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Published 14 Jul 2023, 15:10 BST

Official UK procurement notice

Supply and delivery of cleaning consumables and sundries

Official notice

Authority: Belfast City Council (Local council)

4 lotsGoodsOpen procedureMax 4 lots per supplier
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction Materials & Prefab (44) Delivery: Northern Ireland (UKN06)
Published estimate£500,000total for 4 lots
Submissions closed 14 Aug 2023awarded 14 Feb 2024
Awarded to Supplies Team +2 more3 awards

What is being bought4 lots · detail below

Published requirement description

The requirement was split into the following 4 Lots:

  • Lot 1 – the supply and delivery of cleaning brushes, cloths and sundries;
  • Lot 2 – the supply and delivery of cleaning chemicals;
  • Lot 3 - supply and delivery of cleaning sundries and associated products and;
  • Lot 4 - the supply and delivery of litter pickers

The Council has appointed a single Bidder for each for Lot the provision of the Deliverables.

The winning Bidders submitted a Tender for all aspects of the goods within each Lot as specified.

CPV: Brooms and brushes and other articles of various types · Cleaning products · Hand tools

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£470,000 together) · win at most 4 of them · same evaluation weights on every lot
Lot #1The supply and delivery of cleaning brushes, cloths and sundriesAwardedRenewalPublished value£240,000

The supply and delivery of cleaning brushes, cloths and sundries in accordance with the Specification and for the list of items included in the Pricing Schedule.

Delivery: Northern Ireland · Belfast City Council
Extensions: The Contract shall be effective from the date of award of Contract for an initial period of 3 years. The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - - Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID). This may include variants of the items listed in Schedule 3 – Pricing Schedules; - Large scale projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated. - The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations. · Initial contract period of 3 years with option to renew/ extend for a further 2 yearsVariant bids: not allowed
39224000 Brooms and brushes and other articles of various types
Lot #2The supply and delivery of cleaning chemicalsAwardedRenewalPublished value£100,000

The supply and delivery of cleaning chemicals in accordance with the Specification and for the list of items included in the Pricing Schedule.

Delivery: Northern Ireland · Belfast City Council
Extensions: The Contract shall be effective from the date of award of Contract for an initial period of 3 years. The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - - Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID). This may include variants of the items listed in Schedule 3 – Pricing Schedules; - Large scale projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated. - The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations. · Initial 3 year period with option to renew/ extend for a further 2 yearsVariant bids: not allowed
39830000 Cleaning products
Lot #3The supply and delivery of cleaning sundries and associated productsAwardedRenewalPublished value£30,000

The supply and delivery of cleaning sundries and associated products in accordance with the Specification and for the list of items included in the Pricing Schedule.

Delivery: Northern Ireland · Belfast City Council
Extensions: The Contract shall be effective from the date of award of Contract for an initial period of 3 years. The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - - Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID). This may include variants of the items listed in Schedule 3 – Pricing Schedules; - Large scale projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated. - The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations. · Initial 3 year period with option to renew up to a further 2 years.Variant bids: not allowed
39830000 Cleaning products
Lot #4The supply and delivery of litter pickersCancelledRenewalPublished value£100,000

The supply and delivery of litter pickers in accordance with the Specification and for the list of items included in the Pricing Schedule. Additional information: Following evaluation this lot was not awarded.

Delivery: Northern Ireland · Belfast City Council
Extensions: The Contract shall be effective from the date of award of Contract for an initial period of 3 years. The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - - Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID). This may include variants of the items listed in Schedule 3 – Pricing Schedules; - Large scale projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated. - The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations. · Initial period of 3 years with option to renew up to a further 2 yearsVariant bids: not allowed
44511000 Hand tools

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 30%Price: 70%
Published sub-criteria (4)
  • Service Delivery: 12.5%
  • Contract and Performance Management: 10%
  • Acheving Contract Objectives: 7.5%
  • price: 70%
Published award criteria (4)
  • Service Delivery: 12.5
  • Contract and Performance Management: 10
  • Acheving Contract Objectives: 7.5
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Jul 2023, 15:10 BST
Last source update
5 Mar 2024, 16:29 GMT
Award evaluation window
14 Aug 2023 – …
Authority reference
T2320
FTS notice number
2024/S 000-007088
Classification (CPV)
Brooms and brushes and other articles of various typesCleaning productsHand tools
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-03e22d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Contract performance provisions are set out in the Specification and Terms and Conditions.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://e-sourcingni.bravosolution.co.uk/web/login.shtml ↗

Submission deadline
14 Aug 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
14 Aug 2023, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

e-sourcingni.bravosolution.co.uk/web/login.shtml ↗

Timeline

14 Aug 2023 → 5 Mar 2024 · 3 dates
  1. Submission deadline
    14 Aug 2023, 12:00 BST
  2. Bids opened
    14 Aug 2023, 12:30 BST
  3. Notice published
    5 Mar 2024, 16:29 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    5 Mar 2024, 16:29 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £370,0003 contracts exc. VAT
Bids received 15
Contracts signed 3latest 14 Feb 2024
Awarded toValueDateStatus
Lot 1 · The supply and delivery of cleaning brushes, cloths and sundries1 award
Supplies Team£240,000 †—Awarded
Lot 2 · The supply and delivery of cleaning chemicals1 award
Lyreco UK Limited£100,000 †—Awarded
Lot 3 · The supply and delivery of cleaning sundries and associated products1 award
BUNZL MCLAUGHLINSME£30,000 †—Awarded

1 further award records carry no date or value.

Contracts

  • The supply and delivery of cleaning brushes, cloths and sundries · Supplies Team

    Signed
    14 Feb 2024
    Value
    £240,000
    Status
    active

  • The supply and delivery of cleaning chemicals · Lyreco UK Limited

    Signed
    14 Feb 2024
    Value
    £100,000
    Status
    active

  • The supply and delivery of cleaning sundries and associated products · BUNZL MCLAUGHLINSME

    Signed
    14 Feb 2024
    Value
    £30,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · The supply and delivery of cleaning brushes, cloths and sundries5bids———
2 · The supply and delivery of cleaning chemicals5bids———
3 · The supply and delivery of cleaning sundries and associated products5bids———

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 9 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeMediation bodyReview body Belfast

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria