Find a Tender
planning
Official procurement procedure
Student Information System of the Guildhall School of Music and Drama
Educational software development services
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: The Mayor and Commonalty and Citizens of the City of London: "Student Information System of the Guildhall School of Music and Drama". Published status: planning. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | The Mayor and Commonalty and Citizens of the City of London | Scope & Categories | Not published | Submission Window | planning No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: The Mayor and Commonalty and Citizens of the City of London
Market Analytics
Derived from OCDS awards & bid statistics
Published history for The Mayor and Commonalty and Citizens of the City of London. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
7.9%Historical Average
Competition Density
7.3Bids / Report
Supplier ConcentrationLow Concentration
STONE TICKET LIMITEDTop vendor: 19.2% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 486 active published awards; 29 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| STONE TICKET LIMITED | 1 win | £702,893 |
| PAYE Stonework & Restoration Ltd | 1 win | £509,234 |
| Firebrand Training Limited | 1 win | £500,000 |
| Her Centre Ltd | 1 win | £466,937 |
| Currie & Brown UK Limited | 1 win | £269,200 |
Procedure terms
Contracting AuthorityThe Mayor and Commonalty and Citizens of the City of London | Procedure methodNot published | Procurement categoryNot published |
Statusplanning | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published29 Oct 2025, 11:01 GMT | Last source update29 Oct 2025, 11:01 GMT | Recurring procurementNot published |
ClassificationEducational software development services | ||
Delivery areaLocation not published | ||
OCIDocds-h6vhtk-05d5fa | ||
What is being bought
Guildhall School of Music & Drama (GSMD), recognised as one of the world’s leading conservatoires and a key institution within the City of London Corporation, currently utilises a Student Information System (SIS) to manage the entire student lifecycle from admissions and enrolment through to assessment, progression, and graduation. While this system has provided a solid foundation for both academic and administrative operations over several years, GSMD is now reassessing its long-term SIS strategy in response to sector developments, digital transformation ambitions, and the evolving needs of students and staff.
This Preliminary Market Engagement (PME) and Soft Market Testing (SMT) exercise aims to explore the current market landscape for higher education SIS solutions, including the latest offerings and alternative suppliers. The objective is to inform an options appraisal that will guide GSMD’s future procurement approach, ensuring any subsequent tender is both feasible and aligned with the School’s strategic direction.
The City of London Corporation and GSMD seek to:
• Identify innovative, robust, and cost-effective SIS solutions that support GSMD’s digital transformation and sector best practice.
• Gather insights on deployment models, interoperability, user experience, compliance, and support arrangements.
• Inform an options appraisal and procurement strategy that delivers long-term value for students, staff, and the institution.
• Mitigate the risk of launching an unachievable or misaligned procurement by understanding market capabilities, indicative pricing, and implementation approaches.
Through this process, GSMD is particularly interested in:
• Cloud-based models (SaaS or managed service)
• Core SIS capabilities: admissions, enrolment, curriculum management, timetabling, assessment, progression, graduation, and reporting
• Interoperability via APIs or integration with systems .
What changed
From the official release history
- Status changed to planning
29 Oct 2025, 11:01 GMT - Official notice release published
29 Oct 2025, 11:01 GMT - Buyer information updated
29 Oct 2025, 11:01 GMT
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedplanningPublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Pipeline notice
29 Oct 2025, 11:01 GMT - Procedure published
29 Oct 2025, 11:01 GMT - engagement
13 Nov 2025, 23:59 GMT · scheduledPME in this case is where City Corporation, at an early stage in development of its proposals but prior to formulating any formal procurement opportunity, seeks input from the market as to what might be the most attractive way of packaging and scoping a future procurement opportunity. This exercise will provide an opportunity for City Corporation to obtain insight into how participants might approach the delivery of the service in question. It also gives useful early insight into the likely level of interest in a proposed project from that market. Invited participants will not be prejudiced by any response or failure to respond to the soft market testing or failure to attend any follow up face-to-face interviews that may be arranged. Participants must also note that a response to this notice does not guarantee an invitation to participate in this or any future procurement that City Corporation may conduct, nor that City Corporation will procure any such supply and services or accepts any proposals offered. City Corporation has developed a questionnaire (attached to the portal advert) that they would like interested parties to complete; interested participants MAY then be invited to meet with the project team to discuss in more detail the options. As stated above, the outcome of the PME exercise will inform our procurement options appraisal with recommendations. Further detailed reports will be prepared as appropriate in accordance with the City Corporation’s tender and approval procedures, and in accordance with the Public Contracts Regulations 2023. This SMT will comprise: • Submission of the SMT Questionnaire - your questionnaire must be received by the deadline. • Any individual Supplier Meetings (if applicable) will be based on the questions and responses contained within the SMT Questionnaire. The City might invite market operators who submit the SMT Questionnaires to meetings and/or workshops, the City will advise if this will be the case. Questionnaire must be returned by via the City of London Corporation Sourcing and Contracts portal https://cityoflondon.ukp.app.jaggaer.com/ by 12:00 Noon on 13 November 2025
Commercial outcome and competition
AwardsNo award published |
ContractsNo contract published |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
The Mayor and Commonalty and Citizens of the City of London
Contracting authority GB-PPON-PYQD-1693-MYXRDocuments (1)
Official links; attachments are not copied
- 29 Oct 2025, 11:01 GMT
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleNot published |