Official UK procurement notice
Supply, Installation and Support of On-Bus Destination Display Equipment and Audio Visual Announcements (AVA)
Authority: South Yorkshire Mayoral Combined Authority (Local council)
What is being bought
Published requirement descriptionSouth Yorkshire Mayoral Combined Authority is seeking a supplier for the design, supply, installation, commissioning, integration, maintenance and support of on-bus destination display equipment and an audio visual announcement system for the franchised bus fleet. The requirement covers 723 vehicles, with equipment fitted at the vehicle manufacturer’s premises during vehicle build. The Authority reserves the right to order up to a maximum of 1,100 destination display units and up to a maximum of 1,100 AVA units during the contract period at the tendered rates, without a further tendering exercise, to allow for fleet growth and replacements. The contract has an initial term to 10 September 2032, with up to four further periods of twelve months each at the Authority’s sole discretion, to a maximum end date of 10 September 2036. The estimated value includes the optional additional orders and the extension periods.
CPV: Passenger information system · Real-time passenger information system
The lotProcurement structure
single lot · value publishedLot #1South Yorkshire Mayoral Combined Authority is procuring the design, supply,…RenewalPublished value£20,000,000
South Yorkshire Mayoral Combined Authority is procuring the design, supply, installation, commissioning, integration, maintenance and support of on-bus destination display equipment and an audio visual announcement (AVA) system for the South Yorkshire franchised bus fleet, together with the supporting back office and content management software.
The requirement covers 723 vehicles, being the whole franchised fleet including vehicles used on school services, driver training vehicles and operator spare vehicles. Destination display equipment is required for all 723 vehicles together with a 2% spares allowance, giving 738 destination display units, and AVA is required for all 723 vehicles. The assumed fleet composition is 35% single deck and 65% double deck.
The fleet is brought into service in three phases, with Go Live Dates of 4 September 2027, 10 September 2028 and 10 September 2029. The estimated split is approximately 406 vehicles in Phase 1, 190 in Phase 2 and 127 in Phase 3. These are estimates and the number of vehicles in each phase may be more or less. The Authority may elect not to proceed with Phase 2 and/or Phase 3 in accordance with the contract terms.
Equipment is expected to be fitted at the vehicle manufacturer’s premises during vehicle build, and ordered in batches against an agreed delivery and installation programme. The supplier is required to provide a fully maintained service for the contract term, including remote monitoring and diagnostics, fault response and repair, spares, software and firmware updates, obsolescence management and a helpdesk.
The solution must comply with the Public Service Vehicles (Accessible Information) Regulations 2023 and must operate without dependency on the Authority’s separately procured AVL system or Vehicle Compute / IP Edge Gateway.
The requirement is not divided into lots. The destination display equipment and the AVA system are technically interdependent, both presenting route, destination and next stop information drawn from a single source of timetable, route and stop data, and dividing the requirement would place the risk of that interface with the Authority rather than the supplier.
The Authority reserves the right to order up to a maximum of 1,100 destination display units and up to a maximum of 1,100 AVA units during the contract period at the tendered rates, without a further tendering exercise, to allow for fleet growth and replacements. These are separate maximums for each type, not a combined total. Orders are subject to the maximum contract value stated in this notice.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
No conditions of participation relating to professional or trade register enrolment apply to this procurement.
- Economic & financial standing
Suppliers must demonstrate minimum annual turnover and confirm insurance cover. Suppliers self-certify against the turnover threshold at tender stage. A detailed financial assessment will be carried out on the intended awardee and any guarantor only, using the Government Commercial Function financial viability assessment tool. Where a supplier does not itself meet the turnover threshold it may rely on a guarantor. Full details are set out in ITT Part 4 (Procurement Specific Questionnaire).
Minimum: Minimum annual turnover of £3,340,000 in each of the last two financial years, being twice the expected annual contract value. Suppliers must hold, or confirm that they can commit to obtaining, the levels of insurance required by the contract. - Technical & professional ability
Suppliers must provide details of up to three contracts from the public or private sector demonstrating relevant experience. Suppliers must also confirm their cyber security arrangements, their approach to managing subcontractors where any part of the contract is to be subcontracted, and compliance with any applicable organisational standards. Full details are set out in ITT Part 4 (Procurement Specific Questionnaire).
Minimum: At least two of the contracts provided must involve the supply, installation and support of destination display and/or audio visual announcement equipment, or comparable on-bus passenger information equipment, for bus fleets of at least 200 vehicles, delivered within the past fiv…
- Turnover usually expected at this size: about £7,149,999 (twice the annual value).
Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How South Yorkshire Mayoral Combined Authority buys Information systems (CPV 4881), and who usually turns up
South Yorkshire Mayoral Combined Authority’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Information systems (CPV 4881) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
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How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
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How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Yorkshire and the Humber.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
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How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 36 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
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How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid4% / 20%
2–326% / 40%
4–633% / 40%
7+37% / 0%
How did awards compare with estimates?
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Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate50% / 71%
Within ±2%45% / 12%
Above estimate5% / 18%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
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What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1South Yorkshire Mayoral Combined Authority is procuring the design, supply,…CPV 4881Published estimate£20m
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid2%
2–335%
4–612%
7+50%
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Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 1 comparable award. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£15m–£20m
Estimate£20m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
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Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
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Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £82m35 awards in 36m · last 1 month ago | 21 live · £115m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=4 | |
| £11m5 awards in 36m · last 2 months ago | 3 live · £10m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 17% above n=3 | |
| £7.5m10 awards in 36m · last 2 months ago | 6 live · £5.7m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
| £3.4m15 awards in 36m · last 1 month ago | 5 live · £2.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% above n=1 | |
| £1.5m3 awards in 36m · last 3 months ago | 2 live · £684k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 21% below n=1 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Open for tender
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Oct 2026, 11:19 GMT
- Last source update
- 28 Oct 2026, 11:19 GMT
- Award evaluation window
- 4 Dec 2026 – …
- Authority reference
DN831969- FTS notice number
2026/S 000-101965- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-079230Find a Tender
- Performance terms
The contract includes performance levels, key performance indicators and service credits as set out in Schedule 3 of the contract. Delay damages apply where the supplier fails to achieve a Go Live Date. The solution must comply with the Public Service Vehicles (Accessible Information) Regulations 2023.
Social value commitments made in the successful tender will form part of the contract and will be monitored through the Social Value Portal for the duration of the contract.
The supplier must include 30-day payment terms as a minimum in all of its supply chain contracts and require those terms to be passed down through the supply chain, in accordance with sections 68 and 73 of the Procurement Act 2023.
Subcontracting is permitted. Key subcontractors must be named in the tender and will form part of the contract. The supplier remains responsible for the acts and omissions of its subcontractors, and all obligations on the supplier apply equally to its subcontractors.
The equipment will be fitted at the vehicle manufacturer’s premises during vehicle build and ordered in batches against an agreed delivery and installation programme.
How to participate & submission route
Official notice Submit via ProContract (Due North)- Requests to participate (first stage)
- —
- Tender submission deadline
- 4 Dec 2026, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 4 Dec 2026, 12:00 GMT
Timeline
28 Oct 2026 → 8 Feb 2027 · 4 dates- Notice published12h ago28 Oct 2026, 11:19 GMT
- Today28 Oct 2026
- Submission deadlinein 36 days4 Dec 2026, 12:00 GMT
- Bids openedin 36 days4 Dec 2026, 12:00 GMT
- Contract startsin 102 days8 Feb 2027
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of JusticeReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice; the tender pack is on the portal.