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Published 19 Jan 2023, 17:43 GMT

Official UK procurement notice

Framework for the Provision of Vehicle Hire

Official notice

Authority: Kirklees Council (Local council)·Consortium: 2 public authorities

Framework agreementServicesOpen procedureSME suitable
Sectors: Transport Equipment & Vehicles (34)Transport & Passenger Services (60) Delivery: Yorkshire & Humber (UKE)
Framework ceiling (notional)£8,800,000framework ceiling, not attributable revenue
Submissions closed 21 Feb 2023awarded 5 Apr 2023

What is being bought

Published requirement description

The Council of the Borough of Kirklees (the "Council") is conducting this procurement process using the open procedure in accordance with the Public Contracts Regulations 2015 ("PCR"). The procurement documentation has been made available following the publication of the Contract Notice on the UK e-notification service. Tenders were invited by the Council from Suppliers with relevant experience and ability to demonstrate sufficient capacity for the provision of various Vehicle Hire to any location within the administrative area of Kirklees Council (the "Services"). The Council wish to form a Framework of approved Suppliers for the hire of various vehicles to cover locations within the Council's remit. The scope of the Services will form the basis for standard day to day "spot hire" and long-term hires depending on the Council's requirements.

CPV: Motor vehicles · Transport services (excl. Waste transport)

How this framework works

From the published notice
Bids received
18 bids received · 19 suppliers appointed

The lotProcurement structure

single lot · no lot value published
Lot #1Invitations to Tender will be advertised and managed through the regional procurement…AwardedRenewal

Invitations to Tender will be advertised and managed through the regional procurement portal (yortender.eu-supply.com/login.asp ↗).

Interested economic operators for the service must express their interest in this opportunity via YORtender, by downloading the documentation and submitting their full tender response by the deadline detailed at Section lV.2.2 of the Contract Notice. Bidders should submit their Tender Submission Document and Pricing Schedule together by the deadline for initial tenders.

Bidders who fail to satisfy the minimum requirements stipulated in the SQ will be eliminated from the process and will not be subject to further evaluation.

Tenders are invited by the Council from Suppliers with relevant experience and ability to demonstrate sufficient capacity for the provision of various Vehicle Hire to any location within the administrative area of Kirklees Council. The Council wish to form a Framework of approved Suppliers for the hire of various vehicles to cover locations within the Council's remit.

The scope of the Services will form the basis for standard day to day "spot hire" and long-term hires depending on the Council's requirements.

The estimated value of the framework Services to be awarded is currently approximately £2.2m per annum, equating to £8.8m over the four (4) year Framework term. Please note, that these are current spend estimate figures. The Council's Transport Services Team are reviewing all hire vehicles within the Council with the view to reducing the number of vehicles they have on hire.

Delivery: Yorkshire & Humber
Extensions: Contract Period: 01/04/2023 - 31-03-2026 with the option to extend for a further 12 month, until 31/03/2027Variant bids: not allowed
34100000 Motor vehicles

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
Conditions of participation1
  • Suitability

    In accordance with Regulations 57, 58 and 60 of the Public Contracts Regulations 2015,

    applicants will be assessed in accordance with the Public Contract Regulations 2015, on the

    basis of information provided in response to the Selection Questionnaire.

What this means for your bid
  • “Framework for the Provision of Vehicle Hire” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
19 Jan 2023, 17:43 GMT
Last source update
16 May 2023, 14:38 BST
Award evaluation window
21 Feb 2023 – …
Authority reference
KMCTS-018
FTS notice number
2023/S 000-013932
Classification (CPV)
Motor vehiclesTransport services (excl. Waste transport)
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-039915 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a

framework agreement), Regulation 87 (Standstill periods) and Chapter 6 (Applications to

Court) of the Public Contract Regulations 2015 (SI 2015/102), the contracting authority will

incorporate a minimum ten (10) calendar day standstill period at the point that information

on the award of the Contract is communicated to economic operators.

This period allows any unsuccessful economic operator(s) to seek further debriefing from

the contracting authority before the award (or non-award) of the Contract. Such additional

information can be requested from the address at Sections I.1 and I.3 of this Notice above.

If an appeal regarding the award (or non-award) of the Contract is not successfully resolved,

then the Regulations provide for aggrieved parties who have been harmed or are at risk of

harm by a breach of the rules to take action in the High Court (England, Wales and Northern

Ireland). Any such action must be started within thirty (30) days beginning with the date

when the aggrieved party first knew or sought to have grounds for starting the proceedings

had arisen. The Court may extend the time limited for starting proceedings where the Court

considers that there is a good reason for doing so, but not so as to permit proceedings to be

started more than three (3) months after that date. Where the Contract has not been

awarded, the Court may order the setting aside of the award decision or order the

contracting authority to amend any document and may award damages. If however the

Contract has been awarded, the Court may only award damages or, where the Contract

award procedures have not been followed correctly, declare the Contract to be ineffective.

Publisher note: i) To express an interest in this procurement please register at: -https://yortender.eu-supply.com/login.asp?B=YORTENDER ii) Expressions of interest must be submitted from the candidates' registered office address by the deadline set out in IV2.2. above and in accordance with the instructions set out in the Selection Questionnaire. iii) The procurement timetable set out in the Procurement Documents is indicative only and Kirklees Council reserves the right to change and/or amend it at their sole discretion. iv) The estimates given in Section II.1.5 and II.2.5 of this Notice are strictly estimated values only. v) Furthermore, please note that estimates given in Section II.1.5 and II.2.5 of this Notice are based on third party estimates and the principal contracting authority gives no warranty as to the accuracy to said data. vi) Right to Cancel - Kirklees Council reserves the right to discontinue the procurement process at any time, which shall include the right not to award a contract and does not bind itself to accept the lowest tender, or any tender received, and reserve the right to award the contract in part, or to call for new tenders should it consider this necessary.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
21 Feb 2023, 13:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
21 Feb 2023, 13:30 GMT
Detailed submission instructions & authority contactsFrom official release

yortender.eu-supply.com/login.asp ↗

Timeline

21 Feb 2023 → 16 May 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    21 Feb 2023, 13:00 GMT
  2. Bids opened
    21 Feb 2023, 13:30 GMT
  3. Notice published
    16 May 2023, 14:38 BST

Notice history

5 events · 3 releases on Find a Tender · since 6 Apr 2023
  1. Status changed to complete
    6 Apr 2023, 10:30 BST
  2. Procurement method changed
    6 Apr 2023, 10:30 BST
  3. Buyer details updated
    6 Apr 2023, 10:30 BST
  4. Procurement method changed
    16 May 2023, 14:38 BST
  5. Buyer details updated
    16 May 2023, 14:38 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 19admitted to the panel · see the list ↓
Bids received 181 from SMEs
Contracts signed 19latest 5 Apr 2023

19 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 18 of these contracts carry the same published figure, £8,800,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 010095-2023-1

    Signed
    5 Apr 2023
    Value
    £82,101
    Status
    active

  • Contract 013932-2023-1

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-10

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-11

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-12

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-13

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-14

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-15

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-16

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-17

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-18

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-2

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-3

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-4

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-5

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-6

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-7

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-8

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

  • Contract 013932-2023-9

    Signed
    17 Mar 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
18bids · 1 electronic1——

Contracting authority & participating public bodies

2 public bodies on the notice

Kirklees Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Vine Street, HUDDERSFIELD, Yorkshire & Humber, HD16NTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • BodyReview body Bucks
  • High Court of England and WalesReview body London

Framework contractors & participating bidders

19 commercial parties on the notice
Show 9 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria