SPS 2197A - Greenwich Schools Food and Catering Services Framework Agreement

The catering service to the majority of Primary and Nursery schools within The Royal Borough of Greenwich has historically been provided in–house either directly through the Council or over the last 9 years via the Council’s own company Greenwich Service Plus GSPlus Ltd. In February 2019 as part of a review of the Company’s operations, the decision was made that GS Plus would withdraw from providing catering and cleaning services to Greenwich schools.

As a consequence, a number of LEA maintained and voluntary schools have formed a partnership procurement group called Greenwich Community Schools Community Interest Company (CIC) for the direct purpose of seeking a new provider for all catering services that are currently provided to their schools. The partnership is actively seeking to build on their existing successful meal service and form collaborative links with other schools to enhance the school dining experience, via offering a framework agreement. It is the Schools expectation that the new contractor shall provide a range of nutritious, good quality, wholesome food which is attractively presented. In addition, all meals must comply with the current held food for life served here standards with Silver being the minimum standard level as well as complying with the mandatory Government School Food Standards 2014 (as amended). Some schools will require gold food for life served

here standard and both prices need to be submitted and each individual school will select which standard they require. Menus should offer variety, reflect growth in healthy eating habits and trends and form a basis for meals that are popular as well as comply with the new pending Ofsted inspection framework for school catering. The contract will be let as a framework agreement so that other Local Education Authority schools within the Borough can choose to opt into the framework at any given point within the 4-year framework contract period. The framework allows for the call-down Contract to be 5 years plus 2, however a limitation has been put in place

so that all call-down contracts will have an end date that is co-terminus which will be 5 years plus 2 from the date the first schools call-down from the contract.

The framework terms and conditions of contract that have been published alongside this notice in the Invitation to tender (ITT) pack are subject to change before the ITT stage of this process commences. The evaluation criteria will be based on the Most economically advantageous tender (MEAT). Additional information: Price is not the only award criterion and all criteria are stated only in the procurement documents.

This procurement will be managed electronically via the RBG Proactis Procontract e-tendering suite. To participate in the procurement, participants shall first be registered on the e-tendering suite. If bidders have not yet registered on the e-tendering suite, this can be done online at https://

royalgreenwich.proactishosting.com/ by following the link procontract.duenorth.com/register ↗.

Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a sufficient amount of time to register. Full instructions can be found at supplierhelp.due-north.com ↗

Once you have registered on the e-Tendering Suite, a registered user can express an interest for a specific procurement. This is done by looking at the opportunities sections. The registered user will receive a notification email to alert them once this has been done.

As a user of the e-Tendering Suite you will have access to proactis e-portal email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note, it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. For technical assistance on use of the e-Sourcing Suite please contact Proactis Helpdesk Freephone: 03450103503

The catering service to the Schools named within this lot 2 have historically been provided in–house either directly through the council or over the last 9 years via the Council’s own company GSPlus Ltd. In February 2019 as part of a review of the Company’s operations, the decision was made that GS Plus would withdraw from providing catering and cleaning services to Greenwich schools. As a consequence, a number of LEA maintained, and voluntary schools have formed a partnership procurement group, around the Greenwich Community Schools Community Interest Company (CIC) for the direct purpose of seeking a new provider for all catering services that are currently provided to their schools. The partnership is actively seeking to build on their existing successful meal service and form collaborative links with other schools to enhance the school dining experience, via offering a framework agreement. It is the partnership’s expectation that the new contractor shall provide a range of nutritious, good quality,

wholesome food that is attractively presented and compliant as a minimum with the mandatory Government School Food Standards 2014 (as amended). Menus should offer variety, reflect growth in healthy eating habits/ trends and form a basis for meals that are nutritious and popular as well as comply with the new pending Ofsted inspection framework for school catering.

The contract will be let as a framework agreement so that other Local Education Authority schools within the Borough can choose to opt into the framework at any given point within the 4-year framework contract period. The framework allows for the call-down contract to be 5 years plus 2, however a limitation has been put in place so that all call-down contracts will have an end date that is co-terminus which will be 5 years plus 2 from the date the first schools call-down from the contract. The framework terms and conditions of contract that have been published alongside this notice in the Invitation to tender (ITT) pack are subject to change before the ITT stage of this process commences. The evaluation criteria will be based on the Most economically advantageous tender (MEAT). Additional information: Price is not the only award criterion and all criteria are stated only in the procurement documents.

This procurement will be managed electronically via the RBG Proactis Procontract e-tendering suite. To participate in the procurement, participants shall first be registered on the e-tendering suite. If bidders have not yet registered on the e-tendering suite, this can be done online at https://

royalgreenwich.proactishosting.com/ by following the link procontract.due-north.com/register ↗. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a sufficient amount of time to register. Full instructions can be found at supplierhelp.due-north.com ↗ Once you have registered on the e-Tendering Suite, a registered user can express an interest for a specific procurement. This is done by looking at the opportunities sections. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Tendering Suite you will have access to proactis e-portal email messaging service which

facilitates all messages sent to you and from you in relation to any specific RFX event. Please note, it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. For technical assistance on use of the e-Sourcing Suite please contact Proactis Helpdesk Freephone: 03450103503