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Find a TenderAwardedContract details notice
Published 11 Jul 2025, 14:32 BST

Official UK procurement notice

Staveley Healthy Living Centre Chiller Replacement

Official notice

Authority: Chesterfield Borough Council (Local council)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Industrial machinery (42) Delivery: UK
Published estimate£200,000≈ £171k / year · £240,000 inc. VAT · 1 value update
Submissions closed 5 Jan 2026awarded 19 Jan 2026
Awarded to Airco Refrigeration and Airconditioning Limited
Contract term 1 yr 2 moends 31 Mar 2027 · up to 31 Mar 2031 with extensions · starts 31 Jan 2026

What is being bought

Published requirement description

This project is for the replacement of a chiller system and maintenance at Staveley Healthy Living Centre.

  • The authority expects to re-tender this requirement around 31 Mar 2031, 23:59 BST.

CPV: Industrial machinery

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yr 2 moSMEVCSEPublished value£200,000
Contract period: 31 Jan 2026 – 31 Mar 2027 (1 yr 2 mo) · up to 31 Mar 2031 with extensionsValue: £200,000 exc. VAT · £240,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Extensions to be enacted at the sole discretion of the Council
42000000 Industrial machinery

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical capability, quality and social value: 70%
  • Price: 30%
Published award criteria (2)
  • Technical capability, quality and social value
  • Price
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 31 Mar 2031
First published
11 Jul 2025, 14:32 BST
Last source update
11 Feb 2026, 13:13 GMT
Award evaluation window
Submission end – 13 Jan 2026
Authority reference
DN797740
FTS notice number
2025/S 000-075225
Latest notice
Contract details notice (UK7)
Classification (CPV)
Industrial machinery
Delivery area
UK
Official registry OCID
ocds-h6vhtk-055dbf Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
5 Jan 2026, 16:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Enter your bid into the Proactis tender portal by uploading the following documents.

  • Form A - Supplier Selection Questionnaire
  • Form B - Technical capability, quality and social value questionnaire
  • Form C - Price Schedule
  • Form D - Form of Tender
  • Form E - Confidentiality - Commercially Sensitive Information
  • Form F - Non collusion and non-canvassing

procontract.due-north.com/Advert ↗

Timeline

11 Jul 2025 → 11 Feb 2026 · 9 dates
  1. Planning notice published
    11 Jul 2025, 14:32 BST
  2. Market engagement
    4 Aug 2025, 23:59 BST

    This is part of a Preliminary Market Engagement piece for the replacement of a chiller system at Staveley Healthy Living Centre. This is an invitation to participate and is intended to gather possible solutions on how to best fulfil the requirement. This preliminary market engagement will conclude on 04/08/2025.

  3. Tender notice published335 days ago
    19 Nov 2025, 13:23 GMT
  4. Submission deadline288 days ago
    5 Jan 2026, 16:00 GMT
  5. Award decision expected by280 days ago
    13 Jan 2026, 23:59 GMT
  6. Assessment summaries sent275 days ago
    19 Jan 2026
  7. Standstill ends265 days ago
    28 Jan 2026, 23:59 GMT
  8. Contract starts263 days ago
    31 Jan 2026
  9. Latest notice published251 days ago
    11 Feb 2026, 13:13 GMT

Notice history

15 events · 7 releases on Find a Tender · since 11 Jul 2025
  1. Preliminary market engagement notice published
    11 Jul 2025, 14:32 BST
    UK2
  2. Tender notice published
    19 Nov 2025, 13:23 GMT
    UK4
  3. Published value updated to £200,000
    19 Nov 2025, 13:23 GMT
    was £160,000
  4. Status changed to active
    19 Nov 2025, 13:23 GMT
  5. Procurement method changed
    19 Nov 2025, 13:23 GMT
  6. Deadline published: 17 Dec 2025, 12:00 GMT
    19 Nov 2025, 13:23 GMT
  7. Tender notice published
    19 Nov 2025, 13:27 GMT
    UK4
  8. Tender notice published
    27 Nov 2025, 10:11 GMT
    UK4
  9. Deadline moved to 22 Dec 2025, 12:00 GMT
    27 Nov 2025, 10:11 GMT
    +5 days · was 17 Dec 2025, 12:00 GMT
  10. Tender notice published
    18 Dec 2025, 13:42 GMT
    UK4
  11. Deadline moved to 5 Jan 2026, 16:00 GMT
    18 Dec 2025, 13:42 GMT
    +14 days · was 22 Dec 2025, 12:00 GMT
  12. Contract award notice published
    19 Jan 2026, 10:21 GMT
    UK6
  13. Status changed to complete
    19 Jan 2026, 10:21 GMT
  14. Contract signature expected
    29 Jan 2026, 23:59 GMT
    scheduled
  15. Contract details notice published
    11 Feb 2026, 13:13 GMT
    UK7
Routine re-releases (7)
  • 2025-11: 3 releases · 19 Nov 2025, 27 Nov 2025
  • 2025-07: 1 release · 11 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £200,0001 award exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 10 Feb 2026
Awarded toValueDateStatus
Airco Refrigeration and Airconditioning LimitedSME28 Feb 2026 – 31 Mar 2031£200,00019 Jan 2026Awarded

Contracts

  • Contract 1 · Airco Refrigeration and Airconditioning LimitedSME

    Signed
    10 Feb 2026
    Value
    £200,000
    Period
    28 Feb 2026 – 31 Mar 2031
    Status
    active
    1 agreed KPI: Response time to service queries
    • Response time to service queries, Response time to service queries (Available 24/7, 365 days a year to respond to emergency call outs. A technician will be onsite within 4 hours of a call being logged. )

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders · 5 at stage one40—

Contracting authority & participating public bodies

Chesterfield Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNXC-8159-THQW Town Hall, Rose Hill, Chesterfield, East Midlands, S40 1LPContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender