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Find a TenderAwardedContract details notice
Published 15 Jul 2025, 14:42 BST

Official UK procurement notice

Supply of 6mm Wood Pellets and Wood Pellet Store Cleaning Service

Official notice

Authority: Nottinghamshire County Council (Local council)

Framework agreementGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Petroleum products, fuel, electricity and other sources of energy (09) Delivery: East Midlands (UKF1)
Framework ceiling (notional)£3,200,000framework ceiling, not attributable revenue
Submissions closed 12 Aug 2025awarded 10 Sept 2025
Awarded to High Park Industries Ltd
Framework period 2 yrsends 30 Sept 2027 · up to 30 Sept 2029 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

The Council wishes to appoint an ENplus® trader/producer who can source 6mm wood pellets to the ISO 17225-2 standard and ENplus® class A1 and deliver to the Council and any other contracting authority in accordance with this framework agreement.

  • Not divided into lots: One supplier and one point of contact is preferential to liaise with the schools with regards to ordering delivery and cleaning. Also a reduction in contract admin and organisation when dealing with one supplier

CPV: Wood fuels

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Bids received
4 bids received · 1 suppliers appointed
Framework period
2 yrs · up to 4 yrs from 1 Oct 2025, n/a
Supplier levy on call-offs (max %)
No additional fees
Published description of the framework

It is a single provider framework where pricing is already determined as part of the tender

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£3,200,000
Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2029 with extensionsValue: £3,200,000 exc. VAT · £3,840,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 months
09111400 Wood fuels

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Price: Price per tonne of Wood Pellets
  • Quality: Multiple quality questions
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Supply of 6mm Wood Pellets and Wood Pellet Store Cleaning Service” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 Jul 2025, 14:42 BST
Last source update
14 Oct 2025, 14:45 BST
Award evaluation window
Submission end – 9 Sept 2025
Authority reference
DN781594
FTS notice number
2025/S 000-040080
Latest notice
Contract details notice (UK7)
Classification (CPV)
Wood fuels
Delivery area
East Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-055f9d Find a Tender

How it was run

Official notice
Appointment period ends
12 Aug 2025, 12:00 BST
Clarification deadline
5 Aug 2025, 17:00 BST
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · No additional fees
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

15 Jul 2025 → 14 Oct 2025 · 8 dates
  1. Tender notice published
    15 Jul 2025, 14:42 BST
  2. Clarification questions by
    5 Aug 2025, 17:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    12 Aug 2025, 12:00 BST
  4. Award decision expected by
    9 Sept 2025, 23:59 BST
  5. Assessment summaries sent
    10 Sept 2025, 00:00 BST
  6. Standstill ends391 days ago
    19 Sept 2025, 23:59 BST
  7. Contract starts380 days ago
    1 Oct 2025, 00:00 BST
  8. Latest notice published367 days ago
    14 Oct 2025, 14:45 BST

Notice history

5 events · 3 releases on Find a Tender · since 15 Jul 2025
  1. Tender notice published
    15 Jul 2025, 14:42 BST
    UK4
  2. Contract award notice published
    10 Sept 2025, 16:03 BST
    UK6
  3. Status changed to complete
    10 Sept 2025, 16:03 BST
  4. Contract signature expected
    23 Sept 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    14 Oct 2025, 14:45 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 11 award · see the list ↓
Bids received 44 from SMEs
Contracts signed 1latest 1 Oct 2025
Awarded toValueDateStatus
High Park Industries LtdSME1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2029Extensions: 2 x 12 month options£3,200,000 inc. VAT10 Sept 2025Awarded

Contracts

  • Supply of 6mm Wood Pellets and Wood Pellet Store Cleaning Service in Nottinghamshire · High Park Industries LtdSME

    Signed
    1 Oct 2025
    Value
    £266,666
    Period
    1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2029 with extensions
    Status
    active
    Extensions
    2 x 12 months extensions on the agreement of both parties
    6 agreed KPIs: Delivery of Goods · Complaints · Complaint Resolution …
    • Delivery of Goods, Delivery of Goods shall be made within three working days or less of receipt by the Provider of the Order within office hours.
    • Complaints, Number of Complaints received from sites about the service within a year
    • Complaint Resolution, Number of Complaints resolved within 5 working days, or an action plan put in place to work towards resolving the issue
    • Update Reports, Monthly update report to be sent 10 days after the end of each month.
    • Store Clean Reports, Reports for store cleans completed and sent to site and the Council within 5 days of store clean.
    • Annual Report, Ensure the annual report is submitted within ten days of the end of the fiscal year.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders · 5 at stage one40—

Contracting authority & participating public bodies

Nottinghamshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBCV-5152-BXBP County Hall, Loughborough Road, Nottingham, East Midlands, NG2 7QPContact name, email, phone

Framework contractors & participating bidders

1 commercial party on the notice
  • HIGH PARK INDUSTRIES LIMITEDFramework contractorGB-COH: 06943408GB-PPON: PNQC-9631-RCCZ Helmsley Road, Mansfield, East Midlands, NG21 0DGContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender