Find a TenderAwarded

Published 30 Jan 2026, 16:59 GMT

Official UK procurement notice

Southampton Smokefree Service · UK public procurement notice

Official notice

Authority: Southampton City Council (Local council)

ServicesOpen procedure

Sectors: Health & Social Care (85) Delivery: South East (UKJ32)

Awarded value£3,382,500published contract · exc. VAT

Submissions closed 2 Mar 2026awarded 2 Jul 2026

Awarded to ICE Creates Ltd

What is being bought

Published requirement description

Southampton City Council ("the Council") invited Tenders from suitably qualified service providers ("Potential Suppliers") for the provision of a Southampton Smokefree Service. This Procurement was conducted in accordance with the Health Care Services (Provider Selection Regime) Regulations 2023 using the Competitive Procedure. The contract being procured is for the delivery of a Smokefree Southampton Service that will provide: An oversight role dedicated to maintaining high standards of quality across our commissioned and embedded stop smoking services; expertise, training, CPD, quality assurance, a telephone helpline and service development to support the embedded stop smoking model within the wider workforce; direct Support for people with complex needs, underserved groups or people experiencing health inequalities; the sub-contracting of services within Primary Care Networks and Pharmacies drug and alcohol treatment and support services. The term of the contract shall be from 1st October 2026 until March 31st 2030 (i.e. 3 years 6 months ) with the option to extend for up to a further period of 2 years (i.e. until 31st March 2032) at the sole discretion of the Council. Anticipated funding for the first 6 months (01/10/26 - 31/03/27) of the service (based on current funding) totals £307,500. The anticipated funding for the following 12 months (01/04/27 - 31/03/28) of the service (based on current funding) totals £615,500. This provides for an estimated minimum contract value of £3,382,500 covering the term of contract plus extension period. If there are funding increases the Council is likely to require the provision of additional Services which could be up to a 40% increase in service scope and contract value. Additionally, in recognition of as yet unknown requirements for Services that may exist following Local Government Re-organisation, and the potential widening of the geographic area and level of need that the Contract may need to be modified to address, there may be a requirement to further increase the contract value by 81% from 2028/29. Therefore, the potential maximum contract value, could be up to £7,148,262 for the term of contract plus extension period. Suppliers interested in bidding were required to register with Proactis at: supplierlive.proactisp2p.com/Account/Login ↗ and search for the project using reference number SPR/1000794 or REQ/1000458. The closing date for the submission of tenders was 3pm, Monday 2nd March 2026

CPV: Health and social work services

The lotProcurement structure

single lot · no lot value published

Lot #1See II.1.4 above:AwardedRenewal

See II.1.4 above:

The contract being procured is for the delivery of a Smokefree Southampton Service that will provide: An oversight role dedicated to maintaining high standards of quality across our commissioned and embedded stop smoking services; expertise, training, CPD, quality assurance, a telephone helpline and service development to support the embedded stop smoking model within the wider workforce; direct Support for people with complex needs, underserved groups or people experiencing health inequalities; the sub-contracting of services within Primary Care Networks and Pharmacies drug and alcohol treatment and support services. The term of the contract shall be from 1st October 2026 until March 31st 2030 (i.e. 3 years 6 months ) with the option to extend for up to a further period of 2 years (i.e. until 31st March 2032) at the sole discretion of the Council. Anticipated funding for the first 6 months (01/10/26 - 31/03/27) of the service (based on current funding) totals £307,500. The anticipated funding for the following 12 months (01/04/27 - 31/03/28) of the service (based on current funding) totals £615,500. This provides for an estimated minimum contract value of £3,382,500 covering the term of contract plus extension period. If there are funding increases the Council is likely to require the provision of additional Services which could be up to a 40% increase in service scope and contract value. Additionally, in recognition of as yet unknown requirements for Services that may exist following Local Government Re-organisation, and the potential widening of the geographic area and level of need that the Contract may need to be modified to address, there may be a requirement to further increase the contract value by 81% from 2028/29. Therefore, the potential maximum contract value, could be up to £7,148,262 for the term of contract plus extension period.

The procurement is being conducted in accordance with the Health Care Services (Provider Selection Regime) Regulations 2023 using the Competitive Procedure. This notice is an intention to award a contract under the competitive process.

This is a new contract in relation to an existing service. The service provider to whom it is intended the contract is to be awarded is a new provider of the service.

Delivery: South East · Across City of Southampton , subject to any future requirements that may be required after Local Government Re-organisation.

Extensions: Option to extend for up to a further period of 2 years (i.e. until 31st March 2032) at the sole discretion of the Council. · The term of the contract shall be 1st October 2026 until 31st March 2030. (i.e. three and a half years) with the option to extend for two periods each of 12 months (i.e. until 31st March 2032) at the sole discretion of the Council.Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 65%Social value: 10%Environmental: 25%

Published sub-criteria (5)

Key Criteria - Value: 10%
Key Criteria - Quality & Innovation: 25%
Key Criteria - Improving Access and Reducing Health Inequalities: 30%
Key Criteria - Social Value: 10%
Key Criteria - Integration, Collaboration and Service Sustainability: 25%

Published award criteria (6)

Key Criteria - Value: 10%
Key Criteria - Quality & Innovation: 25%
Key Criteria - Social Value: 10%
Key Criteria - Integration, Collaboration and Service Sustainability: 25%
Key Criteria - Improving Access and Reducing Health Inequalities: 30%
Contract delivery within the specified funding limit of £622500 for the first 18 months of the service delivery.: 0%

Conditions of participation1

Suitability
Applicable Basic Selection Criteria for this procurement are as stated in the procurement documents.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 30 Jan 2026, 16:59 GMT
Last source update: 26 Aug 2026, 12:09 BST
Award evaluation window: 2 Mar 2026 – …
Authority reference: (Proactis) REQ/1000458
FTS notice number: 2026/S 000-081208
Classification (CPV): Health and social work services
Delivery area: South East (UKJ32)
Official registry OCID: ocds-h6vhtk-061381 Find a Tender

Publisher note: This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to the relevant authority via email at: [email protected] by the end of Tuesday 14th July 2026. This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR. The award decision makers are officers of Southampton City Council, specifically those working within the Council's Public Health and Commissioning (Community & Wellbeing) sections. No conflict of interests were identified in respect to any of the decision makers. The relative importance of the key criteria, each weighted as a percentage out of 100, were as follows: Improving Access, Reducing Health Inequalities and Facilitating Choice 30%; Improving Integration, Collaboration & Service Sustainability 25%; Quality & Innovation 25%; Value 10%; Social Value 10%. The relative importance of each key criteria was determined by consideration of the importance of each in relation to the importance of the others, and in terms of their relative essentiality to the delivery of the specification requirements. The selection of the provider to whom the contract is intended to be awarded was based on a scored assessment of all bids received against each of the key criteria: This assessment concluded that ICE Creates Ltd achieved the highest score and in consequence is the supplier to whom the Council intends to award the new contract.

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://southampton.gov.uk/business-licensing/supply-council/supply-portal/ ↗

Submission deadline: 2 Mar 2026, 15:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 2 Mar 2026, 15:01 GMT

Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

2 Mar 2026 → 26 Aug 2026 · 3 dates

Submission deadline238 days ago
2 Mar 2026, 15:00 GMT
Bids opened238 days ago
2 Mar 2026, 15:01 GMT
Notice published61 days ago
26 Aug 2026, 12:09 BST

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
2 Jul 2026, 16:10 BST

Published amendments (1)

This is a Provider Selection Regime (PSR) confirmation of contract award notice. This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award. This contract has now been formally awarded to ICE Creates Ltd, registered company number 03881965,…

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £3,382,5001 contract exc. VAT

Bids received 3

Contracts signed 1latest 2 Jul 2026

Awarded to	Value	Date	Status
ICE Creates LtdSME	£3,382,500 †	—	Awarded

Contracts

Contract 062436-2026-1 · ICE Creates LtdSME
Signed
2 Jul 2026
Value
£3,382,500
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3bids	—	—	—

Contracting authority & participating public bodies

Southampton City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Civic Centre Road, Southampton, South East, SO147LYContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Independent Patient Choice Procurement PanelReview body Contact Southampton City Council in the first instance.
Independent Patient Choice and Procurement PanelReview body London

Bidders & participating suppliers

1 commercial party on the notice

ICE Creates LtdAwarded supplierGB-COH: 03881965 Birkenhead, North West

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria