Find a TenderAwarded

Published 13 Mar 2024, 13:59 GMT

Official UK procurement notice

Space Management Solution · UK public procurement notice

Official notice

Authority: LEEDS TRINITY UNIVERSITY (Education)

GoodsRestricted procedure

Sectors: Software Packages & ERP (48) Delivery: Yorkshire & Humber (UKE42)

Published estimate£700,000exc. VAT

Submissions closed 15 Apr 2024awarded 18 Jul 2024

Awarded to Eventmap Limited

What is being bought

Published requirement description

CONTRACT AWARD NOTICE

Leeds Trinity University is opening a new site in City and looking for a space management solution which will enable better use of space management. Phase one of this project will focus on delivering a solution for City for September 2024 but the later phases are to focus on integrating with existing solutions and implementing the solution for Horsforth campus.

Enhanced space utilisation is to be achieved for phase 1 non-teaching spaces.

This procurement appointed a partner to provide a new centralised space management solution, which can integrate seamlessly with existing timetabling, outlook exchange, space booking and building management solutions, and provide a facility for staff and students to book study rooms, meeting rooms and desks.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewalPublished value£700,000

Delivery: Yorkshire & Humber

Extensions: 1. The intended duration of the agreement is five years. 2. Following the initial term, the university reserves the right to further extend the agreement by 2 periods of 12 months, subject to ongoing requirement and supplier performance. · Tenders for a superseding arrangement will likely be invited 6 months before the expiry of this agreement.Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (3)

Quality: 12%
Functional Requirements: 48%
price: 40%

Published award criteria (3)

Quality: 12
Functional Requirements: 48
Price: 40%

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 13 Mar 2024, 13:59 GMT
Last source update: 1 Aug 2024, 16:58 BST
Authority reference: ITS084LTU
FTS notice number: 2024/S 000-024215
Classification (CPV): Software package and information systems
Delivery area: Yorkshire & Humber (UKE42)
Official registry OCID: ocds-h6vhtk-044826 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 15 Apr 2024, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline

Detailed submission instructions & authority contactsFrom official release

neupc.delta-esourcing.com ↗

Timeline

15 Apr 2024 → 1 Aug 2024 · 3 dates

Submission deadline
15 Apr 2024, 12:00 BST
Invitations to tender expected
26 Apr 2024, 00:00 BST
Notice published
1 Aug 2024, 16:58 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
1 Aug 2024, 16:58 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £198,0001 contract exc. VAT

Bids received 2

Contracts signed 1latest 18 Jul 2024

Awarded to	Value	Date	Status
Eventmap LimitedSME	£198,000 †	—	Awarded

Contracts

Space Management Solution · Eventmap LimitedSME
Signed
18 Jul 2024
Value
£198,000
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
CONTRACT AWARD NOTICE	2bids · 2 electronic	0	—	—
Whole notice	—	—	—	£197,887 – £490,046

Contracting authority & participating public bodies

LEEDS TRINITY UNIVERSITY

Contracting authorityEducationBody governed by public lawEducation GB-COH: 06305220 Brownberrie Lane,Horsforth, LEEDS, Yorkshire & Humber, LS185HDContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

EventMAP LtdAwarded supplierGB-COH: NI043256 Belfast, Northern Ireland

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria