Official UK procurement notice
Supply and Delivery of Horticultural / Trees, Plants and Seeds and Ground Maintenance Materials
Authority: Aberdeenshire Council (Local council)·Consortium: 3 public authorities
What is being bought21 lots · detail below
Published requirement descriptionThe purpose of this Invitation to Tender (“ITT”) is to invite bids for the provision and supply of Horticultural / Trees, Plants, Seeds & Ground Maintenance Materials in accordance with the requirements detailed in this document.
CPV: Bedding plants · Flower bulbs · Flower seeds · Grassing services · Herbicides · Horticultural products · Miscellaneous fertilisers · Park and playground equipment · Pesticides · Plants · Sand · Seeders, planters or transplanters · +8 more
How this framework works
From the published notice- Bids received
- 5 bids on the busiest of 16 lots · 7 suppliers appointed
Lots and requirements (21)Procurement structure
21 lots · no lot values published · same evaluation weights on every lotApplies to lots 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 13, 14, 15, 16, 17, 18, 19, 20, 21.
Supply and Delivery of Horticultural / Trees, Plants and Seeds and Ground Maintenance Materials.
Lot #11 BarkAwardedRenewal
Supply and Delivery of Horticultural / Trees, Plants and Seeds
and Ground Maintenance Materials.
Lot #22 Bark Safety SurfaceAwardedRenewal
Lot #33 Potting CompostAwardedRenewal
Lot #44 Play Equipment BinderRenewal
Lot #5TopsoilRenewal
Lot #6TurfRenewal
Lot #7Top Dressing, Sand, Fertilisers and White Lining MaterialsRenewal
Lot #8Grass SeedAwardedRenewal
Lot #91 CDA Lances, Herbicides, Pesticides and CleanerAwardedRenewal
Lot #102 HerbicidesAwardedRenewal
Lot #11Horticultural ProductsAwardedRenewal
Lot #12RosesAwardedRenewal
Various locations as per tender documents.
Lot #131 TreesAwardedRenewal
Lot #142 Fruit TreesAwardedRenewal
Lot #153 ShrubsAwardedRenewal
Lot #164 Herbaceous PerennialsAwardedRenewal
Lot #175 HeathersAwardedRenewal
Lot #18Annual BeddingAwardedRenewal
Lot #19Wildflower Plants and SeedsAwardedRenewal
Lot #20Flowering Bulbs and CormsAwardedRenewal
Lot #21Pots, Containers and Seed TraysRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 30
- Price: 70
- price: 70
Published award criteria (3)
- Price: 70
- Quality: 30
- Price: 70
- Suitability
Question 4A.1 - Bidder is required to provide a certificate from the registrar of companies stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name.
- Economic & financial standing
Question 4B.5.1 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated.
Question 4B.6 - The Authority will use the independent credit scoring organisation, Creditsafe, to check the financial status of the Bidders and may involve further detailed financial checking/assessment.
Minimum: Employers Liability Insurance minimum of GBP5m Public Liability Insurance minimum of GBP5m - Technical & professional ability
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.
Section 4C in SPD
Minimum: Bidders should hold a UKAS (or Equivalent) accredited independent third party certificate for compliance in accordance with BS EN ISO 9001 (or equivalent. Bidders should hold a UKAS (or Equivalent) accredited independent third party certificate for compliance in accordance with B…
- Price carries 140 of 170 points: a 10% discount moves about 14 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply and Delivery of Horticultural / Trees, Plants and Seeds and…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 14 Jan 2022, 08:55 GMT
- Last source update
- 29 Mar 2023, 12:53 BST
- Award evaluation window
- 17 Feb 2022 – …
- Authority reference
000-HAKR2375- FTS notice number
2023/S 000-009139- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030af3Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Tenderers must be able to provide a Contract Manager, who will be the primary point of contact between the Tenderer and the Council. Contract management and performance review provisions are further detailed below.
The Council will review the performance of the Services from time to time to ensure that they continue to meet the requirements of the Council.
The quality of the Services shall be measured by the extent to which the accord with the standards and timescales included within the Specification and the Response and to accepted professional standards.
