Official UK procurement notice
Supplier Management Systems · UK public procurement notice
Authority: Scotland Gas Networks Plc
Sectors: Software Packages & ERP (48) Delivery: UK
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 13 Jun 2025
Lots 2max 2 won per supplier
What is being bought2 lots · detail below
Published requirement descriptionSGN is looking to procure one or more systems to replace existing and legacy Contract Administration System(s) and a legacy Contractor Invoicing and Payments system for NEC (New Engineering Contract) construction and works contracts.
CPV: Procurement software package · Software package and information systems
How this framework works
From the published notice- Places
- up to 1 suppliers
Lots and requirements (2)Procurement structure
2 lots · no lot values published · win at most 2 of themLot #1High-level scope:Renewal
High-level scope:
- NEC Contract Administration System
- Comprehensive Contract Management: Ability to create, store, and manage NEC contracts with version control and document tracking.
- Workflow Automation: Tools to streamline contract approval processes, amendments, and notifications.
- Performance Tracking: Mechanisms for monitoring contract milestones, deliverables, and financial metrics.
- Risk Management: Features to identify, assess, and mitigate risks associated with contract execution.
- Integration Capabilities: Compatibility with our current infrastructure asset management systems and other software tools.
- User-friendly Interface: An intuitive platform that allows easy navigation and accessibility for all users.
- Reporting and Analytics: Tools for generating reports and insights related to contract performance and compliance.
Lot #2High-level scope:Renewal
High-level scope:
- Contract Payment System
- Automated Payment Processing: Capabilities to automate application for payment, employers’ payment certificates, withholding notice, and compliance with Construction Act payment process.
- Integration with Project Management Tools: The ability to connect with the proposed NEC Contract Administration Platform and our current Oracle P2P accounting system for streamlined data flow and reporting.
- Compliance and Audit Trails: Features that ensure compliance with contractual obligations and provide detailed audit trails for all payment transactions.
- Reporting and Analytics: Tools for generating reports on payment statuses, cash flow forecasts, and contractor performance metrics. Data needs to be held in catalogue format across multiple project or contract types to allow regulatory reporting to Ofgem.
- User-friendly Interface: An intuitive platform that supports easy navigation and accessibility for users across various departments and external contractors.
- Mobile Access: Options for mobile capabilities that allow users to manage payments and approvals on-the-go.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lot distribution rule: All Lots
Conditions of participation1
- Suitability
Selection criteria as stated in the procurement documents
What this means for your bid
- “Supplier Management Systems” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 May 2025, 12:16 BST
- Last source update
- 28 May 2025, 12:16 BST
- FTS notice number
2025/S 000-028059- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0527d1Find a Tender
How it was run
Official noticeRun through: portal not identified
- Appointment period ends
- 13 Jun 2025, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
28 May 2025 → 4 Jul 2025 · 3 dates- Notice published28 May 2025, 12:16 BST
- Admission / appointment period endsperiod end, not a bid countdown13 Jun 2025, 12:00 BST
- Invitations to tender expected4 Jul 2025, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- SGNReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria