Official UK procurement notice
Specialist Paper and Wide Format Material
Authority: The City of Edinburgh Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionFramework agreement for Specialist Paper and Wide Format Material
CPV: Art and craft paper · Carbon paper, self-copy paper, paper duplicator stencils and carbonless paper · Photocopier paper · Photocopier paper and xerographic paper · Printing paper · Transparent or translucent paper
How this framework works
From the published notice- Places
- up to 5 suppliers · 3 bids on the busiest of 2 lots (0.6 per place) · 3 appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · a supplier may bid for at most 2 of them · same evaluation weights on every lotLot #1Specialist PaperAwarded
The City of Edinburgh Council intends to award a Framework Agreement of a maximum of five suppliers per Lot for the purpose of Specialist Paper and Wide Format Material within a Print Services Department.
It is expected that this Framework will be for a period of four years.
Lot #2Wide Format MaterialsAwarded
The City of Edinburgh Council intends to award a Framework Agreement of a maximum of five suppliers per Lot for the purpose of Specialist Paper and Wide Format Material within a Print Services Department.
It is expected that this Framework will be for a period of four years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- DELIVERY OF THE FRAMEWORK: 25
- DELIVERY TEAM: 15
- CONTRACT MANAGEMENT AND KPIS: 15
- QUALITY ASSURANCE: 10
- COMMUNITY BENEFITS: 10
- FAIR WORK PRACTICES: 5
- BUSINESS CONTINIUTY: 5
- price: 70
- THE ENVIRONMENT AND SUSTAINABILITY: 15
Published award criteria (9)
- DELIVERY OF THE FRAMEWORK: 25
- DELIVERY TEAM: 15
- CONTRACT MANAGEMENT AND KPIS: 15
- THE ENVIRONMENT AND SUSTAINABILITY: 15
- QUALITY ASSURANCE: 10
- COMMUNITY BENEFITS: 10
- FAIR WORK PRACTICES: 5
- BUSINESS CONTINIUTY: 5
- Price: 70
- Price carries 70 of 170 points: a 10% discount moves about 7 points. Quality carries 85 of 170: the paper moves it further than the discount.
- “Specialist Paper and Wide Format Material” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Sept 2022, 15:57 BST
- Last source update
- 22 Feb 2024, 12:22 GMT
- Award evaluation window
- 4 Dec 2023 – …
- Authority reference
CT1205- FTS notice number
2024/S 000-005800- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037208Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: A mandatory requirement that Organisations with more than 5 employees have in place a H&S Policy. Where a Bidder does not have an H&S Policy and is required to do so, the Council may exclude the Bidder from the competition. A mandatory requirement that Tendering Organisations are asked to confirm that they will pay staff directly involved in the delivery of the framework agreement, and/or any subsequent call off contract, at least the real Living Wage. Where a Bidder does not pay the Living Wage the Council will exclude the Bidder from the competition. A mandatory requirement that Tendering Organisations are asked to confirm that they will include the standard clause for Prompt Payment in all contracts at all stages of the supply chain within 30 days. Your Organisation must actively monitor payment performance and provide evidence and reports to the contracting authority on a regular basis. Where a Bidder fails to answer "Yes or N/A" the Council will exclude the Bidder from the competition. A mandatory requirement that Tendering Organisations are asked to confirm that they will provide evidence in relation to climate change emergency and how they will respond. Organisations must submit a completed copy of “Schedule 11 Climate Change Plan”. Where a Tenderer’s response is less than acceptable, the Council may exclude the Tenderer from the competition. Bidders must complete the SPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement. (SC Ref:758662)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 4 Dec 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 4 Dec 2023, 12:00 GMT
Timeline
10 Oct 2022 → 22 Feb 2024 · 4 dates- Next notice expected10 Oct 2022, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown4 Dec 2023, 12:00 GMT
- Bids opened4 Dec 2023, 12:00 GMT
- Notice published22 Feb 2024, 12:22 GMT
Notice history
5 events · 3 releases on Find a Tender · since 2 Nov 2023- Published value published: £400,0002 Nov 2023, 15:10 GMT
- Status changed to active2 Nov 2023, 15:10 GMT
- Procurement method changed2 Nov 2023, 15:10 GMT
- Deadline published: 4 Dec 2023, 12:00 GMT2 Nov 2023, 15:10 GMT
- Status changed to complete22 Feb 2024, 12:22 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Specialist Paper
- Signed
- 19 Feb 2024
- Value
- £142,340
- Status
- active
Wide Format Materials
- Signed
- 19 Feb 2024
- Value
- £58,228
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Specialist Paper | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 2 · Wide Format Materials | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
3 commercial parties on the notice- Antalis Packaging LimitedFramework contractor
- Clyde Paper & PrintFramework contractor
- Premier Paper Group LimitedFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria