Official UK procurement notice
Supply, Installation and Maintenance of a Secure Door Entry System in Council Offices
Authority: South Lanarkshire Council (Local council)
What is being bought
Published requirement descriptionhe Council wish to procure a contractor to supply, install and maintain a modern, easy to use, future proofed and scalable door entry solution in 6 of their main offices throughout South Lanarkshire Council area as shown below:
SLC Headquarters in Hamilton
Brandon Gate, Hamilton
South Vennel, Lanark
David Dale House, Blantyre
Cambuslang Gate, Cambuslang
Civic Centre, East Kilbride
The solution should provide a secure, yet practical and efficient method of ingress and egress from offices for both staff and, where appropriate, members of the public.
This solution requires to have an automated operation requiring minimum staff intervention, yet allow manual override in case of emergencies, and provide proper provision for people with mobility issues in the event of any evacuation scenario.
Please Note:
The Council reserves the right to prioritise the order of site installations and for operational and cost reasons and may elect to reduce the number of actual individual door installations within the remit of this contract.
- Recurrence: 2032
CPV: Security equipment · Surveillance and security systems and devices
The lotProcurement structure
single lot · no lot value publishedLot #1Procurement will be conducted via the Open Tendering procedure and the ITT will be…AwardedRenewal
Procurement will be conducted via the Open Tendering procedure and the ITT will be published in Public Contracts Scotland Tender (PCST). Additional information: Quality Award Criteria is listed below:
General Requirements
Core System
Hardware
Implementation and Training
Consultancy, Maintenance and Support
Compliance with IT Standards
Sustainability
Community Benefits - minimum number of points - 80
Fair Work First
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
SPD Question 4A.1 Trade Registers
It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.
If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
SPD Question 4A.2 Authorisation/Membership
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships.
- Economic & financial standing
SPD Question 4B.4 Economic and Financial Standing
The Council will use the following ratios to evaluate a bidders financial status:
Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;
Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio
Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.
Bidders must provide the name and value of each of the 3 ratios within their response to SPD question 4B.4.
The Council requires bidders to pass 2 out of the 3 financial ratios above.
Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:
Would the bidder have passed the checks if prior year accounts had been used?
Were any of the poor appraisal outcomes "marginal"?
Does the bidder operate in a market which, traditionally, requir…
- Technical & professional ability
SPD Question 4C.1.2 Technical and Professional Ability
With reference to the nature and details of the supplies/services that are the subject matter of this tender, relevant examples are to be provided of the supplies/services undertaken by the bidder in the last 5 years.
It is a requirement of this tender that the Bidder can demonstrate in their response to question 4.C1.2 that they have held contracts of a similar nature, size and value as detailed in the Specifications (Attachment 3) within the last FIVE years. Bidders should provide details of their experience of organising and co-ordinating large scale projects . A minimum of 3 examples and a maximum of 5 should be provided.
The Council reserves the right to verify any information supplied with the relevant Company / Authority.
SPD Question 4C.10 Technical and Professional Ability (Sub-Contracting)
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
SPD Question 4D.1 Quality Assurance Schemes
It is a requirement of this tender that the bidder recommended for award holds the following:
SLC Cloud Security Principles
Bidders will be expected to hold Information Security Standards / accreditation up to and including ISO/IEC 27001:2013 in conjunction with Cyber Essentials Plus. Also, show demonstrable adherence to National Cyber Security Centres (NCSC) Cyber Security Principles and industry best practice in relation to the delivery of cloud services.
Bidder…
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2032
- First published
- 29 Sept 2022, 12:46 BST
- Last source update
- 28 Apr 2023, 17:00 BST
- Award evaluation window
- 28 Oct 2022 – …
- Authority reference
SLC/PS/HTR/21/425- FTS notice number
2023/S 000-012396- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03715eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering
- Performance terms
Please refer to ITT document - Performance Appraisal.
- Review procedure
Please note, the alternative review body to the local Sheriff Court detailed in VI.4.1 is:
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
+44 1312252595
Publisher note: SPD Question 2.C.1 Reliance on the capacities of other entities Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely Bidders are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the bidder does not rely on Exclusion Criteria Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. .For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self-cleansing measures undertaken. Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. SPD Question 2D.1 Prompt Payment Certificate SPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration SPD Question 3A.6 Modern Slavery Act 2015 Declaration Declaration Section *Form of Tender SPD Question 3D.11 Non-Collusion Certificate SPD Question 4B.4 Audited Accounts for previous 2 Years SPD Question 4B.5.1 Insurance Certificates SPD Question 4D.1 Cloud Security Principles General Attachment Area Health and Safety Questionnaire General Attachment Area SOCA Protocol Form *The ‘Form of Offer to Tender’ must be completed and uploaded within the relevant question in the Commercial Envelope. In the case of an open tender, the other Declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified. (SC Ref:730834)
How it was run
Official notice- Submission deadline
- 28 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 28 Oct 2022, 12:00 BST
Timeline
28 Oct 2022 → 28 Apr 2023 · 3 dates- Submission deadline28 Oct 2022, 12:00 BST
- Bids opened28 Oct 2022, 12:00 BST
- Notice published28 Apr 2023, 17:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Apr 2023, 17:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Dalkia Scotshield LimitedSME | £163,531 † | — | Awarded |
Contracts
Contract 012396-2023-SLC/PS/HTR/21/425-1 · Dalkia Scotshield LimitedSME
- Signed
- 21 Mar 2023
- Value
- £163,531
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Hamilton Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- SPIE Scotshield LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.