Official UK procurement notice
Supply and Delivery of Community Meals
Authority: Scotland Excel
What is being bought3 lots · detail below
Published requirement descriptionThis framework will provide councils and other participating bodies with a mechanism to procure a range of well-balanced, healthy and nutritious community meals delivered to people in their own homes, community venues and council premises.
CPV: Deep-frozen products · Health and social work services · Homedelivery of provisions · Hospital meals · Meal delivery service · Meal-serving services · Meals-on-wheels services · Prepared dishes · Prepared meals · Processed food products · Sandwiches · Social services · +5 more
How this framework works
From the published notice- Bids received
- 3 bids on the busiest of 2 lots · 2 suppliers appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values publishedLot #1Bulk Delivery of Meals to a Central Distribution Point
Bulk delivery of a range of community meals delivered to community venues and council nominated premises. There are no sub-lots under this lot. Additional information: The Flexible Framework Agreement period may be for a maximum duration of 60 months (5 years). The initial period of the Flexible Framework Agreement will run for 36 months (3 years) from the commencement date with an option to extend for up to a further two 12-month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.
Lot #2Meal Delivery to Customers at Home/ Nominated Premises with Welfare Check
Meal Delivery Service to Customers at Home or Council Nominated Premises including welfare check. The Sub-Lots under this lot include: Sub-Lot 2.1 Ambient Meals, Sub-Lot 2.2 Chilled and/or Fresh Meals, Sub-Lot 2.3 Frozen Meals, Sub-Lot 2.4 Hot Meals and Sub-Lot 2.5 Part-prepared Meals. Additional information: The Flexible Framework Agreement period may be for a maximum duration of 60 months (5 years). The initial period of the Flexible Framework Agreement will run for 36 months (3 years) from the commencement date with an option to extend for up to a further two 12-month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.
Lot #3Daily Delivery of Hot Meals to Customers at Home or Council Nominated PremisesPlanned
Lot 3 Daily Delivery of Hot Meals to Customers at Home or Council Nominated Premises. Additional information: NOTE: This lotting structure is provisional and subject to change.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
In accordance with Regulation 76 (10) of the Public Contracts (Scotland) Regulations 2015, the weightings which were applied to establish which tenders represent the best price quality ratio taking into account quality and sustainability criteria for the services, for each lot were:
Lot 1 – Price: 70 / Quality: 30
Lot 2 (All Sub-lots: 2.1,2.2,2.3, 2.4 and 2.5) – Price: 60 / Quality: 40
- Shortlisting
- The qualification criteria including those applicable to: Economic and Financial Standing and Technical and Professional Ability are set out in the Contract Notice Attachment and in the Procurement Documents both of which can be found in the relevant project on PCS-T for this procurement exercise.
- “Supply and Delivery of Community Meals” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 17 Nov 2022, 14:25 GMT
- Last source update
- 23 Aug 2024, 15:29 BST
- Authority reference
1922- FTS notice number
2024/S 000-027132- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038623Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
For full details of the conditions relevant to the proposed Flexible Framework Agreement and Contracts to be called-off thereunder, please see the procurement documents (details of how to access these are outlined on "Section 1.3 Communication" of this Contract Notice).
Tenderers require to confirm their acceptance of the terms and conditions. TENDERS MADE SUBJECT TO CONDITIONS MAY NOT BE CONSIDERED AND MAY BE REFUSED ON THE GROUNDS OF SUCH CONDITIONS ALONE.
Further details are listed in the Contract Notice Attachment which can be found in the relevant project on PCS-T for this procurement exercise.
- Review procedure
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: Full details of the requirements of this Flexible Framework Agreement (including permitted variations and contract conditions) were available in the Procurement Documents within the relevant project on PCS-T. This public tender was conducted in accordance with the “Light Touch Regime” provided for under Regulations 74-76 of the Public Contracts (Scotland) Regulations 2015, for Social and Other Specific Services, and primarily followed the Open Procedure under the Regulations, with variations to establish a Flexible Framework Agreement which is similar to a Framework Agreement under Regulation 34, with variations. As detailed in the Procurement Documents, the variations allow for the Flexible Framework Agreement to be re-opened for the admission of New Entrants, and allows appointed Suppliers to vary their service offerings in accordance with the Conditions of Contract. Scotland Excel, as a central purchasing body, is establishing this flexible framework for the use and benefit of its members namely 32 local authorities in Scotland, Tayside Contracts, associate members, together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. Scotland Excel local authority members and associate members entitled to use this framework, are listed at http://www.scotlandexcel.org.uk/home/Aboutus/Ourmembers/Our_members.aspx The above is subject to each contracting authority entering into and maintaining a membership agreement or other access agreement with Scotland Excel. (SC Ref:775869)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗
- Appointment period ends
- 7 May 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
20 Feb 2023 → 23 Aug 2024 · 3 dates- Next notice expected20 Feb 2023
- Admission / appointment period endsperiod end, not a bid countdown7 May 2024, 12:00 BST
- Notice published23 Aug 2024, 15:29 BST
Notice history
5 events · 3 releases on Find a Tender · since 4 Apr 2024- Published value updated to £18,600,0004 Apr 2024, 10:41 BSTwas £16,000,000
- Status changed to active4 Apr 2024, 10:41 BST
- Procurement method changed4 Apr 2024, 10:41 BST
- Deadline published: 7 May 2024, 12:00 BST4 Apr 2024, 10:41 BST
- Status changed to complete23 Aug 2024, 15:29 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Bulk Delivery of Meals to a Central Distribution Point
- Signed
- 23 Jul 2024
- Value
- £6,882,000
- Status
- active
Meal Delivery to Customers at Home/ Nominated Premises with Welfare Check
- Signed
- 23 Jul 2024
- Value
- £11,718,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Bulk Delivery of Meals to a Central Distribution Point | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 2 · Meal Delivery to Customers at Home/ Nominated Premises with Welfare Check | 3bids · 3 electronic · 3 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Framework contractors & participating bidders
2 commercial parties on the notice- I Care (GB) LimitedFramework contractor
- apetito ltdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.