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Published 21 Nov 2025, 09:47 GMT

Official UK procurement notice

Staff Canteen Catering Provision For Suffolk Constabulary

Official notice

Authority: The Police and Crime Commissioner for Suffolk (Police & fire)

2 lotsServicesBelow threshold - open competitionBelow thresholdConcessionLight touch regimeSME suitableVCSE suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: East of England (UKH)
Concession value (operator's revenue)£1,000,000total for 2 lots · operator revenue, not the authority's budget · 1 value update
Submissions closed 3 Sept 2026
Lots 2see the lot list below
Contract term 2 yrsends 1 Feb 2029 · up to 1 Feb 2032 with extensions · starts 1 Feb 2027

What is being bought2 lots · detail below

Published requirement description

Provision for Staff Canteen Catering & Operational Feeding for Suffolk Constabulary

CPV: Canteen and catering services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,000,000 together) · same evaluation weights on every lot
Lot #1Martlesham PHQRenewal 2 yrsSMEVCSEPublished value£850,000

Carry out Canteen Catering Services for Martlesham PHQ and undertake Operational Feeding for Suffolk Constabulary

Contract period: 1 Feb 2027 – 1 Feb 2029 (2 yrs) · up to 1 Feb 2032 with extensionsValue: £850,000 exc. VAT · £1,020,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleVCSE eligible
Extensions: 1 x 24 months plus 1 x 12 month optional or 3 x 12 month optional · 1 year + 1 year + 1 year
55500000 Canteen and catering services
Lot #2Landmark HouseRenewal 2 yrsSMEVCSEPublished value£150,000

Carry out Canteen Catering Services in Landmark House

Contract period: 1 Feb 2027 – 1 Feb 2029 (2 yrs) · up to 1 Feb 2032 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
Extensions: 1 year + 1 year + 1 year
55500000 Canteen and catering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Technical: 45%
  • Presentation: 15%
  • Price: 40%
Published award criteria (3)
  • Technical: 45% made up by Technical and Social Value questions
  • Price
  • Presentation: 15% made up by a Technical Presentation
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
ConcessionLight touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 Nov 2025, 09:47 GMT
Last source update
3 Aug 2026, 12:27 BST
Authority reference
7F-2025-P050
FTS notice number
2026/S 000-073133
Latest notice
Tender notice (UK4)
Classification (CPV)
Canteen and catering services
Delivery area
East of England (UKH)
Official registry OCID
ocds-h6vhtk-05e5fe Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
3 Sept 2026, 12:00 BST
Clarification deadline
27 Aug 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

7force.force.com ↗

Timeline

21 Nov 2025 → 1 Feb 2027 · 7 dates
  1. Planning notice published335 days ago
    21 Nov 2025, 09:47 GMT
  2. Market engagement132 days ago
    12 Jun 2026, 23:59 BST

    Complete Request For Information Document.

  3. Next notice expected113 days ago
    1 Jul 2026, 23:59 BST
  4. Tender notice published80 days ago
    3 Aug 2026, 12:27 BST
  5. Clarification questions by56 days ago
    27 Aug 2026, 12:00 BST
  6. Submission deadline49 days ago
    3 Sept 2026, 12:00 BST
  7. Today
    22 Oct 2026
  8. Contract startsin 101 days
    1 Feb 2027

Notice history

11 events · 5 releases on Find a Tender · since 21 Nov 2025
  1. Preliminary market engagement notice published
    21 Nov 2025, 09:47 GMT
    UK2
  2. Preliminary market engagement notice published
    3 Dec 2025, 09:14 GMT
    UK2
  3. Planned procurement notice published
    9 Dec 2025, 14:44 GMT
    UK3
  4. Status changed to planned
    9 Dec 2025, 14:44 GMT
  5. Procurement method changed
    9 Dec 2025, 14:44 GMT
  6. Deadline published: 4 Mar 2026, 12:00 GMT
    9 Dec 2025, 14:44 GMT
  7. Preliminary market engagement notice published
    18 May 2026, 14:04 BST
    UK2
  8. Tender notice published
    3 Aug 2026, 12:27 BST
    UK4
  9. Published value updated to £1,000,000
    3 Aug 2026, 12:27 BST
    was £90,000
  10. Status changed to active
    3 Aug 2026, 12:27 BST
  11. Deadline moved to 3 Sept 2026, 12:00 BST
    3 Aug 2026, 12:27 BST
    +183 days · was 4 Mar 2026, 12:00 GMT
Published amendments (1)

Please email to [email protected]

Routine re-releases (5)
  • 2025-12: 1 release · 3 Dec 2025
  • 2025-11: 1 release · 21 Nov 2025

Contracting authority & participating public bodies

The Police and Crime Commissioner for Suffolk

Contracting authorityPublic authority - sub-central government GB-PPON: PDLT-3241-XVCD Police Headquarters, Portal Avenue, Martlesham Heath, Ipswich, East of England, IP5 3QSContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure