Official UK procurement notice
Supply, Delivery, Installation and Disposal of Domestic Furniture and Furnishings
Authority: Scotland Excel
What is being bought3 lots · detail below
Published requirement descriptionThis framework agreement is for the Supply,Delivery,Installation and Disposal of Domestic Furniture and Furnishings. The objective of this framework is to provide Council's with a mechanism to procure a range of domestic furniture,furnishings and white goods.
CPV: Bedroom furniture · Bedroom furniture, other than beds and beddings · Bedroom, dining room and living-room furniture · Dining-room furniture · Domestic appliances · Domestic cooking appliances · Domestic furniture · Floor coverings · Furniture · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Kitchen furniture and equipment · Living-room furniture
How this framework works
From the published notice- Places
- up to 7 suppliers · 7 bids on the busiest of 3 lots (1.0 per place) · 5 appointed
- Electronic auction
Electronic auctions may be used where competition is re-opened for the purposes of awarding a Competitive Order. If required, the Council will issue information on how electronic auctions will operate at the appropriate time.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £9,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1New FurnitureCancelledPublished value£162,000,000
This lot will provide councils and other participating bodies with a mechanism to procure new furniture for domestic dwellings. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #2Reuse FurnitureCancelledceiling above
This lot will provide councils and other participating bodies with a mechanism to procure reuse furniture to kit out domestic dwellings. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #3Furniture Kit OutCancelledceiling above
This lot will provide councils and other participating bodies with a mechanism to procure furniture to kit out domestic dwellings. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- price: 60%
Published award criteria (2)
- Technical: 40
- Price: 60
- Economic & financial standing
- SPD (Scotland) Questions 4B.5.1 and 4B.5.2 - Insurance Requirements
- SPD (Scotland) Questions 4B.6 - Other Economic and Financial Requirements
In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these economic and financial standing selection criteria apply separately in relation to each individual lot.
INSURANCE REQUIREMENTS:
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
ALL LOTS
Employer’s (Compulsory) Liability Insurance – maintain a minimum indemnity limit of GBP 5 million in respect of each and every claim.
Public Liability Insurance – maintain a minimum indemnity limit of GBP 10 million in respect of each and every claim.
Product Liability Insurance – maintain a minimum indemnity limit of GBP 5 million in the aggregate.
Motor Vehicle Insurance – maintaining a minimum indemnity limit of GBP 5 million for Property Damage, and unlimited in respect of Third-Party Injury.
For bidders who will sub contract parts of the business, it is a requirement that the bidder requires to provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that subcontractors’ vehicles are appropriately insured and maintained.
Minimum: OTHER ECONOMIC AND FINANCIAL REQUIREMENTS: Tenderers will pass the economic and financial standing test where Scotland Excel is assured of the tenderer’s financial viability and sustainability for participation in the contract. As such, an Equifax search of the tenderer must not … - Technical & professional ability
- SPD (Scotland) Question 4C.10 - Subcontracting
- SPD (Scotland) Question 4D.1 - Quality Assurance Schemes
- SPD (Scotland) Question 4D.1 - Health and Safety Procedures
- SPD (Scotland) Question 4D.2 - Environmental Management Standards
In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these technical and professional ability selection criteria apply separately in relation to each individual lot.
Minimum: SPD (SCOTLAND) QUESTION 4C.10 - SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contrac…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply, Delivery, Installation and Disposal of Domestic Furniture and…” is a framework: the contest is a place on its panel, up to 7 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 May 2024, 10:41 BST
- Last source update
- 4 Jul 2025, 11:52 BST
- Award evaluation window
- 9 Apr 2025 – …
- Authority reference
0324- FTS notice number
2025/S 000-037370- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0457cfFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Scotland Excel will require the members of any tendering group of entities (including, but not limited to, consortium members, members of a group of economic operators and / or sub-contractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract).
For full details of the conditions relevant to the proposed framework agreement, and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the procurement documents (details of how to access these being set out in section "I.3) Communication" of this Contract Notice).
- Review procedure
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: This Tender process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015, most recently amended to reflect the European Union exit by the UK. Any prior version of the relevant Law and Guidance, or terminology related thereto, which appears in these Procurement Documents should therefore be interpreted and applied as currently in force. Scotland Excel is a central purchasing body procuring this framework on behalf of the following contracting authorities (and successor bodies): - 32 local authorities in Scotland - Scotland Excel associate members: http://www.scotland-excel.org.uk/home/aboutus/ourmembers/Ourmembers.aspx - Tayside Contracts - Scottish National Health Service Authorities, including any body created pursuant to the National Health Service Scotland Act (1978) - Scottish Prison Services (SPS) and all establishments owned and managed by the Scottish Ministers through the Scottish Prison Service - Scottish Government - Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies. - Any integration authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014. The above is subject to each contracting authority entering into and maintaining a membership agreement or other access agreement with Scotland Excel. Retrospective rebates apply to this framework. For further details, please see the (0324) Special Terms and Conditions. Tenderers are advised that the envisaged maximum number of participants that might be appointed to this framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed Framework Agreement. Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Member Authority or Associate Member which will be settled by them during call off of a contract under this proposed Framework Agreement. IMPORTANT NOTE FOR TENDERERS: For some lots, particular requirements apply, including but not limited to, the requirement to evidence conformance with the Tender Specification in all lots. Bids MAY be excluded from evaluation (in whole, or in part) if they do not include the information required in accordance with instructions given. Bids may be subject to a specific EVALUATION APPROACH in particular circumstances detailed in the instructions. Further detailed information and instructions are contained within the tender documents located within the Information and Instructions to Tenderers inc Evaluation Methodology document. (SC Ref:803215)
How it was run
Official notice- Appointment period ends
- 9 Apr 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 150 days from the deadline
- Bids opened
- 9 Apr 2025, 12:00 BST
Timeline
9 May 2024 → 4 Jul 2025 · 4 dates- Next notice expected9 May 2024, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown9 Apr 2025, 12:00 BST
- Bids opened9 Apr 2025, 12:00 BST
- Notice published4 Jul 2025, 11:52 BST
Notice history
5 events · 3 releases on Find a Tender · since 12 Mar 2025- Published value updated to £180,000,00012 Mar 2025, 13:40 GMTwas £80,000,000
- Status changed to active12 Mar 2025, 13:40 GMT
- Procurement method changed12 Mar 2025, 13:40 GMT
- Deadline published: 9 Apr 2025, 12:00 BST12 Mar 2025, 13:40 GMT
- Status changed to complete4 Jul 2025, 11:52 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £9,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
New Furniture
- Signed
- 10 Jun 2025
- Value
- £162,000,000
- Status
- active
Reuse Furniture
- Signed
- 10 Jun 2025
- Value
- ceiling above
- Status
- active
Furniture Kit Out
- Signed
- 10 Jun 2025
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · New Furniture | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 2 · Reuse Furniture | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 3 · Furniture Kit Out | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Framework contractors & participating bidders
5 commercial parties on the notice- CF Services LtdFramework contractor
- Circular Communities ScotlandFramework contractor
- New TwoFramework contractor
- Spruce CarpetsFramework contractor
- The Furnishing Service LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.