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Published 11 Aug 2021, 14:25 BST

Official UK procurement notice

Supply and Installation of Bus Shelters & Associated Parts

Official notice

Authority: Caerphilly County Borough Council (Local council)

Framework agreementGoodsOpen procedureSME suitable
Sectors: Construction Materials & Prefab (44) Delivery: Wales (UKL16)
Framework ceiling (notional)£300,000framework ceiling, not attributable revenue
Submissions closed 10 Sept 2021awarded 23 Nov 2021

What is being bought

Published requirement description

The Council intends to establish a two (2) year framework with an option for a further two (2) years, for the provision of procuring bus shelters and their respective parts.

  • Recurrence: PIN Notice may be issued in the final year of the framework prior to readvertising, This will either be in Year two of the framework or years Three or Four depending on if the extension options are utilised or not.

CPV: Bus shelters

How this framework works

From the published notice
Places
up to 3 suppliers · 2 bids received (0.7 per place) · 2 appointed

The lotProcurement structure

single lot · no lot value published
Lot #1Notification of award of contract of a previously advertised tender opportunityAwardedRenewal

Notification of award of contract of a previously advertised tender opportunity. Additional information: The Council will be receiving grant funding from the Welsh Government from time to time to finance works under this framework.

Delivery: Wales · Within Caerphilly County Borough, there may be occasions where work is required outside the Caerphilly borough boundary in neighbouring Local Authorities.
Extensions: The Authority will likely require associated parts and equipment to ensure the up keep of the Bus Shelters throughout their life. It is envisaged that parts will be purchased where appropriate from the original supplier throughout the life time of the shelter to ensure that they are maintained in accordance with the original product. Generic items may be purchased from the original supplier or elsewhere as the Authority deems appropriate. · The framework will be for a period of two (2) years with an option to extend for up to a further two (2) years.Variant bids: not allowedElectronic catalogue: required
44212321 Bus shelters

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
Conditions of participation1
  • Suitability

    Companies must be Safety Schemes in Procurement (SSiP) accredited in order to under take the works required for this framework.

    The Successful suppliers will be responsible for site safety and all works undertaken on or adjacent to the public highway will be in accordance with the New Roads and Street Works Act (NSRWA) 1991 to ensure works are undertaken in a safe manner and minimise disruption and inconvenience. Bidders will be required to confirm and evidence that they are able to do this.

What this means for your bid
  • “Supply and Installation of Bus Shelters & Associated Parts” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · PIN Notice may be issued in the final year of the framework prior to readvertising, This will either be in Year two of the framework or years Three or Four depending on if the extension options are utilised or not.

First published
11 Aug 2021, 14:25 BST
Last source update
14 Dec 2021, 09:55 GMT
Award evaluation window
10 Sept 2021 – …
Authority reference
CCBC/PS2118/21/AP (RQST13302)
FTS notice number
2021/S 000-031050
Classification (CPV)
Bus shelters
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-02d382 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:116591)

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/Account/Login ↗

Appointment period ends
10 Sept 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
10 Sept 2021, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

10 Sept 2021 → 14 Dec 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    10 Sept 2021, 12:00 BST
  2. Bids opened
    10 Sept 2021, 12:30 BST
  3. Notice published
    14 Dec 2021, 09:55 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    14 Dec 2021, 09:55 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 22 from SMEs
Contracts signed 1latest 23 Nov 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 031050-2021-CCBC/PS2118/21/AK-1

    Signed
    23 Nov 2021
    Value
    £253,724
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Penallta House, Tredomen Park, Ystrad Mynach, Hengoed, Wales, CF82 7PGContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

2 commercial parties on the notice
  • Bus Shelters LtdFramework contractor Dyffryn Business Park, Llantwit Major, Vale of Glamorgan, UK, CF717PYContact phone
  • Commutaports LtdFramework contractor Crosshill Road, Bishopbriggs, Glasgow, UK, G642QEContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria