Official UK procurement notice
Supply, Installations and Maintenance of CCTV at Oxfordshire County Council's HWRCs
Authority: Oxfordshire County Council (Local council)
What is being bought
Published requirement descriptionOxfordshire County Council (OCC) is seeking to procure the supply, installation, commissioning and ongoing maintenance of new CCTV systems across a number of Household Waste Recycling Centres (HWRCs) within the county.
Tenderers are invited to tender for the provision of the Services described at Appendix 1 Specification for a term of 5 years anticipated to commence on 1st July 2026.
In accordance with the information set in this document, the Council is seeking to award one contract.
The procurement process the Council is undertaking to procure the required services is a Competitive Flexible Procedure, as permitted under Section 20 of the Procurement Act 2023
- How the procedure runs: This tender will be conducted using a competitive flexible procedure designed to ensure transparency, fairness, and engagement with qualified suppliers. The process will follow these stages: Procurement-Specific Questionnaire (PSQ): A PSQ will be published to all interested suppliers. Responses will be evaluated against defined criteria to assess suitability and compliance. Based on the evaluation, a shortlist of suppliers will be identified for the next stage. Specification and Dialogue Stage: Shortlisted suppliers will be invited to review the draft specification. A dialogue phase will be conducted to clarify requirements, address queries, and refine the specification collaboratively. This stage ensures suppliers fully understand the scope and can provide informed proposals. Invitation to Tender (ITT): Following the dialogue stage, a full ITT will be issued to suppliers who confirm their willingness to continue. The ITT will include detailed quality questions and pricing schedules. Final submissions will be evaluated in accordance with the published criteria to determine the most economically advantageous tender. The Council reserves the right to amend, vary, or remove any of the stages outlined above as it considers appropriate and as circumstances demand. This flexibility ensures the procedure remains proportionate and responsive to the needs of the procurement.
CPV: Closed-circuit surveillance system · Closed-circuit television apparatus · Closed-circuit television cameras · IT services: consulting, software development, Internet and support · Installation services of communications equipment · Installation services of computers and office equipment · Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Price
- Social Value
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Dec 2025, 14:32 GMT
- Last source update
- 3 Aug 2026, 11:57 BST
- Award evaluation window
- Submission end – 4 Jun 2026
- Authority reference
I-0173- FTS notice number
2026/S 000-002677- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05fd62Find a Tender
- How it runs
This tender will be conducted using a competitive flexible procedure designed to ensure transparency, fairness, and engagement with qualified suppliers. The process will follow these stages:
Procurement-Specific Questionnaire (PSQ):
A PSQ will be published to all interested suppliers.
Responses will be evaluated against defined criteria to assess suitability and compliance. Based on the evaluation, a shortlist of suppliers will be identified for the next stage.
Specification and Dialogue Stage:
Shortlisted suppliers will be invited to review the draft specification. A dialogue phase will be conducted to clarify requirements, address queries, and refine the specification collaboratively. This stage ensures suppliers fully understand the scope and can provide informed proposals.
Invitation to Tender (ITT):
Following the dialogue stage, a full ITT will be issued to suppliers who confirm their willingness to continue.
The ITT will include detailed quality questions and pricing schedules. Final submissions will be evaluated in accordance with the published criteria to determine the most economically advantageous tender.
The Council reserves the right to amend, vary, or remove any of the stages outlined above as it considers appropriate and as circumstances demand. This flexibility ensures the procedure remains proportionate and responsive to the needs of the procurement.
How it was run
Official notice- Submission deadline
- 9 Feb 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please return your Tender via the Councils Portal at sebp.due-north.com ↗
Reference: DN750766
The deadline for submitting the Procurement Specific Questionnaire is 9 February at 12:00 pm. The submission deadline and time for the ITT response will be confirmed in the ITT document.
Timeline
24 Dec 2025 → 13 Aug 2026 · 9 dates- Planning notice published309 days ago24 Dec 2025, 14:32 GMT
- Next notice expected296 days ago5 Jan 2026, 23:59 GMT
- Tender notice published289 days ago13 Jan 2026, 13:47 GMT
- Submission deadline261 days ago9 Feb 2026, 23:59 GMT
- Award decision expected by146 days ago4 Jun 2026, 23:59 BST
- Contract starts106 days ago15 Jul 2026, 00:00 BST
- Assessment summaries sent87 days ago3 Aug 2026, 00:00 BST
- Latest notice published87 days ago3 Aug 2026, 11:57 BST
- Standstill ends76 days ago13 Aug 2026, 23:59 BST
Notice history
7 events · 3 releases on Find a Tender · since 24 Dec 2025- Planned procurement notice published24 Dec 2025, 14:32 GMTUK3
- Tender notice published13 Jan 2026, 13:47 GMTUK4
- Status changed to active13 Jan 2026, 13:47 GMT
- Deadline moved to 9 Feb 2026, 23:59 GMT13 Jan 2026, 13:47 GMT-46 days · was 27 Mar 2026, 23:59 GMT
- Contract award notice published3 Aug 2026, 11:57 BSTUK6
- Status changed to complete3 Aug 2026, 11:57 BST
- Contract signature expected28 Aug 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Openview Security Solutions Limited1 Sept 2026 – 31 Aug 2031 | £179,659 | 3 Aug 2026standstill to 13 Aug 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- OPENVIEW SECURITY SOLUTIONS LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender