Official UK procurement notice
Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium
Authority: Sandwell Metropolitan Borough Council (Local council)
What is being bought
Published requirement descriptionSandwell Metropolitan Borough Council had a requirement for a supplier of a music database, visual tributes, and a webcasting recording service. This includes internet for live webcasting of wedding ceremonies at Sandwell Register Officer and funeral services at Sandwell Valley Crematorium and Rowley Regis Crematorium. In addition, continued ongoing maintenance and licencing of the systems. Any licence required for music should be held by and paid for by the successful supplier. The fulfilment of the contract is dependent upon the supplier’s ability to utilise existing media related infrastructure or demonstrate. Potential applicants are required to undertake a site visits to Sandwell Valley, Rowley Regis Crematoriums and Sandwell Register Office to ensure compatibility with the current ICT equipment Installed at all three (3) sites as part of the tender process. Confirmation of compatibility was required from bidders and essential to submitting a compliant bid.
CPV: Communications system maintenance services · Music or sound editing software package · Web server software package
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40%
- Price: 60%
- Suitability
Please refer to ITT Documents
- Economic & financial standing
Please refer to ITT Documents
Minimum: Please refer to ITT Documents - Technical & professional ability
Please refer to ITT Documents
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 12 Dec 2023, 14:58 GMT
- Last source update
- 1 Mar 2024, 11:54 GMT
- Award evaluation window
- 12 Jan 2024 – …
- Authority reference
SMBC 23048- FTS notice number
2024/S 000-006645- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0424f7Find a Tender
How it was run
Official notice- Submission deadline
- 12 Jan 2024, 15:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 12 Jan 2024, 15:00 GMT
Timeline
12 Jan 2024 → 1 Mar 2024 · 4 dates- Submission deadline12 Jan 2024, 15:00 GMT
- Bids opened12 Jan 2024, 15:00 GMT
- Contract starts1 Mar 2024
- Notice published1 Mar 2024, 11:54 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete1 Mar 2024, 11:54 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Vivedia LimitedSME | £350,000 † | — | Awarded |
Contracts
Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium · Vivedia LimitedSME
- Signed
- 1 Mar 2024
- Value
- £350,000
- Period
- … – 29 Feb 2028
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High Court of EnglandReview body
Bidders & participating suppliers
1 commercial party on the notice- Vivedia LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.