Find a TenderAwarded without competition

Published 28 Feb 2023, 11:40 GMT

Official UK procurement notice

Strapping Machine Maintenance + Consumables Agreement

Authority: Post Office Limited (Public body)

GoodsAward procedure without prior publication of a call for competition

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: West Midlands (UKG31)

Awarded value£150,000published contract · exc. VAT

Awarded 31 Jan 2023no call for competition

Awarded to Southgate Global Ltd

What is being bought

Published requirement description

Post Office Limited (POL) has a requirement to count and strap bank notes for Bank of England and Scottish banks, across 3 UK centres as part of our obligations as a member of the NCS.

POL has an estate of 12 existing Automatic strapping Machines in its cash centres that require ongoing maintenance and servicing in line with OEM recommendations.

POL require the option to replace failed equipment with new ASM?s and/or seek to increase the number of machines held in the estate.

POL may also require the provision for short term equipment hire

CPV: Coin-wrapping machines

The lotProcurement structure

single lot · no lot value published

Lot #1Preliminary Market ConsultationsAwarded

Preliminary Market Consultations

There are three main players in the market that could fulfil our requirements, Siat Spa (the incumbent), Kite Packaging and Southgate Packaging (who provide the service to RM)

Procurement believe that this is a representative cohort of suppliers who will wish to bid for this opportunity .

Approach

The estimated total contract value exclusive of VAT is under the current threshold.

Procurement will seek at least three quotes from the market to ensure fair competition

In considering the procurement we have decided to include the consumable element in the tender along with the maintenance element. This procurement will be for 2 lots:

Maintenance of the existing/New Strapping Machines, including parts and new equipment supply as required.
Supply of strapping machine consumables for existing and any new equipment.

Delivery: West Midlands · ? Cash Centre - London ? Cash Centre -Birmingham ? Cash Centre -Glasgow ? Swindon Stock centre

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 28 Feb 2023, 11:40 GMT
Last source update: 28 Feb 2023, 11:40 GMT
Authority reference: AA1241
FTS notice number: 2023/S 000-005798
Classification (CPV): Coin-wrapping machines
Delivery area: West Midlands (UKG31)
Official registry OCID: ocds-h6vhtk-03acb4 Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

Preliminary Market Consultations

There are three main players in the market that could fulfil our requirements, Siat Spa (the incumbent), Kite Packaging and Southgate Packaging (who provide the service to RM)

Procurement believe that this is a representative cohort of suppliers who will wish to bid for this opportunity .

Approach

The estimated total contract value exclusive of VAT is under the current threshold.

Procurement will seek at least three quotes from the market to ensure fair competition

In considering the procurement we have decided to include the consumable element in the tender along with the maintenance element. This procurement will be for 2 lots:

Maintenance of the existing/New Strapping Machines, including parts and new equipment supply as required.
Supply of strapping machine consumables for existing and any new equipment.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £150,0001 contract exc. VAT

Bids received 2

Contracts signed 1latest 31 Jan 2023

Awarded to	Value	Date	Status
Southgate Global LtdStrapping Machine Maintenance + Consumables	£150,000 †	—	Awarded

Contracts

Strapping Machine Maintenance + Consumables · Southgate Global Ltd
Signed
31 Jan 2023
Value
£150,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic	0	—	—

Contracting authority & participating public bodies

Post Office Limited

Contracting authorityPublic bodyPostal ServicePostal Service Finsbury Dials, 20 Finsbury St, London England, London, UKZZZ, EC2Y 9AQ Contact name, email

Dispute resolution & review bodies

Post Office LimitesReview body London, Contact email

Bidders & participating suppliers

1 commercial party on the notice

Southgate Packaging LimitedAwarded supplier05910826 Sterling House, Hamlin Way, Hardwick Narrows Industrial Estate, , Kings Lynn, , South East, PE30 4NGContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.