Official UK procurement notice
Stock Management Digital Solution
Authority: New Gorbals Housing Association (Housing)
What is being bought
Published requirement descriptionNGHA require the provision of a fully digital and mobile IT system to manage its housing stock of 2700 rented homes and 1900 factored owner occupier homes. Our current systems are server based but new software can be cloud based, if assessed as the best option.
The system is required to cover aspects such as:
- holding all stock records for NGHA owned and managed stock
- holding all records of customers and applicants, and include statistical information
- holding rent accounting, arrears, income maximisation and rent predictions, anti social behaviour, allocations, estate management, void management and service charges
- logging of repairs and integrating with scheduling and workflow for inhouse operative (to include materials ordering, labour costs, invoice approval, completion times, recalls, out of hours call outs
- mobile capability and ability to deal with multiple charging rates
- billing of repairs
- financial and accounting functionality
- case management
- dynamic reporting on KPIs and MI
- Recurrence: 24 months before end date
CPV: Financial systems software development services · IT services: consulting, software development, Internet and support · Network operating system software development services · System and support services · System management software development services · Systems and technical consultancy services · Systems support services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 24 months before end date
- First published
- 24 Jan 2022, 10:05 GMT
- Last source update
- 13 Jun 2022, 13:13 BST
- Award evaluation window
- 7 Feb 2022 – …
- FTS notice number
2022/S 000-016138- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03089dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As per procurement documentation
Publisher note: (SC Ref:691132)
How it was run
Official notice- Submission deadline
- 7 Feb 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 7 Feb 2022, 12:30 GMT
Timeline
7 Feb 2022 → 13 Jun 2022 · 3 dates- Submission deadline7 Feb 2022, 12:00 GMT
- Bids opened7 Feb 2022, 12:30 GMT
- Notice published13 Jun 2022, 13:13 BST
Notice history
5 events · 4 releases on Find a Tender · since 7 Feb 2022- Deadline moved to 18 Feb 2022, 17:00 GMT7 Feb 2022, 15:15 GMT+4 days · was 14 Feb 2022, 12:00 GMT
- Status changed to active7 Feb 2022, 15:15 GMT
- Procurement method changed7 Feb 2022, 15:15 GMT
- Deadline moved to 7 Feb 2022, 12:00 GMT7 Feb 2022, 15:15 GMT-11 days · was 18 Feb 2022, 17:00 GMT
- Status changed to complete13 Jun 2022, 13:13 BST
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 7 Feb 2022 | 14 Feb 2022 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 7 Feb 2022 | 14 Feb 2022 | +7 d |
| — | DeadlineTime limit · IV.2.2 | 14 Feb 2022 | 18 Feb 2022 | +4 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 14 Feb 2022 | 18 Feb 2022 | +4 d |
Updated documentation provided
To allow for consideration of all tender requirements
Routine re-releases (4)
- 2022-01: 1 release · 24 Jan 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Designer Software LtdSME | — | — | Awarded |
Contracts
Contract 016138-2022-1 · Designer Software LtdSME
- Signed
- 1 Jun 2022
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| NGHA require the provision of a fully digital and mobile IT system to manage its… | 2bids · 2 electronic · 2 from abroad | 1 | — | £376,824 – £505,500 |
| Whole notice | — | — | — | £376,824 – £505,500 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Designer SoftwareAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria