Official UK procurement notice
Speciality Coffee, Ancillaries, Associated Products and Equipment 4553683
Authority: Regional Business Services Organisation Procurement and Logistics Service·Consortium: 7 public authorities
What is being bought5 lots · detail below
Published requirement descriptionSpeciality Coffee, Ancillaries, Associated Products and Equipment
CPV: Beverages, tobacco and related products · Cleaning products · Coffee · Coffee beans · Decaffeinated coffee · Drinking chocolate · Electric coffee makers · Filter paper · Food, beverages, tobacco and related products · Sugar syrups
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£4,702,575 together) · a supplier may bid for at most 5 of themLot #1Belfast HSC TrustAwardedRenewalPublished value£843,450
Speciality Coffee, Ancillaries, Associated Products and Equipment. Additional information: The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or in the descriptive documents. The estimated value as per contract notice 2025/S 000-005976 excluding VAT was a range between 562 300.00 GBP – 843 450.00 GBP. The total value includes the options of extending for any period up to and including 24 months.
Lot #2Northern HSC TrustAwardedRenewalPublished value£672,300
Speciality Coffee, Ancillaries, Associated Products and Equipment. Additional information: The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or in the descriptive documents. The estimated value as per contract notice 2025/S 000-005976 excluding VAT was a range between 448 200.00 GBP – 672 300.00 GBP. The total value includes the options of extending for any period up to and including 24 months.
Lot #3Southern HSC TrustAwardedRenewalPublished value£1,516,500
Speciality Coffee, Ancillaries, Associated Products and Equipment. Additional information: The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or in the descriptive documents. The estimated value as per contract notice 2025/S 000-005976 excluding VAT was a range between 1 011 000.00 GBP – 1 516 500.00 GBP. The total value includes the options of extending for any period up to and including 24 months.
Lot #4Southern Eastern HSC TrustAwardedRenewalPublished value£689,250
Speciality Coffee, Ancillaries, Associated Products and Equipment. Additional information: The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or in the descriptive documents. The estimated value as per contract notice 2025/S 000-005976 excluding VAT was a range between 459 500.00 GBP – 689 250.00 GBP. The total value includes the options of extending for any period up to and including 24 months.
Lot #5Western HSC TrustAwardedRenewalPublished value£981,075
Speciality Coffee, Ancillaries, Associated Products and Equipment. Additional information: The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or in the descriptive documents. The estimated value as per contract notice 2025/S 000-005976 excluding VAT was a range between 654 050.00 GBP – 981 075.00 GBP. The total value includes the options of extending for any period up to and including 24 months.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Oct 2023, 16:52 BST
- Last source update
- 11 Aug 2025, 15:03 BST
- Award evaluation window
- 7 Apr 2025 – …
- FTS notice number
2025/S 000-047697- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04079cFind a Tender
Publisher note: In section I.2, it is stated that this procurement is a joint procedure and contract award is by a Central Purchasing Body. This contract is not a joint contract, it is a Central Purchasing Body Contract operated by BSO PaLS on behalf of the participants listed in section I.1. Compliance with all elements of the specifications and all requirements as listed in the tender documentation has been demonstrated. The estimated value as per the contract notice 2025/S 000-005976 excluding VAT was a range between 3 135 050.00 GBP - 4 702 575.00 GBP. The total includes the options of extending for any period up to and including 24 months.
How it was run
Official notice- Submission deadline
- 7 Apr 2025, 15:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 7 Apr 2025, 15:30 BST
Timeline
6 Nov 2023 → 11 Aug 2025 · 5 dates- Next notice expected6 Nov 2023
- Submission deadline7 Apr 2025, 15:00 BST
- Bids opened7 Apr 2025, 15:30 BST
- Bids must remain valid until6 Jul 2025, 23:59 BST
- Notice published11 Aug 2025, 15:03 BST
Notice history
6 events · 3 releases on Find a Tender · since 19 Feb 2025- Published value published: £4,702,57519 Feb 2025, 16:30 GMT
- Status changed to active19 Feb 2025, 16:30 GMT
- Procurement method changed19 Feb 2025, 16:30 GMT
- Deadline published: 7 Apr 2025, 15:00 BST19 Feb 2025, 16:30 GMT
- Status changed to complete11 Aug 2025, 15:03 BST
- Buyer details updated11 Aug 2025, 15:03 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Belfast HSC Trust1 award | |||
| BAILIES COFFEE CO. LTDSME | £971,925 † | — | Awarded |
| Lot 2 · Northern HSC Trust1 award | |||
| Johnson Brothers Belfast LtdSME | £765,136 † | — | Awarded |
| Lot 3 · Southern HSC Trust1 award | |||
| Johnson Brothers Belfast LtdSME | £916,200 † | — | Awarded |
| Lot 4 · Southern Eastern HSC Trust1 award | |||
| BAILIES COFFEE CO. LTDSME | £744,043 † | — | Awarded |
| Lot 5 · Western HSC Trust1 award | |||
| BAILIES COFFEE CO. LTDSME | £959,512 † | — | Awarded |
Contracts
Lot 1 - Belfast HSC Trust · BAILIES COFFEE CO. LTDSME
- Signed
- 15 Jul 2025
- Value
- £971,925
- Status
- active
Lot 2 - Northern HSC Trust · Johnson Brothers Belfast LtdSME
- Signed
- 15 Jul 2025
- Value
- £765,136
- Status
- active
Lot 3 - Southern HSC Trust · Johnson Brothers Belfast LtdSME
- Signed
- 15 Jul 2025
- Value
- £916,200
- Status
- active
Lot 4 - Southern Eastern HSC Trust · BAILIES COFFEE CO. LTDSME
- Signed
- 15 Jul 2025
- Value
- £744,043
- Status
- active
Lot 5 - Western HSC Trust · BAILIES COFFEE CO. LTDSME
- Signed
- 15 Jul 2025
- Value
- £959,512
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Belfast HSC Trust | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 2 · Northern HSC Trust | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 3 · Southern HSC Trust | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 4 · Southern Eastern HSC Trust | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 5 · Western HSC Trust | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
7 public bodies on the noticeConsortium members and other public bodies
- Belfast Health and Social Care TrustContracting authority
- Northern Health and Social Care TrustContracting authority
- Procurement and Logistics ServiceContracting authorityBody governed by public lawHealth
- South Eastern Health and Social Care TrustContracting authority
- Southern Health and Social Care TrustContracting authority
- Western Health and Social Care TrustContracting authority
Dispute resolution & review bodies
- Business Services OrganisationReview body
Bidders & participating suppliers
2 commercial parties on the notice- BAILIES COFFEE CO. LTDAwarded supplier
- Johnson Brothers Belfast LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria