Find a TenderAwarded
Published 30 Sept 2025, 16:21 BST

Official UK procurement notice

Supply and Delivery of Marine Grade Gas Oil to Shetland Islands Council

Official notice

Authority: Shetland Islands Council (Local council)

Framework agreementGoodsCompetitive procedure with negotiationSME suitable
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 3 Nov 2025awarded 30 Jan 2026
Framework period 4 yrsends 31 Jan 2030 · extension options published · starts 1 Feb 2026

What is being bought

Published requirement description

Supply and delivery of Marine Grade Gas Oil strictly in accordance with ISO 8217 Grade DMA, FAME Free and fully MARPOL compliant to Shetland Islands Council's marine vessels. Estimated annual requirement is approximately five million litres.

The scope of the procurement is to deliver Marine Grade Gas Oil to various locations in the Shetland Islands in suitably sized consignments as and when required under an initial 12-month single supplier Framework Agreement (which may be extended at the option of the Council by up to an additional three 12-month periods). It should be noted that this requirement includes the direct fuelling of vessels.

  • Recurrence: Estimated timing for further notices to be published: 2030

CPV: Fuel oils · Gas oils · Ship refuelling services

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
Framework period
4 yrs from 1 Feb 2026

The lotProcurement structure

single lot · no lot value published
Lot #1The choice of procurement procedure followed for the Supply and Delivery of Marine…AwardedRenewal 4 yrs

The choice of procurement procedure followed for the Supply and Delivery of Marine Grade Gas Oil (“the Goods” or “the Product”) was the Competitive Procedure with Negotiation in accordance with Regulation 30 of the Public Contracts (Scotland) Regulations 2015 (the “Regulations”). The procedure was intended to result in the Council entering into a single supplier Framework Agreement with the successful Tenderer, from whom subsequent Call-off contract(s) for the Goods shall be made.

Contract period: 1 Feb 2026 – 31 Jan 2030 (4 yrs)
Delivery: Scotland · Various locations throughout the Shetland Islands and as required by the Contracting Authority.
Extensions: Initial Framework Agreement period is 12 months with the option to extend for a further period or periods of 12 months, subject to a maximum Framework Agreement period of 48 months.Second stage: up to 3 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality: 20
  • Price: 80
Conditions of participation2
  • Economic & financial standing

    Full financial statements for the last 3 financial years available; if no accounts are available (eg new company) then a bank reference is required. Where accounts are not in English, the Tenderer must provide certified extracts in the English language;

    A current bank reference which supports that the company could currently support an annual contract value of at least 1,750,000 GBP per annum which is based on the risk profile of the contract;

    or

    A credit rating check report to support a minimum annual value of 1,750,000 GBP;

    or

    An average minimum general turnover of 1,250,000 GBP for the last 3 financial years available and an average minimum specific turnover of 1,250,000 GBP for the last 3 financial years available;

    or

    A minimum general turnover of 1,250,000 GBP and minimum specific turnover of 1,250,000 GBP for the last financial year available;

    or

    A minimum general turnover of 1,250,000 GBP and minimum specific turnover of 1,250,000 GBP for the current financial year by supporting verifiable evidence such as an extract from the company's finance and accounting software;

    Evidence of current Employers and Public Liability Insurances to a minimum of 10,000,000 GBP and 5,000,000 GBP respectively.

    The standard ratios and metrics which will be used as part of the assessment are detailed in Appendix 1.

  • Technical & professional ability

    Economic Operators must confirm that they can guarantee the supply of Marine Grade Gas Oil conforming to ISO 8217 Grade DMA (Sulphur content must not exceed 0.1%) to Shetland Islands Council 365 days per year.

    Marine Grade Gas Oil supplied shall be strictly in accordance with ISO 8217 Grade DMA, FAME Free and fully MARPOL compliant.

    Economic Operators must demonstrate security of supply. Economic Operators unable to demonstrate security of supply will not be considered further.

    Evidence of same/similar supplies in the last three years.

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Supply and Delivery of Marine Grade Gas Oil to Shetland Islands Council” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Estimated timing for further notices to be published: 2030
First published
30 Sept 2025, 16:21 BST
Last source update
30 Jan 2026, 14:59 GMT
Authority reference
I/30/25
FTS notice number
2026/S 000-008540
Classification (CPV)
Fuel oilsGas oilsShip refuelling services
Delivery area
Scotland (UKM66)
Official registry OCID
ocds-h6vhtk-05a541 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: (SC Ref:822210)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
3 Nov 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

3 Nov 2025 → 1 Feb 2026 · 4 dates
  1. Admission / appointment period ends351 days ago · period end, not a bid countdown
    3 Nov 2025, 12:00 GMT
  2. Invitations to tender expected348 days ago
    7 Nov 2025
  3. Notice published263 days ago
    30 Jan 2026, 14:59 GMT
  4. Contract starts262 days ago
    1 Feb 2026

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    30 Jan 2026, 14:59 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 21 from SMEs
Contracts signed 1latest 30 Jan 2026

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 008540-2026-1

    Signed
    30 Jan 2026
    Value
    £12,000,000
    Period
    … – 31 Jan 2030
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad1——

Contracting authority & participating public bodies

Shetland Islands Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 8 North Ness Business Park, Lerwick, Shetland, Scotland, ZE1 0LZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Lerwick Sheriff CourtReview body LerwickContact email

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.