Official UK procurement notice
SSP-FTS-60006 - Material Handling Equipment Lease, Hire and Maintenance
Authority: Velindre University NHS Trust (NHS & healthcare)
What is being bought
Published requirement descriptionNHS Wales Shared Services Partnership (NWSSP) – Procurement Services, on behalf of NWSSP - Supply Chain, Logistics and Transport (Velindre NHS Trust), are seeking a supplier for the lease, hire and maintenance of Material Handling Equipment (MHE) to support operations at the four regional Supply Chain Warehouses in Denbigh, Bridgend, Picketston and Newport (NDC).The contract will operate on an initial three (3) year term with two (2) optional one (1) year extensions. This model provides commercial flexibility while supporting long-term operational continuity and equipment lifecycle management. The scope includes the provision and servicing of MHE such as forklifts, pallet trucks, lift tables and related equipment. The contract will be awarded to a single supplier, ensuring consistency of service, standardisation across the regional network and robust business continuity for NWSSP.
- The authority expects to re-tender this requirement around 1 Nov 2030, 23:59 GMT.
CPV: Lifting and handling equipment and parts · Repair and maintenance services of machinery · Training services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,040,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- Commercial: 60%
Published award criteria (2)
- Commercial
- Technical
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Nov 2030
- First published
- 2 Oct 2025, 12:37 BST
- Last source update
- 2 Oct 2026, 09:57 BST
- Award evaluation window
- Submission end – 13 Mar 2026
- Authority reference
SSP-FTS-60006- FTS notice number
2026/S 000-010112- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a6b1Find a Tender
- Risks
Risks to the satisfactory performance of the Contract may include, but are not limited to: disruption to supply chains affecting the availability, delivery or lead times of Material Handling Equipment; changes in market conditions impacting equipment availability, pricing or manufacturer specifications; shortages of spare parts or components; and the availability or retention of suitably qualified engineers to deliver service and maintenance across multiple sites.
Additional risks may arise from changes to operational requirements, demand profiles, site configurations or working practices during the term of the Contract, as well as changes in applicable legislation, regulatory requirements, health and safety standards, or manufacturer guidance affecting the use, maintenance or compliance of equipment.
There is also a risk of operational disruption arising from equipment failure, unplanned downtime, or the need to replace or substitute equipment models due to obsolescence or withdrawal by manufacturers.
These risks will be managed through the requirements set out in the Specification and Contract, including minimum equipment standards, service response times, continuity arrangements, and contract management processes. Optional services, including training and service and maintenance of Authority-owned equipment, may be commissioned at the Authority’s discretion where required to mitigate identified risks. No minimum volumes or spend are guaranteed under the Contract.
How it was run
Official notice- Submission deadline
- 5 Mar 2026, 12:00 GMT
- Clarification deadline
- 3 Mar 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
2 Oct 2025 → 13 Oct 2026 · 10 dates- Planning notice published386 days ago2 Oct 2025, 12:37 BST
- Next notice expected325 days ago1 Dec 2025, 23:59 GMT
- Tender notice published260 days ago4 Feb 2026, 15:43 GMT
- Clarification questions by234 days ago3 Mar 2026, 12:00 GMT
- Submission deadline232 days ago5 Mar 2026, 12:00 GMT
- Award decision expected by223 days ago13 Mar 2026, 23:59 GMT
- Contract starts205 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent21 days ago2 Oct 2026, 00:00 BST
- Latest notice published21 days ago2 Oct 2026, 09:57 BST
- Standstill ends9 days ago13 Oct 2026, 23:59 BST
Notice history
7 events · 3 releases on Find a Tender · since 2 Oct 2025- Planned procurement notice published2 Oct 2025, 12:37 BSTUK3
- Tender notice published4 Feb 2026, 15:43 GMTUK4
- Status changed to active4 Feb 2026, 15:43 GMT
- Deadline moved to 5 Mar 2026, 12:00 GMT4 Feb 2026, 15:43 GMT+46 days · was 19 Jan 2026
- Contract award notice published2 Oct 2026, 09:57 BSTUK6
- Status changed to complete2 Oct 2026, 09:57 BST
- Contract signature expected14 Oct 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Toyota Material Handling UK Limited14 Oct 2026 – 13 Oct 2029 · up to 13 Oct 2031Extensions: The contract may be extended by up to two optional periods of 12 months each, at the Trust’s sole discretion. Any extension will be subject to the Supplier’s satisfactory performance and the Trust’s ongoing requirements. | £1,040,000 | 1 Oct 2026standstill to 13 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Toyota Material Handling UK LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Invitation to Tender Document
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender