Official UK procurement notice
St Olave's Grammar School Catering Tender 2021
Authority: Procurement for Schools Ltd (Education)
What is being bought
Published requirement descriptionSaint Olave’s Grammar School requires services from a contracting partner that replicate its ethos of service and quality provision. As well as the expected professionalism the following key contract requirements need to be considered by the Contractors:
Price sensitivity and value for money are a key priority for students using the services. The Contractor must demonstrate their awareness of the need to continually review their pricing policy along with benchmarking with other similar Saint Olave’s Grammar Schools and local public sector establishments.
Please view the Specification for complete requirements for this tender opportunity.
CPV: Canteen and catering services · Catering services · Catering services for other enterprises or other institutions · School catering services
The lotProcurement structure
single lot · value publishedLot #1Scope and ObjectivesRenewalPublished value£299,000
Scope and Objectives
Saint Olave’s Grammar School requires services from a contracting partner that replicate its ethos of service and quality provision. As well as the expected professionalism the following key contract requirements need to be considered by the Contractors:
Price sensitivity and value for money are a key priority for students using the services. The Contractor must demonstrate their awareness of the need to continually review their pricing policy along with benchmarking with other similar Saint Olave’s Grammar Schools and local public sector establishments.
During opening hours, the duty of care to their own staff and Saint Olave’s Grammar School users must be the responsibility and under the control of the catering contractor.
Rubbish clearance, cleaning of the kitchen and front of house structure including the kitchen area floor, the clearing of tables and the cleaning up of all spillages throughout the catering areas, will be the responsibility of the catering contractor.
The Refectory area floors will be cleaned thoroughly by the catering contractor daily. The cleaning of the kitchen, serving stations and other specialist facilities will be the sole responsibility of the catering contractor; this will include all equipment, catering surfaces.
The Contractor will be asked to meet regularly with the student body by invitation to the Saint Olave’s Grammar School Council meetings. The on-site Catering manager will be asked to meet, at least monthly, with students’ representatives of the Saint Olave’s Grammar School. The Contractor will also be asked to meet regularly (monthly) with the Saint Olave’s Grammar School for a business review and update.
The Contractor must allow for the cost of an annual deep clean in their proposal submissions.
Fair-trade is very popular with students and they are very aware of the need to support sensitive issues such as Fair-trade, sustainability and recycling. Therefore, Contractors are to be proactive in these areas.
A facility to record and then charge the Saint Olave’s Grammar School for internal Hospitality menu offer.
The above considerations are not exhaustive but are key issues for contract considerations by the main service users.
Please view the complete Specification as part of the tender to learn more about the requrements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Method statement: 20%
- Meal Sampling and Catering Service Review: 10%
- Contactable References x5: 20%
- Presentation: 10%
- Price: 40%
Published award criteria (5)
- Method statement: 20
- Meal Sampling and Catering Service Review: 10
- Contactable References x5: 20
- Presentation: 10
- Price: 40
- Suitability
Site visits to sample meals
Due to location restrictions please confirm that you understand and agree that the school has the right to decline an invite to your site to sample school meals and your service if your site is located too far from Saint Olave’s Grammar School to visit. The school you submit for Saint Olave’s to visit must be within the borough of Bromely – Any school outside the borough can be rejected by Saint Olave’s to visit.
In the event that a meal sampling cannot take place due to COVID rules/risks and schools restrict access to visitors St Olave’s Grammar School will use an alternative methodology to score this stage, i.e a virtual multimedia submission.
The school has the right to reject any proposals that cannot pass this pre-qualifying criteria.
Company experience pre-qualifying criteria
In order for your company to demonstrate your catering experience for the St Olave’s Grammar School your company must have at least 2 existing grammar schools or similar sized school with a similar operation as a client which St Olave’s Grammar School can use as a reference. Your tender submission will not be evaluated if no Grammar school or similar sized school can be supplied as part of your reference submission.
Grammar, secondary and colleges will be acceptable.
The school has the right to reject any proposals that cannot pass this pre-qualifying criteria.
- Technical & professional ability
Company experience pre-qualifying criteria
In order for your company to demonstrate your catering experience for the St Olave’s Grammar School your company must have at least 2 existing grammar schools or similar sized school with a similar operation as a client which St Olave’s Grammar School can use as a reference. Your tender submission will not be evaluated if no Grammar school or similar sized school can be supplied as part of your reference submission.
Grammar, secondary and colleges will be acceptable.
The school has the right to reject any proposals that cannot pass this pre-qualifying criteria.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Mar 2021, 09:48 GMT
- Last source update
- 22 Mar 2021, 09:48 GMT
- FTS notice number
2021/S 000-005718- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029dc7Find a Tender
Publisher note: (MT Ref:222316)
How it was run
Official notice- Submission deadline
- 30 Apr 2021, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
22 Mar 2021 → 30 Apr 2021 · 3 dates- Notice published22 Mar 2021, 09:48 GMT
- Invitations to tender expected30 Apr 2021, 00:00 BST
- Submission deadline30 Apr 2021, 14:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- St Olave's Grammar SchoolReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.