Publisher note: The contract award values detailed are for Aberdeenshire Council only. As this is a framework, there is no guarantee of purchases or that the other Council's will utilise the framework. (SC Ref:727007)
How it was run
Official notice- Appointment period ends
- 17 Feb 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bid validity
- 90 days from the deadline
- Bids opened
- 17 Feb 2022, 12:00 GMT
Timeline
17 Feb 2022 → 29 Mar 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown17 Feb 2022, 12:00 GMT
- Bids opened17 Feb 2022, 12:00 GMT
- Notice published29 Mar 2023, 12:53 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete29 Mar 2023, 12:53 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast16 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1.1 Bark
- Signed
- 18 Aug 2022
- Value
- £203,280
- Status
- active
Lot 9.2 Fruit Trees
- Signed
- 18 Aug 2022
- Value
- £34,000
- Status
- active
Lot 9.3 Shrubs
- Signed
- 18 Aug 2022
- Value
- £175,500
- Status
- active
Lot 9.4 Herbaceous Perennials
- Signed
- 18 Aug 2022
- Value
- £8,000
- Status
- active
Lot 9.5 Heathers
- Signed
- 18 Aug 2022
- Value
- £4,750
- Status
- active
Lot 10 Annual Bedding
- Signed
- 18 Aug 2022
- Value
- £326,000
- Status
- active
Lot 11 Wildflower Plants and Seeds
- Signed
- 18 Aug 2022
- Value
- £82,000
- Status
- active
Lot 12 Flowering Bulbs and Corms
- Signed
- 18 Aug 2022
- Value
- £27,500
- Status
- active
Lot 1.2 Bark Safety Surface
- Signed
- 18 Aug 2022
- Value
- £255,400
- Status
- active
Lot 1.3 Potting Compost
- Signed
- 18 Aug 2022
- Value
- £61,000
- Status
- active
Lot 5 Grass Seed
- Signed
- 18 Aug 2022
- Value
- £46,500
- Status
- active
Lot 6.1 CDA Lances, Herbicides, Pesticides and Cleaner
- Signed
- 18 Aug 2022
- Value
- £241,000
- Status
- active
Lot 6.2 Herbicides
- Signed
- 18 Aug 2022
- Value
- £220,000
- Status
- active
Lot 7 Horticultural Products
- Signed
- 18 Aug 2022
- Value
- £51,000
- Status
- active
Lot 9.1 Trees
- Signed
- 18 Aug 2022
- Value
- £519,500
- Status
- active
Lot 8 Roses
- Signed
- 18 Aug 2018
- Value
- £3,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 1 Bark | 2bids · 2 electronic | 2 | — | — |
| 2 · 2 Bark Safety Surface | 2bids · 2 electronic | 0 | — | — |
| 3 · 3 Potting Compost | 2bids · 2 electronic | 0 | — | — |
| 8 · Grass Seed | 2bids · 2 electronic | 0 | — | — |
| 9 · 1 CDA Lances, Herbicides, Pesticides and Cleaner | 1bids · 1 electronic | 0 | — | — |
| 10 · 2 Herbicides | 2bids · 2 electronic | 0 | — | — |
| 11 · Horticultural Products | 4bids · 4 electronic | 0 | — | — |
| 12 · Roses | 2bids · 2 electronic | 0 | — | — |
| 13 · 1 Trees | 3bids · 3 electronic | 0 | — | — |
| 14 · 2 Fruit Trees | 2bids · 2 electronic | 0 | — | — |
| 15 · 3 Shrubs | 2bids · 2 electronic | 0 | — | — |
| 16 · 4 Herbaceous Perennials | 2bids · 2 electronic | 0 | — | — |
| 17 · 5 Heathers | 2bids · 2 electronic | 0 | — | — |
| 18 · Annual Bedding | 3bids · 3 electronic | 0 | — | — |
| 19 · Wildflower Plants and Seeds | 5bids · 5 electronic | 0 | — | — |
| 20 · Flowering Bulbs and Corms | 2bids · 2 electronic | 0 | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Aberdeen City CouncilContracting authority
- The Highland CouncilContracting authority
Dispute resolution & review bodies
- Sheriff and Justice of the Peace Court BuildingReview body
Framework contractors & participating bidders
7 commercial parties on the notice- Agrovista UK LimitedFramework contractor
- Craigmarloch Nurseries LtdFramework contractor
- Green-Tech LtdFramework contractor
- Hillier Nurseries LtdFramework contractor
- J. A. Jones and Sons (Churchtown) Ltd.Framework contractor
- Pentland PlantsFramework contractor
- SCOTBARKFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.