Find a TenderAwarded
Published 14 Jul 2022, 16:57 BST

Official UK procurement notice

Southend Residual and Bulky Waste disposal 2022

Official notice

Authority: Southend-on-Sea City Council (Local council)

ServicesCompetitive dialogue
Awarded value£22,908,103published contract · exc. VAT
Submissions closed 15 Aug 2022awarded 10 Feb 2023
Awarded to SUEZ Recycling and Recovery UK Ltd
Contract term 5 yrs 2 moends 31 Mar 2028 · extension options published · starts 16 Jan 2023

What is being bought

Published requirement description

Southend-on-Sea City Council ("The Authority") is seeking expressions of interest from

suitably qualified and experienced organisations for the receipt, acceptance, handling,

processing treatment and disposal of Residual and Bulky Waste arising from the Southend-on-Sea City Council administrative area. The Authority estimates that the Contractor will

receive 36,900 tonnes of Residual Waste and 7,400 tonnes of Bulky Waste per annum but

shall not provide a guarantee of minimum tonnage. The Authority is conducting this

procurement through a streamlined competitive dialogue procedure of the Public Contracts

Regulations 2015 (as amended) and its needs and requirements for the contract are

included in the procurement documents published with this notice.

CPV: Refuse and waste related services · Refuse disposal and treatment

The lotProcurement structure

single lot · no lot value published
Lot #1Southend-on-Sea City Council ("The Authority") is a unitary council with…AwardedRenewal 5 yrs 2 mo

Southend-on-Sea City Council ("The Authority") is a unitary council with responsibility for

both waste collection and disposal.

This contract is for the receipt, acceptance, handling, processing, treatment and disposal of

the residual waste streams collected from within the Authority’s administrative area.

Residual and Bulky Waste streams shall include domestic kerbside refuse, bulky waste

collected from the kerbside, bulky waste deposited by residents at household waste and

recycling centres, mechanical sweepings/litter/dog waste, beach waste and fly tipping. The

Authority does not currently collect Commercial Waste but has an aspiration to include this

in its collection arrangements in the near future. The Authority therefore reserves the right to

introduce residual and bulky waste streams from its commercial waste collection to this

Contract should it operate such a service during the Contract term.

The Authority estimates that Contractor will receive 36,900 tonnes of Residual Waste and

7,400 tonnes of Bulky Waste per annum, but shall not provide a guarantee of minimum

tonnage.

The Authority's waste collection contractor operates a Waste Transfer Station where all

Residual and Bulky waste is stored for bulking up for onward transportation to treatment and

disposal destinations. The Authority's waste collection contractor is also responsible for the

haulage of the Residual and Bulky Waste to the treatment and disposal facility. The Authority

therefore requires a Contractor to receive and treat/dispose of the Residual and Bulky

Waste.

The Authority is technology and solution neutral, provided that the proposal meets the

Authority’s needs and requirements as set out in the procurement documents. The Authority

does not require exclusive bespoke facilities to be provided and is willing to consider all

options that may be offered provided that they are deliverable, will achieve the Authority’s

requirements and subject to cost.

Contract period: 16 Jan 2023 – 31 Mar 2028 (5 yrs 2 mo)
Delivery: East of England
Extensions: The initial contract duration is 62.5 months, with the option to extend by a period or succession of consecutive periods (each to be no less than a month in duration) up to a further 60 months . Therefore if the all extensions were taken, then the full contract duration shall be 122.5 months. · The initial contract duration is 62.5 months, with the option to extend by a period or succession of consecutive periods (each to be no less than a month in duration) up to a further 60 months . Therefore if all extensions were taken, then the full contract duration shall be 122.5 months. The anticipated start date of the contract is 16th January 2023.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 60%Environmental: 10%
Published sub-criteria (3)
  • Method Statements: 30%
  • Total price + Authority's Haulage Costs: 60%
  • Carbon Emissions: 10%
Published award criteria (3)
  • Method Statements: 30
  • Carbon Emissions: 10
  • Total price + Authority's Haulage Costs: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive dialogue
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
14 Jul 2022, 16:57 BST
Last source update
13 Mar 2023, 09:50 GMT
Authority reference
DN621176
FTS notice number
2023/S 000-007169
Classification (CPV)
Refuse and waste related servicesRefuse disposal and treatment
Delivery area
East of England (UKH31)
Official registry OCID
ocds-h6vhtk-035227 Find a Tender
Contract terms
Performance terms

The particular conditions set out in the contract documents which shall be included in the invitation to participate in dialogue (made available in draft with the procurement documents published with this contract notice).

Publisher note: The Authority is seeking a single contract to provide services as described in Section II.2.4 (Description of the Procurement). The Authority will implement the procurement procedure in successive stages – further information is set out in the procurement documents. This procurement exercise will be conducted pursuant to the competitive dialogue procedure using the Authority’s electronic tendering system at https://procurement.southend.gov.uk/ (or if you are already registered - https://procontract.due-north.com/Login) Organisations wishing to be considered for this contract must register on the portal to participate, download the procurement documentation and complete and return responses to the selection questionnaire (SQ) in accordance with the instructions set out in the procurement documentation. If you have any technical problems with https://procontract.due-north.com/Login please see the supplier help at https://supplierhelp.due-north.com/ or contact the support team on email: [email protected] Following submissions of the completed SQs, the Authority will apply the selection criteria, as set out in the procurement documentation. Based upon the selection criteria set out in the SQ, the Authority intends to select those highest scoring EIGHT (8) economic operators to the invitation to participate in dialogue and invitation to tender stage provided there are sufficient economic operators that submit and pass the SQ stage. It is the Authority’s intention to conduct one round of dialogue with each economic operator to identify proposals which meets its requirements. The Authority reserves the right to add stages to the procurement process or revise this process. Once the Authority identifies the solution/solutions capable of meeting its needs, dialogue will be concluded and bidders invited to submit their tender before a preferred bidder is selected that represents the Most Economically Advantageous Tender. Interested organisations should note that all tonnage information is given for guidance only: it may fluctuate and in any event is not warranted by the Authority. It is anticipated that the services will commence on 16.01.2023 but the Authority reserves the right to amend this should the procurement timetable need to be extended to ensure that the Authority identifies a solution/solutions capable of meeting its needs and providing value for money. Economic operators are entirely responsible for their costs and losses arising or incurred as a result of any participation in this procurement process. The Authority reserves the right to abandon this procurement exercise at any stage and / or not award any contract. The Authority reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice. The Authority reserves the right to omit any part of the Services at any stage and to require those in the process to adjust their solutions accordingly. Applicants should note that the procurement documents provide indicative information of the Authority’s approach in the procurement process at this stage and are for general information only. The Authority reserves the right to vary, amend and update any aspects of the procurement documents and final details and versions of the procurement documents will be confirmed to applicants successful in being selected to participate in dialogue.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
15 Aug 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
60 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

15 Aug 2022 → 13 Mar 2023 · 4 dates
  1. Submission deadline
    15 Aug 2022, 12:00 BST
  2. Invitations to tender expected
    29 Aug 2022, 00:00 BST
  3. Contract starts
    16 Jan 2023
  4. Notice published
    13 Mar 2023, 09:50 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Mar 2023, 09:50 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £22,908,1031 contract exc. VAT
Bids received 5
Contracts signed 1latest 10 Feb 2023
Awarded toValueDateStatus
SUEZ Recycling and Recovery UK Ltd£22,908,103 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Southend-on-Sea City Council ("The Authority") is a unitary council with…5bids———
Whole notice———£22,908,103 – £30,081,233

Contracting authority & participating public bodies

Southend-on-Sea City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Victoria Avenue, Southend on Sea, East of England, SS2 6ERContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Courts of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria