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Find a TenderAwardedContract details notice
Published 8 Sept 2025, 14:40 BST

Official UK procurement notice

Supply Installation and ongoing Maintenance of 5t Asphalt Recycler

Official notice

Authority: Sandwell Metropolitan Borough Council (Local council)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Transport Equipment & Vehicles (34)Machinery for mining, quarrying, construction equipment (43)Construction Materials & Prefab (44)
+1 moreRepair & Maintenance (50)
 Delivery: West Midlands (UKG37)
Published estimate£250,000≈ £63k / year · £300,000 inc. VAT0.6% below published estimate
Submissions closed 8 Oct 2025awarded 3 Nov 2025
Awarded to Clee Hill Plant Ltd
Contract term 4 yrsends 30 Nov 2029 · starts 1 Dec 2025

What is being bought

Published requirement description

Sandwell Metropolitan Borough Council, Highway Authority, have a duty to maintain the Highway network within the Borough of Sandwell. Officers from Highways Services have been exploring a number of options that seek to improve the efficiency of the Highway Maintenance service.

Sandwell’s current road maintenance practices rely heavily on the supply and delivery of hot mix asphalt, which can be considered as costly, time-sensitive, and environmentally taxing. To address these challenges, Sandwell MBC Highways sought to purchase an asphalt recycler that allows the production of hot asphalt using reclaimed asphalt pavement (RAP) and minimal new materials. There is a requirement to construct and Install a dedicated canopy to enable aggregate materials to be kept dry prior to Recycling and maintenance of the asphalt recycler.

CPV: Asphalt · Repair, maintenance and associated services related to roads and other equipment · Road-maintenance equipment · Road-surfacing machinery

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsPublished value£250,000
Contract period: 1 Dec 2025 – 30 Nov 2029 (4 yrs)Value: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: West Midlands
34921000 Road-maintenance equipment43312000 Road-surfacing machinery44113620 Asphalt50230000 Repair, maintenance and associated services related to roads and other equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Please refer to ITT document

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 Sept 2025, 14:40 BST
Last source update
26 Feb 2026, 15:38 GMT
Award evaluation window
Submission end – 6 Nov 2025
Authority reference
SMBC 25070
FTS notice number
2025/S 000-054693
Latest notice
Contract details notice (UK7)
Classification (CPV)
AsphaltRepair, maintenance and associated services related to roads and other equipmentRoad-maintenance equipmentRoad-surfacing machinery
Delivery area
West Midlands (UKG37)
Official registry OCID
ocds-h6vhtk-0595e8 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
8 Oct 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/sandwellmbc ↗

Timeline

8 Sept 2025 → 26 Feb 2026 · 7 dates
  1. Tender notice published
    8 Sept 2025, 14:40 BST
  2. Submission deadline378 days ago
    8 Oct 2025, 15:00 BST
  3. Assessment summaries sent352 days ago
    3 Nov 2025
  4. Award decision expected by348 days ago
    6 Nov 2025, 23:59 GMT
  5. Standstill ends341 days ago
    13 Nov 2025, 23:59 GMT
  6. Contract starts324 days ago
    1 Dec 2025
  7. Latest notice published237 days ago
    26 Feb 2026, 15:38 GMT

Notice history

5 events · 3 releases on Find a Tender · since 8 Sept 2025
  1. Tender notice published
    8 Sept 2025, 14:40 BST
    UK4
  2. Contract award notice published
    4 Nov 2025, 12:10 GMT
    UK6
  3. Status changed to complete
    4 Nov 2025, 12:10 GMT
  4. Contract signature expected
    15 Dec 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    26 Feb 2026, 15:38 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £248,4001 award exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 26 Feb 2026
Awarded toValueDateStatus
Clee Hill Plant LtdSME15 Dec 2025 – 30 Nov 2029£248,4003 Nov 2025Awarded

Contracts

  • Supply Installation and ongoing Maintenance of 5t Asphalt Recycler · Clee Hill Plant LtdSME

    Signed
    26 Feb 2026
    Value
    £263,520
    Period
    27 Feb 2026 – 30 Nov 2029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders20—

Contracting authority & participating public bodies

Sandwell Metropolitan Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJHD-8764-YRJJ Sandwell Council House, Freeth Street, Oldbury, West Midlands, B69 3DEContact name, email

Bidders & participating suppliers

2 commercial parties on the notice
  • CLEE HILL PLANT LIMITEDAwarded supplierGB-COH: 00839629GB-PPON: PNNG-9538-JNRZ Mansfield Road, Chesterfield, East Midlands, S41 0JWContact email
  • Clee Hill Plant LtdAwarded supplierGB-PPON: PNNG-9538-JNRZ Mansfield Road Corbriggs, CHESTERFIELD, East Midlands, S41 0JWContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender