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Published 1 Jun 2023, 10:05 BST

Official UK procurement notice

AP2213 - Statutory Inspections 2023-29

Official notice

Authority: Scape Group Limited (trading as SCAPE) (Public body)

ServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50)Architecture & Engineering (71) Delivery: East Midlands (UKF)
Published estimate£250,000≈ £42k / year22.5% above published estimate
Submissions closed 6 Jul 2023awarded 8 Aug 2023
Awarded to Ashdale Engineering
Contract term 6 yrsends 31 Aug 2029 · starts 1 Sept 2023

What is being bought

Published requirement description

SCAPE on behalf of Arc Property Services Partnership Ltd (the Client), are seeking to set up a new Contract for the undertaking of inspections in line with our statutory duties, across various locations within the Nottinghamshire, Derbyshire, South Yorkshire and Leicestershire areas. The NEC4 Term Service Short Contract will be used to assist the Client in conducting the services of this Contract. Please note: No warranty is given to the Supplier by neither SCAPE or the Client as to the amount (if any) or nature of the service and/or work which may be required to be carried out by the Supplier during the Contract period and no claim for compensation either contractual or otherwise will be accepted in respect of any variation in the volume of the work.

CPV: Building surveying services · Lift-maintenance services · Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1The service comprises of the inspection of a number of pieces of equipment, including,…Awarded 6 yrsPublished value£250,000

The service comprises of the inspection of a number of pieces of equipment, including, but not limited to:

•Lifting and hoisting equipment including slings and ceiling track hoists

•Passenger and goods lifts

•Lifting beds and other furniture

The Contract will be in place for a period of 2 years, with the option to extend for 2 periods of 2 years (2 + 2 + 2 = maximum 6 years).

The £250,00.00 estimated value is the approximate maximum value of the contract over the potential 6 years of the contract, equating to around £41,000 per annum. However, as stated, no guarantee of this value is given to the Bidders.

The Procurement will be conducted under an Open Procedure, in line with the Public Contracts Regulations 2015. The process will be split into 2 parts:

Stage 1 – Selection Stage – Bidders must meet all off the necessary selection criteria and provide answers to the questions asked.

Stage 2 – Award Stage – Bidders will be evaluated on their submitted prices and answers to specific quality questions in order to achieve a price/quality score. The top scoring Bidder will be invited to enter the Contract.

Full procurement details can be found within the procurement documentation.

Please note: The Client reserve the right to establish communication with the awarded Contractor, prior to the Contract start date. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/7JH28TAEZ9 ↗

Contract period: 1 Sept 2023 – 31 Aug 2029 (6 yrs)
Delivery: East Midlands · EAST MIDLANDS (ENGLAND)
Variant bids: not allowed
50000000 Repair and maintenance services50750000 Lift-maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Jun 2023, 10:05 BST
Last source update
4 Sept 2023, 10:06 BST
Award evaluation window
6 Jul 2023 – …
Authority reference
AP2213
FTS notice number
2023/S 000-026001
Classification (CPV)
Building surveying servicesLift-maintenance servicesRepair and maintenance services
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-03d2d0 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Contract performance to be measured via Key Performance Indicators as stated in the contract documents

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: <a href="https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=806574178" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=806574178</a> GO Reference: GO-202394-PRO-23789813

How it was run

Official notice
Submission deadline
6 Jul 2023, 14:00 BST
Submission channel
{"written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
6 Jul 2023, 14:00 BST

Timeline

6 Jul 2023 → 4 Sept 2023 · 4 dates
  1. Submission deadline
    6 Jul 2023, 14:00 BST
  2. Bids opened
    6 Jul 2023, 14:00 BST
  3. Contract starts
    1 Sept 2023, 00:00 BST
  4. Notice published
    4 Sept 2023, 10:06 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Sept 2023, 10:06 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £306,1751 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 8 Aug 2023
Awarded toValueDateStatus
Ashdale EngineeringStatutory Inspections 2023-29——Awarded

Contracts

  • Statutory Inspections 2023-29 · Ashdale Engineering

    Signed
    8 Aug 2023
    Value
    £306,175
    Period
    … – 31 Aug 2029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic2——

Contracting authority & participating public bodies

Scape Group Limited (trading as SCAPE)

Contracting authorityPublic bodyBody governed by public lawSCAPE is a public sector owned supplier of framework solutions 05660357 2nd Floor, East West Building, 1 Tollhouse Hill, Nottingham, East Midlands, NG1 6BTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Institute of Chartered SurveyorsMediation body LondonContact phone
  • The High Court of JusticeReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • Ashdale Engineering UK LtdAwarded supplier06013500 82-84 Shirehampton Road, Stoke Bishop, Bristol, South West, BS9 2DRContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria