Official UK procurement notice
Subject Access Request Support Services
Authority: Hampshire County Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionHampshire County Council's Childrens Services directorate has established a Dynamic Purchasing System (DPS) to assist with the processing of outsourced Subject Access Requests (SARs) in the event of demand outweighing internal resource, ensuring statutory timescales can still be met. The requirement entails handling and processing of data regarding clients, customers, and members of the public, to enable the disclosure of information under the laws of UKGDPR and the Data Protection Act (2018).
Services in scope of this requirement include:
Provision of Subject Access Request disclosures within statutory timeframes stipulated in the UK GDPR. These timeframes will be given to the provider by the County Council.
Ensure that responses provided to the County Council are accurate and that all information that is exempt from disclosure has been removed or marked for removal.
Ensure that all information is secured to the appropriate security standards in transit and whilst being held in the provider's host system.
CPV: Data collection and collation services
How this dynamic market works
From the published notice- Type
- Dynamic market
- Bids received
- 7 bids received · 1 suppliers appointed
- Market period
- 3 yrs from 24 Mar 2025
The lotProcurement structure
single lot · value publishedLot #1The DPS commenced on the 26th March 2025 for a duration of 3 yearsAwardedPublished value£600,000
The DPS commenced on the 26th March 2025 for a duration of 3 years. The DPS was procured under the restricted procedure -34(5) of the PCRs 2015. At its initial iteration, 7 DPS contracts were awarded to suppliers. Additional information: Please see link below for details of suppliers who have been awarded a place on the DPS. This will be updated on a quarterly basis as new suppliers join the DPS.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
- “Subject Access Request Support Services” is a dynamic market: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Jan 2025, 11:58 GMT
- Last source update
- 17 Apr 2025, 16:55 BST
- Authority reference
CS23760- FTS notice number
2025/S 000-016056- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04cd84Find a Tender
How it was run
Official notice- Admission period ends
- 5 Mar 2025, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
20 Jan 2025 → 17 Apr 2025 · 4 dates- Next notice expected20 Jan 2025
- Admission / appointment period endsperiod end, not a bid countdown5 Mar 2025, 14:00 GMT
- Contract starts24 Mar 2025
- Notice published17 Apr 2025, 16:55 BST
Notice history
5 events · 3 releases on Find a Tender · since 4 Feb 2025- Status changed to active4 Feb 2025, 14:10 GMT
- Procurement method changed4 Feb 2025, 14:10 GMT
- Deadline published: 5 Mar 2025, 14:00 GMT4 Feb 2025, 14:10 GMT
- Status changed to complete17 Apr 2025, 16:55 BST
- Buyer details updated17 Apr 2025, 16:55 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
Contract 016056-2025-1
- Signed
- 25 Mar 2025
- Value
- £600,000
- Period
- … – 23 Mar 2028
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic | 7 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court of England and WalesReview body
- The High Court of England and WalesReview body
Suppliers admitted to the dynamic market
1 commercial party on the notice- Please see link in Section 11.2.14Admitted to the market
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.