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Published 10 Jan 2025, 19:05 GMT

Official UK procurement notice

Sprinkler System Servicing & Fire Alarm Testing

Official notice

Authority: Gentoo Group Limited (Public body)·Consortium: 2 public authorities

Dynamic market3 lotsServicesRestricted procedure
Sectors: Construction & Civil Engineering (45)Administration, defence and social security services (75) Delivery: UKNorth East (UKC2)
Dynamic market estimate£75,000,000total for 3 lots · market-wide estimate, not attributable revenue
Submission deadline 31 May 202912:00 BST · 953d 8h left
Lots 3see the lot list below
Market period Ends 31 May 2029extension options published

What is being bought3 lots · detail below

Published requirement description

Sprinkler System Servicing & Fire Alarm Testing

Gentoo Group Limited (GGL), have conducted a further competition under the Procurement Assist (PA) Fire Prevention Works (ref PA CI 04) Dynamic Purchasing System (DPS) for the creation and implementation of new Sprinkler System Servicing (including repairs and maintenance) and Fire Alarm and Aspirating System Testing (on an ad hoc basis) contract.

CPV: Fire-alarm system installation work · Fire-prevention services · Installation services of fire protection equipment

How this dynamic market works

From the published notice
Type
Dynamic market (open)
Bids received
2 bids received · 2 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · all with a published value

Every one of these 2 lots carries the same published figure, £20,000,000: it is the dynamic market's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Sprinkler System Service and InstallationsCancelledRenewal UK, North Eastceiling above

Sprinkler System Servicing and Fire Alarm Testing.

Procured in partnership with Procure Assist.

Leasehold consultation undertaken

Contract period: … – 31 May 2029
Delivery: UK, North East · The properties are predominately located in 5 geographical management areas in the City of Sunderland, Houghton/Hetton and Washington.
Extensions: 2 x 12 month extension · Procurement Assist are extending the active period of the DPS to 31 May 2029. The DPS will be reviewed on an annual basis for amendment, further extension, termination or to re-procure.Second stage: 1–100 candidates invited to tenderVariant bids: not allowed
45312100 Fire-alarm system installation work
Lot #2Fire Alarm System Service and InstallationsRenewal UKceiling above

Including, but not limited to:

•Servicing of existing fire alarm system to ensure it meets current legislation.

•Removal of existing fire alarm system

•Design of new fire alarm system ensuring it is fit for purpose

•Installation of new fire alarm system

Contract period: … – 31 May 2029
Delivery: UK · UNITED KINGDOM
Extensions: Procurement Assist are extending the active period of the DPS to 31 May 2029. The DPS will be reviewed on an annual basis for amendment, further extension, termination or to re-procure.Second stage: 1–100 candidates invited to tenderVariant bids: not allowed
51700000 Installation services of fire protection equipment
Lot #3Fire Prevention Works (From FRA Assessments)Renewal UKPublished value£35,000,000

Including, but not limited to:

•Deliver remedial works from FRA Assessment work carried out already by the Client to ensure the Client meets all current regulations (as at the time). This may include enhancement of signage, installation of intumescent strips, application of fire retardant wall coverings, lighting replacement and correct fire compartmentation (in void spaces and corridors).

Contract period: … – 31 May 2029
Delivery: UK · UNITED KINGDOM
Extensions: Procurement Assist are extending the active period of the DPS to 31 May 2029. The DPS will be reviewed on an annual basis for amendment, further extension, termination or to re-procure.Second stage: 1–100 candidates invited to tenderVariant bids: not allowed
51700000 Installation services of fire protection equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 35%Social value: 10%
Published award criteria (3)
  • Quality: 55
  • Social Value: 10
  • Price: 35
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
  • “Sprinkler System Servicing & Fire Alarm Testing” is a dynamic market: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use this agreement
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
10 Jan 2025, 19:05 GMT
Last source update
10 Sept 2025, 14:53 BST
Authority reference
691
FTS notice number
2025/S 000-055449
Classification (CPV)
Fire-alarm system installation workFire-prevention servicesInstallation services of fire protection equipment
Delivery area
UKNorth East (UKC2)
Official registry OCID
ocds-h6vhtk-04cf57 Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Bolton:-Fire-alarm-system-installation-work./7FMH5K5RJH To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/7FMH5K5RJH GO Reference: GO-2025110-PRO-29099058

How it was run

Official notice
Admission period ends
31 May 2029, 12:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

10 Sept 2025 → 1 Jun 2029 · 3 dates
  1. Notice published
    10 Sept 2025, 14:53 BST
  2. Today
    21 Oct 2026
  3. Admission / appointment period endsperiod end, not a bid countdown
    31 May 2029, 12:00 BST
  4. Invitations to tender expected
    1 Jun 2029, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 10 Sept 2025
  1. Status changed to complete
    10 Sept 2025, 14:53 BST
  2. Buyer details updated
    10 Sept 2025, 14:53 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 2
Contracts signed 2latest 18 Aug 2025

2 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £350,000, the dynamic market's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Sprinkler System Servicing & Fire Alarm Testing

    Signed
    18 Aug 2025
    Value
    ceiling above
    Period
    … – 31 May 2029
    Status
    active

  • Sprinkler System Servicing & Fire Alarm Testing

    Signed
    18 Aug 2025
    Value
    ceiling above
    Period
    … – 31 May 2029
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Sprinkler System Service and Installations2bids · 2 electronic0——

Contracting authority & participating public bodies

2 public bodies on the notice

Gentoo Group

Contracting authorityPublic bodyRegistered CharityHousing and community amenities Emperor House, 2 Emperor Way, Sunderland, North East, SR3 3XRContact name, email

Consortium members and other public bodies

Dispute resolution & review bodies

  • The High CourtReview bodyReview contact point London
  • The High CourtsReview body London

Suppliers admitted to the dynamic market

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria