Official UK procurement notice
SSRO IT Managed Service (ITMS) and DefCARS contract
Authority: Single Source Regulations Office (Central government)
What is being bought
Published requirement descriptionThis Invitation to Tender (ITT) is issued by the Single Source Regulations Office (SSRO). The SSRO is conducting this procurement exercise to appoint a suitably qualified and experienced supplier to be its Delivery Partner to provide its IT Managed Services (ITMS), and its Defence Contract Analysis and Reporting System (DefCARS) support and potentially future development of DefCARS.
ITMS
The SSRO’s ITMS is cloud based and uses the Microsoft stack. Third parties are used for management, support, and development of the IT environment. The SSRO technology and systems estate includes the SSRO Microsoft environment which is based in UK data centres. Connectivity within our office is via Wi-Fi only, provided by the Government Property Agency through the GovWifi service. The GPA also provide a network printing service, GovPrint, connecting to a Xerox printer over GovWifi.
DefCARS
The SSRO has a contract for the provision of its DefCARS, which is a secure, online system for the capture, storage and analysis of all electronic data reported by defence contractors under the Defence Reform Act 2014. DefCARS is accessed by industry, the MOD and the SSRO.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=967881259
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1Lot 1AwardedRenewalPublished value£5,166,666
- Value
- £5,166,666 exc. VAT · £6,200,000 inc. VAT
- Extensions
- This contract can be extended for two further periods of 12 months
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 1 — 70%
- Criterion 2 — 30%
Published award criteria (2)
- Criterion 1 — Quality
- Criterion 2 — Price
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Oct 2025, 19:05 BST
- Last source update
- 13 Oct 2025, 19:05 BST
- Award evaluation window
- Submission end — 3 Nov 2025, 23:59 GMT
- Authority reference
SSRO -C-134- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0561e5Find a Tender
How it was run
Official notice- Submission deadline
- 29 Aug 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice published18 Jul 2025, 10:05 BST
- Submission deadline394 days ago29 Aug 2025, 17:00 BST
- Latest notice published349 days ago13 Oct 2025, 19:05 BST
- Award decision expected by327 days ago3 Nov 2025, 23:59 GMT
- Contract starts258 days ago12 Jan 2026, 00:00 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 13 Oct 2025 | Cancelled*** THIS PROCUREMENT WAS TERMINATED WITHOUT A CONTRACT BEING AWARDED*** Following a decision made on 13 October 2025, the SSRO are discontinuing this procurement on the basis that no suitable tenders were received. |
Notice history
8 events · 3 releases on Find a Tender · since 18 Jul 2025- Procurement termination notice published13 Oct 2025, 19:05 BSTUK12
- Published value updated13 Oct 2025, 19:05 BSTwas £5,166,666
- Status changed to complete13 Oct 2025, 19:05 BST
- Procurement method changed13 Oct 2025, 19:05 BST
- Deadline withdrawn13 Oct 2025, 19:05 BST
- Buyer details updated13 Oct 2025, 19:05 BST
- Tender notice published23 Jul 2025, 12:05 BSTUK4
- Tender notice published18 Jul 2025, 10:05 BSTUK4
Published amendments (1)
Please note that the following changes have been made to this contract notice: The end date of this contract has been changed - The initial contract period is -contract start date: 12/01/2026 contract end date 11/01/2029. There is also to extent this contract by two further periods of 12 months. This would bring the the final end date to: 11/01/2031 should the SSRO choose to exercise the options t…
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender