Find a TenderAwardedContract award notice

Published 3 Sept 2025, 14:33 BST

Official UK procurement notice

Spennymoor Town Council: Provision of IT and Telephony Services

Authority: Spennymoor Town Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitable

Sectors: Radio, television, communication, telecommunication and related equipment (32)IT Services & Software (72) Delivery: North East (UKC)

Published estimate£141,375≈ £47k / year · £170,000 inc. VAT

Submissions closed 30 Sept 2025awarded 11 Nov 2025

Awarded to Atom Technology Solutions Ltd2 awards

Contract term 3 yrsends 30 Nov 2028 · up to 30 Nov 2030 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

The Town Council is seeking to appoint a partner to provide IT and telephony services and associated support to our main offices at Spennymoor Town Hall and any other relevant council facilities

CPV: Computer network services · Computer support and consultancy services · Computer-related services · Helpdesk and support services · Information technology services · Internet services · Telecommunications equipment and supplies · Telephone network equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£141,375

Contract period: 1 Dec 2025 – 30 Nov 2028 (3 yrs) · up to 30 Nov 2030 with extensionsValue: £141,375 exc. VAT · £170,000 inc. VAT

Delivery: North EastEligibility: SME eligible

Extensions: Potential for additional expenditure on IT hardware and software e.g. new laptops, additional users on MS365, additional software, etc · 3yr contract + potential 2yr extension on satisfactory delivery

32429000 Telephone network equipment 32500000 Telecommunications equipment and supplies 72222300 Information technology services 72253000 Helpdesk and support services 72400000 Internet services 72500000 Computer-related services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Quality: 60% Quality of helpdesk and onsite support services 20% Support offered in moving to modern ways of working including migration from physical server to cloud based storage and working 30% Quality of case studies provided of services delivered to similar organisations/clients 10% Cost: 40%

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 3 Sept 2025, 14:33 BST
Last source update: 4 Sept 2026, 14:28 BST
FTS notice number: 2025/S 000-053581
Latest notice: Contract award notice (UK6)
Classification (CPV): Computer network servicesComputer support and consultancy servicesComputer-related servicesHelpdesk and support servicesInformation technology servicesInternet servicesTelecommunications equipment and suppliesTelephone network equipment
Delivery area: North East (UKC)
Official registry OCID: ocds-h6vhtk-059345 Find a Tender

Contract terms

Reserved participation area: K02000001

How it was run

Official notice

Submission deadline: 30 Sept 2025, 17:00 BST
Clarification deadline: 24 Sept 2025, 17:00 BST
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

[email protected]

www.spennymoor-tc.gov.uk ↗

Timeline

3 Sept 2025 → 4 Sept 2026 · 5 dates

Tender notice published
3 Sept 2025, 14:33 BST
Clarification questions by395 days ago
24 Sept 2025, 17:00 BST
Submission deadline389 days ago
30 Sept 2025, 17:00 BST
Contract starts327 days ago
1 Dec 2025
Latest notice published50 days ago
4 Sept 2026, 14:28 BST

Notice history

6 events · 3 releases on Find a Tender · since 3 Sept 2025

Tender notice published
3 Sept 2025, 14:33 BST
UK4
Tender notice published
25 Sept 2025, 09:52 BST
UK4
Tender notice published
25 Sept 2025, 10:43 BST
UK4
Contract details notice published
4 Sept 2026, 14:16 BST
UK7
Contract award notice published
4 Sept 2026, 14:28 BST
UK6
Contract signature expected
4 Sept 2026, 23:59 BST
scheduled

Published amendments (1)

Responses to clarification questions uploaded 25/09/2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £55,1401 award exc. VAT · 1 repeated publication of the same award counted once

Bids received 2220 from SMEs

Contracts signed 1latest 15 Oct 2025

Awarded to	Value	Date	Status
Atom Technology Solutions LtdSME4 Sept 2026 – 30 Nov 2028 · up to 30 Nov 2031Extensions: 3yr contract + potential 2yr extension on satisfactory delivery · Options: The right to additional purchases while the contract is valid. The right to additional purchases while the contract is valid. Potential for additional expenditure on IT hardware and software e.g. new laptops, additional users on MS365, additional software, etc	£55,140	11 Nov 2025	Awarded
Atom Technology Solutions LtdSME	£55,140 †same award published again · counted once	—	Awarded

Contracts

Contract 1 · Atom Technology Solutions LtdSME
Signed
15 Oct 2025
Value
£55,140
Period
15 Oct 2025 – 14 Oct 2028 · up to 14 Oct 2031 with extensions
Status
active
Extensions
3yr contract + potential 2yr extension on satisfactory delivery
Options
The right to additional purchases while the contract is valid. Potential for additional expenditure on IT hardware and software e.g. new laptops, additional users on MS365, additional software, etc

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
22final-stage tenders · 23 at stage one	20	0	—

Contracting authority & participating public bodies

Spennymoor Town Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLHW-8896-XTTX Town Hall, Spennymoor, North East, DL16 6DGContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Atom Technology Solutions LtdAwarded supplierGB-COH: 13637305 1st Floor, East Suite St Ann's Quay, 122 Quayside, Newcastle, North East, NE1 3BDContact email

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsPDFResponses to clarification questions submitted by potential bidders as at 25/09/2025
Bidding documents and specifications tenderBidding documents and specificationsPDFAggregated responses to all clarification questions submitted by potential bidders
Bidding documents and specifications tenderBidding documents and specificationsDOCXWord version of IT & Telephony ITQ document

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender4 Sept 2026, 14:28 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender4 Sept 2026, 14:16 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender25 Sept 2025, 10:43 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender25 Sept 2025, 09:52 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender3 Sept 2025, 14:33 BST