Find a TenderAwarded
Published 3 Aug 2023, 16:08 BST

Official UK procurement notice

Street Sweepings (East) · UK public procurement notice

Official notice

Authority: Dumfries and Galloway Council (Local council)

ServicesOpen procedureSME suitable
Published estimate£216,000exc. VAT11.2% below published estimate
Submissions closed 7 Sept 2023awarded 12 Oct 2023
Awarded to Oakbank Waste Management Ltd.

What is being bought

Published requirement description

Dumfries and Galloway Council is seeking to appoint a suitably licenced service provider to receive, treat, and/or dispose of street sweepings with a view to manage the waste in accordance with the waste hierarchy.

  • Recurrence: On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.

CPV: Non-hazardous refuse and waste treatment and disposal services · Refuse and waste related services · Refuse recycling services

The lotProcurement structure

single lot · no lot value published
Lot #1This Lot is seeking the provision of a suitably permitted or licensed waste reception…AwardedRenewal

This Lot is seeking the provision of a suitably permitted or licensed waste reception facility to receive Street Sweepings. The facility must be within approximately 5 miles of Dumfries MBT plant. Upon receipt of the waste the Service Provider must ensure that it is stored, transported, treated, and disposed of properly and in accordance with all applicable laws, permissions, consents, licenses, permits and the waste duty of care requirements. Treatment options offered should be as far up the waste hierarchy as possible. Street Sweepings – i.e., detritus from street sweeping operations deposited direct from the street sweeper vehicle. Deliveries of street sweepings may contain mixed waste and possibly dog faeces from litter and dog bin arisings. Also, litter and leaves etc. picked up from road gutters and pedestrian areas by the sweeper.

This Lot will be delivered by the Council in street sweeper vehicles.

PLEASE NOTE: Street sweeping is considered to be a ‘dry’ waste stream. However, street cleaning operations take place in all weather conditions and bidders should note that when raining, or during any cleaning operations when the road and pavement surfaces are wet, there will be a considerable amount of rainwater deposited at the Nominated Reception Facility when the street sweeper empties. The Nominated Reception Facility must be capable of dealing with the rainwater and be licenced to accept the street sweeping waste stream during dry and wet road conditions.

(EWC 20 03 03)

Delivery: Scotland
Extensions: The contract will operate for an initial three-year period with an option to extend for a further 12-month period.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40%
  • Price: 60%
Conditions of participation1
  • Suitability

    Bidders should hold any and all permits and licences and or, an ability to demonstrate any licence exemption, as required, including but not limited to: The Pollution Prevention and Control (Scotland) Regulations 2012; The Waste Management Licensing (Scotland) Regulations 2011 (as amended); and The Landfill (Scotland) Regulations 2003 (as amended) or the equivalent legislation in England and Wales, for all Waste Treatment facilities the bidder is offering, as issued by SEPA or their equivalent body in other jurisdictions. Details of the local Environmental Agency office that issued the licence(s) for the site or facility proposed should be provided.

    NOTE: The waste stream being tendered (‘Street Sweepings (East)’) will be delivered to the winning bidders Nominated Facility using EWC code 20 03 03. If road and pavement conditions are wet, then there will be water deposited with the street sweepings when it is emptied at the Nominated Facility. The Nominated Facility must have the appropriate authorisations needed to accept this waste stream in both dry and wet condition.

    Tenderers for all Lots must have the appropriate Pollution Prevention and Control (PPC) Permit, Waste Management Licence (WML) or relevant Waste Exemption demonstrating that their proposed initial waste destination (Service Provider’s Nominated Facility) can legally accept, store and treat etc. any waste stream bid for.

    Hold the required Waste Carrier Licences (or exemptions) in accordance with the Control of …

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.

First published
3 Aug 2023, 16:08 BST
Last source update
12 Oct 2023, 11:21 BST
Award evaluation window
7 Sept 2023 – …
Authority reference
DGCWN-0027
FTS notice number
2023/S 000-030077
Classification (CPV)
Non-hazardous refuse and waste treatment and disposal servicesRefuse and waste related servicesRefuse recycling services
Delivery area
Scotland (UKM92)
Official registry OCID
ocds-h6vhtk-03ece0 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

For details of the conditions relevant to the contract, please see the Street Sweeping (East) (ITT) Invitation to Tender and Street Sweeping (East) Specification documents in the Public contract Scotland Tender site Buyer Attachments area of ITT 51147.

Publisher note: (SC Ref:747349)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
7 Sept 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
7 Sept 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Sept 2023 → 12 Oct 2023 · 3 dates
  1. Submission deadline
    7 Sept 2023, 12:00 BST
  2. Bids opened
    7 Sept 2023, 12:00 BST
  3. Notice published
    12 Oct 2023, 11:21 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    12 Oct 2023, 11:21 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £191,8001 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 12 Oct 2023
Awarded toValueDateStatus
Oakbank Waste Management Ltd.SME£191,800 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Dumfries and Galloway Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Procurement Team, Carruthers House, Dumfries, Scotland, DG1 2HPContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dumfries Sheriff CourtReview body Dumfries

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria