Official UK procurement notice
Supply and Delivery of Grounds Maintenance Materials
Authority: South Lanarkshire Council (Local council)
What is being bought9 lots · detail below
Published requirement descriptionSouth Lanarkshire Council’s Ground Services have an ongoing requirement to procure for the supply of Grounds Maintenance Materials that are currently stocked at five depots: East Kilbride, Lanark, Blantyre, Rutherglen and Hamilton for distribution and use throughout the Council area.
The contract objective is to ensure the continuity of provision and fit for purpose goods in line with the current standards/legislation are held in stock at appropriate levels.
A suitable and accessible route to market has been identified: by using a multiple supplier contract in accordance with the Open procedure by advertising in the Find a Tender website for the Provision of Grounds Maintenance Materials to support in-house service provision which comprises of the following lots:
Lot 1 – Supply and Delivery of Herbicides (Total and Selective)
Lot 2 – Supply and Delivery of Fertilisers
Lot 3 – Supply and Delivery of Fungicides
Lot 4 – Supply and Delivery of Turf (including Specialist Turf)
Lot 5 – Supply and Delivery of Grass Seed
Lot 6 – Supply and Delivery of Pitch Liner
Lot 7 – Supply and Delivery of Top Dressing
Lot 8 – Supply and Delivery of Bunker Sand
Lot 9 – Supply and Delivery of Bark Products
Bidders may submit tenders for one, several or all of the lots. Where tenders may be submitted for several or all lots: -
- the maximum number of lots that may be awarded to one bidder is nine and
- the following lots or groups of lots may be combined – all lots.
The contract will be for the period 6 April 2023 for a period of 5 years to 31 March 2028 with no option to extend.
CPV: Agricultural and horticultural products · Artificial grass · Fungicides · Herbicides · Miscellaneous fertilisers · Sand · Seeds · Topsoil
Lots and requirements (9)Procurement structure
9 lots · no lot values published · same evaluation weights on every lotLot #1Supply and Delivery of Herbicides (Total and Selective)Awarded
Lot 1 – Supply and Delivery of Herbicides (Total and Selective)
All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations.
All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate’s Pesticides Register Database, and as such tenders must list their offered products’ MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule.
All products offered must be compatible with the Council’s current methods of application; Knapsack and/or CDA. Please note that any products to be applied using CDA must be a premixed formula.
Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream.
All products should be provided in clean, undamaged containers, ready to be applied.
All empty or spent containers within this lot are required to be uplifted and disposed of in line with industry legislation for hazardous waste and rates provided should include any costs for this. Uplift and disposal to be scheduled to each of our Depots (E.K. Quay Road etc) when required.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
Lot #2Supply and Delivery of FertilisersAwarded
Lot 2 – Fertilisers
All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations.
All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate’s Pesticides Register Database, and as such tenders must list their offered products’ MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule.
Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream.
All fertilisers offered must be fine turf, open space amenity fertilisers and not for agricultural use.
The successful tenderer will be required to carry out soil analysis on Council greens and fairways as required throughout the duration of the contract. This shall be undertaken for a total of seventeen (17) locations some of which are double bowling greens. If required, this is likely to be no more than annually. The results of the soil analysis shall establish what fertiliser(s) are required for a particular piece of land. Such analysis will be provided free of charge to the Council/tendered prices will be deemed to include the provision of this service.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
Lot #3Supply and Delivery of FungicidesAwarded
Lot 3 – Fungicides
All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations.
All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate’s Pesticides Register Database, and as such tenders must list their offered products’ MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule.
Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream.
All products should be provided in clean, undamaged containers, ready to be applied.
All empty or spent containers within this lot are required to be uplifted and disposed of in line with industry legislation for hazardous waste and rates provided should include any costs for this. Uplift and disposal to be scheduled to each of our Depots (E.K. Quay Road etc) when required.
The products used to treat fungal diseases are frequently changed in order that the disease will not build up a resistance to any one product. Each product has different ingredients, pack sizes, dilution rates and application methods. We currently use a number of different products. We require a product to treat a wide range of fungal disease.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
Lot #4Supply and Delivery of Turf (including Specialist Turf)Awarded
Lot 4 – Turf
The Council will not consider any turf where the cultivars present are not listed on “The Buyers Guide to Quality Amenity Turfgrasses 2022”.
The council will evaluate the quality element of the bids for this lot based on the cultivars present in the turf offered.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
Lot #5Supply and Delivery of Grass SeedAwarded
Lot 5 – Grass Seed
The Council will not consider any turf where the cultivars present are not listed on “The Buyers Guide to Quality Amenity Turfgrasses 2022”
The council will evaluate the quality element of the bids for this lot based on the cultivars present in the turf offered.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
Lot #6Supply and Delivery of Pitch LinerAwarded
Lot 6 – Pitch Liner
All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations.
All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate’s Pesticides Register Database, and as such tenders must list their offered products’ MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule.
Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream.
All products should be provided in clean, undamaged containers, ready to be applied.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
Lot #7Supply and Delivery of Top DressingAwarded
Lot 7 – Top Dressing
A high quality sand and organic topsoil top dressing consisting of 70% sand and 30% topsoil with a low organic matter content and a moisture content between 2% and 4%, to meet the following specification:
Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream.
All products should be provided in clean, undamaged containers.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
Lot #8Supply and Delivery of Bunker SandAwarded
Lot 8 – Supply and Delivery of Bunker Sand
Clean, washed quartz sand which meets all STRI specifications for bunker sand and which meets the following specification
The successful tenderer will be required to provide bunker sand as specified, in the units of measure listed below.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
Lot #9Supply and Delivery of Bark ProductsAwarded
Lot 9 – Supply and Delivery of Bark Products
Play bark should be clean hardwearing material produced from mixed softwood offering the greatest safety surfacing conforming to ISEN1177.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 30%
- price: 70%
Published award criteria (2)
- Technical: 30
- Price: 70
- Suitability
There are a number of questions/statements that have been included in the Contract Notice and within the Qualification Envelope which detail the minimum requirements that Bidders must be able to evidence for participation in this tender and ultimately will be required to evidence prior to any award being made. There are in addition further statements made that simply provide relevant information relating to the tender itself.
These questions and statements form an integral part of the Single Procurement Document (the SPD) which the Council has decided to implement for all tenders in excess of 50K in value.
SPD Question 2A.18 Lots
This tender is split into the following Lots:
Lot 1 – Supply and Delivery of Herbicides (Total and Selective)
Lot 2 – Supply and Delivery of Fertilisers
Lot 3 – Supply and Delivery of Fungicides
Lot 4 – Supply and Delivery of Turf (including Specialist Turf)
Lot 5 – Supply and Delivery of Grass Seed
Lot 6 – Supply and Delivery of Pitch Liner
Lot 7 – Supply and Delivery of Top Dressing
Lot 8 – Supply and Delivery of Bunker Sand
Lot 9 – Supply and Delivery of Bark Products
Bidders may submit a tender for one, several or all lots.
SPD Question 2.C.1 Reliance on the capacities of other entities -
Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon
SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely
Bidders are required to complete a shortened version of the SPD for each Subcontractor…
- Condition of participationno text publishedMinimum: SPD Question 4B.4 Economic and Financial Standing The Council will use the following ratios to evaluate a bidders financial status: Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for thi…
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 11 Nov 2022, 12:46 GMT
- Last source update
- 2 May 2023, 16:01 BST
- Award evaluation window
- 16 Dec 2022 – …
- Authority reference
SLC/PS/COMENT/22/092- FTS notice number
2023/S 000-012548- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03839fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Publisher note: SPD Question 4D.1 Quality Assurance Schemes Quality Assurance It is a mandatory requirement of this tender that successful bidders hold the following quality standard/accreditation: ISO 90001:2015 Quality Management System (or equivalent) Successful bidders were required to provide evidence of the above certification in the Additional Attachment area of the Qualification envelope. Bidders were required to confirm whether or not they can evidence this requirement by selecting Yes or No from the options list provided. Please refer to the attached Quality Assurance Requirements document for further details. SPD Question 4D.2 Environmental Management Standards “It is a mandatory requirement of this tender that bidders hold the following environmental standard/accreditation: ISO 140001:2015 Environmental Management System (or equivalent) Bidders were required to confirm whether or not they can evidence this requirement by selecting Yes or No from the options list provided and upload evidence of the above certification in the Additional Attachment area of the Qualification envelope. Please refer to the attached Environmental Management Requirements document for further details.” Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder was required to provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. SPD Question 2D.1 Prompt Payment Certificate Declaration Section *Form of Tender SPD Question 3D.11 Non-Collusion Certificate SPD Question 4C.6 Goods Vehicle Operator’s Licence Declaration SPD Question 4B.5.1 Insurance Certificates SPD Question 3A.6 Modern Slavery Act 2015 Declaration *The ‘Form of Offer to Tender’ was required to be completed and uploaded within the relevant question in the Commercial Envelope. In the case of an open tender, the other Declarations listed above were not required to be uploaded and submitted with the bid but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender. (SC Ref:729480)
How it was run
Official notice- Submission deadline
- 16 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 180 days from the deadline
- Bids opened
- 16 Dec 2022, 12:00 GMT
Timeline
16 Dec 2022 → 2 May 2023 · 3 dates- Submission deadline16 Dec 2022, 12:00 GMT
- Bids opened16 Dec 2022, 12:00 GMT
- Notice published2 May 2023, 16:01 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete2 May 2023, 16:01 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Supply and Delivery of Herbicides (Total and Selective)1 award | |||
| Origin Amenity Solutions | £44,731 † | — | Awarded |
| Lot 2 · Supply and Delivery of Fertilisers1 award | |||
| Richard Aitken Seedsmen Ltd | £94,191 † | — | Awarded |
| Lot 3 · Supply and Delivery of Fungicides1 award | |||
| Origin Amenity Solutions | £12,572 † | — | Awarded |
| Lot 4 · Supply and Delivery of Turf (including Specialist Turf)1 award | |||
| Origin Amenity Solutions | £27,650 † | — | Awarded |
| Lot 5 · Supply and Delivery of Grass Seed1 award | |||
| Origin Amenity Solutions | £62,980 † | — | Awarded |
| Lot 6 · Supply and Delivery of Pitch Liner1 award | |||
| Origin Amenity Solutions | £42,600 † | — | Awarded |
| Lot 7 · Supply and Delivery of Top Dressing1 award | |||
| Origin Amenity Solutions | £216,680 † | — | Awarded |
| Lot 8 · Supply and Delivery of Bunker Sand1 award | |||
| Origin Amenity Solutions | £31,800 † | — | Awarded |
| Lot 9 · Supply and Delivery of Bark Products1 award | |||
| Richard Aitken Seedsmen Ltd | £88,600 † | — | Awarded |
Contracts
Supply and Delivery of Herbicides (Total and Selective) · Origin Amenity Solutions
- Signed
- 24 Mar 2023
- Value
- £44,731
- Status
- active
Supply and Delivery of Fertilisers · Richard Aitken Seedsmen Ltd
- Signed
- 24 Mar 2023
- Value
- £94,191
- Status
- active
Supply and Delivery of Fungicides · Origin Amenity Solutions
- Signed
- 24 Mar 2023
- Value
- £12,572
- Status
- active
Supply and Delivery of Turf (including Specialist Turf) · Origin Amenity Solutions
- Signed
- 24 Mar 2023
- Value
- £27,650
- Status
- active
Supply and Delivery of Grass Seed · Origin Amenity Solutions
- Signed
- 24 Mar 2023
- Value
- £62,980
- Status
- active
Supply and Delivery of Pitch Liner · Origin Amenity Solutions
- Signed
- 24 Mar 2023
- Value
- £42,600
- Status
- active
Supply and Delivery of Top Dressing · Origin Amenity Solutions
- Signed
- 24 Mar 2023
- Value
- £216,680
- Status
- active
Supply and Delivery of Bunker Sand · Origin Amenity Solutions
- Signed
- 24 Mar 2023
- Value
- £31,800
- Status
- active
Supply and Delivery of Bark Products · Richard Aitken Seedsmen Ltd
- Signed
- 24 Mar 2023
- Value
- £88,600
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply and Delivery of Herbicides (Total and Selective) | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
| 2 · Supply and Delivery of Fertilisers | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 3 · Supply and Delivery of Fungicides | 3bids · 3 electronic · 3 from abroad | 0 | — | — |
| 4 · Supply and Delivery of Turf (including Specialist Turf) | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
| 5 · Supply and Delivery of Grass Seed | 5bids · 5 electronic · 5 from abroad | 0 | — | — |
| 6 · Supply and Delivery of Pitch Liner | 5bids · 5 electronic · 5 from abroad | 0 | — | — |
| 7 · Supply and Delivery of Top Dressing | 4bids · 4 electronic · 4 from abroad | 0 | — | — |
| 8 · Supply and Delivery of Bunker Sand | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 9 · Supply and Delivery of Bark Products | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Hamilton Sheriff CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Origin Amenity SolutionsAwarded supplier
- Richard Aitken Seedsmen LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.