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Published 30 Mar 2026, 13:53 BST

Official UK procurement notice

SU18(26) Provision of Direct Mail

Official notice

Authority: Swansea Bay University Health Board (Education)

ServicesOpen procedureAbove threshold
Sectors: Postal and telecommunications services (64) Delivery: UK
Published estimate£405,000≈ £135k / year · £486,000 inc. VAT
Submissions closed 28 Apr 2026
Contract term 3 yrsends 7 Jun 2029 · up to 8 Jun 2030 with extensions · starts 8 Jun 2026

What is being bought

Published requirement description

SU18(26) Provision of Direct Mail (print, pack, mail) for University Mailing Campaigns

Please see Specification for requirements, any volume or value stated is based on historical data and is not guaranteed.

In line with Procurement Act 2023 Schedule 5, for any future procurement of additional or repeat goods, services or works we reserve the right to directly award under sch5 para.8 a) and b).

This tender is being run on eTenderWales portal

etenderwales.ukp.app.jaggaer.com/home.html ↗

Please ensure that you follow the eTendering portal instructions carefully to ensure that your completed tender is correctly saved and successfully submitted. Should you require assistance, please refer to the online “HELP FOR SUPPLIERS” in the first instance. Any further problems should be directed to the eTendering helpdesk, available Mon-Fri from 8am to 6pm on:

Email: [email protected]

Telephone: 0800 069 8634

  • No preliminary market engagement: Timescales to proceed to publish tender, preliminary market engagement exercise has not been taken on this occasion.

CPV: Postal and telecommunications services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£405,000
Contract period: 8 Jun 2026 – 7 Jun 2029 (3 yrs) · up to 8 Jun 2030 with extensionsValue: £405,000 exc. VAT · £486,000 inc. VAT
Delivery: UK
Extensions: one year extension option
64000000 Postal and telecommunications services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (4)
  • Case Studies and Expertise: 10%
  • Service Delivery: 30%
  • Account Management: 20%
  • Price Schedule: 40%
Published award criteria (4)
  • Case Studies and Expertise
  • Service Delivery
  • Account Management
  • Price Schedule
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Mar 2026, 13:53 BST
Last source update
30 Mar 2026, 13:53 BST
Award evaluation window
Submission end – 18 May 2026
Authority reference
SU18(26)
FTS notice number
2026/S 000-029109
Latest notice
Tender notice (UK4)
Classification (CPV)
Postal and telecommunications services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0677dc Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
28 Apr 2026, 12:00 BST
Clarification deadline
15 Apr 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

This tender is being run on eTenderWales

etenderwales.ukp.app.jaggaer.com/home.html ↗

All documents can be found on eTenderWales and submission is on eTenderWales. All messages must be put through the portal.

Timeline

30 Mar 2026 → 8 Jun 2026 · 5 dates
  1. Tender notice published205 days ago
    30 Mar 2026, 13:53 BST
  2. Clarification questions by189 days ago
    15 Apr 2026, 12:00 BST
  3. Submission deadline176 days ago
    28 Apr 2026, 12:00 BST
  4. Award decision expected by155 days ago
    18 May 2026, 23:59 BST
  5. Contract starts135 days ago
    8 Jun 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    30 Mar 2026, 13:53 BST
    UK4

Contracting authority & participating public bodies

Swansea University

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PTNV-7472-GRTW Procurement, Finance Dept., Swansea, Wales, SA2 8PPContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender