Southampton Smokefree Service

{
  "id": "081208-2026",
  "tag": [
    "tenderUpdate"
  ],
  "date": "2026-08-26T12:09:19+01:00",
  "ocid": "ocds-h6vhtk-061381",
  "buyer": {
    "id": "GB-FTS-139544",
    "name": "Southampton City Council"
  },
  "tender": {
    "id": "(Proactis) REQ/1000458",
    "title": "Southampton Smokefree Service",
    "amendments": [
      {
        "id": "1",
        "description": "This is a Provider Selection Regime (PSR) confirmation of contract award notice. This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award. This contract has now been formally awarded to ICE Creates Ltd, registered company number 03881965, using the competitive process. The date of contract award was 15th July 2026. The services are intended to be provided between 1st October 2026 and 31st March 2030 (estimated lifetime contract value of £2,152,500) with the option for this period to be extended until 31st March 2032 (which would result in an estimated lifetime contract value of £3,382,500)."
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Southampton City Council (\"the Council\") invited Tenders from suitably qualified service providers (\"Potential Suppliers\") for the provision of a Southampton Smokefree Service. This Procurement was conducted in accordance with the Health Care Services (Provider Selection Regime) Regulations 2023 using the Competitive Procedure. The contract being procured is for the delivery of a Smokefree Southampton Service that will provide: An oversight role dedicated to maintaining high standards of quality across our commissioned and embedded stop smoking services; expertise, training, CPD, quality assurance, a telephone helpline and service development to support the embedded stop smoking model within the wider workforce; direct Support for people with complex needs, underserved groups or people experiencing health inequalities; the sub-contracting of services within Primary Care Networks and Pharmacies drug and alcohol treatment and support services. The term of the contract shall be from 1st October 2026 until March 31st 2030 (i.e. 3 years 6 months ) with the option to extend for up to a further period of 2 years (i.e. until 31st March 2032) at the sole discretion of the Council. Anticipated funding for the first 6 months (01/10/26 - 31/03/27) of the service (based on current funding) totals £307,500. The anticipated funding for the following 12 months (01/04/27 - 31/03/28) of the service (based on current funding) totals £615,500. This provides for an estimated minimum contract value of £3,382,500 covering the term of contract plus extension period. If there are funding increases the Council is likely to require the provision of additional Services which could be up to a 40% increase in service scope and contract value. Additionally, in recognition of as yet unknown requirements for Services that may exist following Local Government Re-organisation, and the potential widening of the geographic area and level of need that the Contract may need to be modified to address, there may be a requirement to further increase the contract value by 81% from 2028/29. Therefore, the potential maximum contract value, could be up to £7,148,262 for the term of contract plus extension period. Suppliers interested in bidding were required to register with Proactis at: https://supplierlive.proactisp2p.com/Account/Login and search for the project using reference number SPR/1000794 or REQ/1000458. The closing date for the submission of tenders was 3pm, Monday 2nd March 2026",
    "classification": {
      "id": "85000000",
      "scheme": "CPV",
      "description": "Health and social work services"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-139544",
      "name": "Southampton City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ32",
        "locality": "Southampton",
        "postalCode": "SO147LY",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Civic Centre Road"
      },
      "details": {
        "url": "https://www.southampton.gov.uk/",
        "buyerProfile": "https://www.southampton.gov.uk/business-licensing/supply-council/supply-portal/"
      },
      "identifier": {
        "legalName": "Southampton City Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Simon Crouch",
        "email": "Simon.Crouch@southampton.gov.uk",
        "telephone": "+44 2380832012"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "062436-2026",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 3,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2026-07-02T16:10:15+01:00",
  "ocid": "ocds-h6vhtk-061381",
  "buyer": {
    "id": "GB-FTS-139544",
    "name": "Southampton City Council"
  },
  "awards": [
    {
      "id": "062436-2026-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-03881965",
          "name": "ICE Creates Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "(Proactis) REQ/1000458",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "Option to extend for up to a further period of 2 years (i.e. until 31st March 2032) at the sole discretion of the Council."
        },
        "hasOptions": true,
        "description": "See II.1.4 above:\nThe contract being procured is for the delivery of a Smokefree Southampton Service that will provide: An oversight role dedicated to maintaining high standards of quality across our commissioned and embedded stop smoking services; expertise, training, CPD, quality assurance, a telephone helpline and service development to support the embedded stop smoking model within the wider workforce; direct Support for people with complex needs, underserved groups or people experiencing health inequalities; the sub-contracting of services within Primary Care Networks and Pharmacies drug and alcohol treatment and support services. The term of the contract shall be from 1st October 2026 until March 31st 2030 (i.e. 3 years 6 months ) with the option to extend for up to a further period of 2 years (i.e. until 31st March 2032) at the sole discretion of the Council. Anticipated funding for the first 6 months (01/10/26 - 31/03/27) of the service (based on current funding) totals £307,500. The anticipated funding for the following 12 months (01/04/27 - 31/03/28) of the service (based on current funding) totals £615,500. This provides for an estimated minimum contract value of £3,382,500 covering the term of contract plus extension period. If there are funding increases the Council is likely to require the provision of additional Services which could be up to a 40% increase in service scope and contract value. Additionally, in recognition of as yet unknown requirements for Services that may exist following Local Government Re-organisation, and the potential widening of the geographic area and level of need that the Contract may need to be modified to address, there may be a requirement to further increase the contract value by 81% from 2028/29. Therefore, the potential maximum contract value, could be up to £7,148,262 for the term of contract plus extension period. \nThe procurement is being conducted in accordance with the Health Care Services (Provider Selection Regime) Regulations 2023 using the Competitive Procedure. This notice is an intention to award a contract under the competitive process. \nThis is a new contract in relation to an existing service. The service provider to whom it is intended the contract is to be awarded is a new provider of the service.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Key Criteria - Value",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Key Criteria - Quality & Innovation",
              "type": "quality",
              "description": "25%"
            },
            {
              "name": "Key Criteria - Social Value",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Key Criteria - Integration, Collaboration and Service Sustainability",
              "type": "quality",
              "description": "25%"
            },
            {
              "name": "Key Criteria - Improving Access and Reducing Health Inequalities",
              "type": "quality",
              "description": "30%"
            },
            {
              "name": "Contract delivery within the specified funding limit of  £622500 for the first 18 months of the service delivery.",
              "type": "cost",
              "description": "0%"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ32"
          }
        ]
      }
    ],
    "title": "Southampton Smokefree Service",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Southampton City Council (\"the Council\") invited Tenders from suitably qualified service providers (\"Potential Suppliers\") for the provision of a Southampton Smokefree Service. This Procurement was conducted in accordance with the Health Care Services (Provider Selection Regime) Regulations 2023 using the Competitive Procedure. The contract being procured is for the delivery of a Smokefree Southampton Service that will provide: An oversight role dedicated to maintaining high standards of quality across our commissioned and embedded stop smoking services; expertise, training, CPD, quality assurance, a telephone helpline and service development to support the embedded stop smoking model within the wider workforce; direct Support for people with complex needs, underserved groups or people experiencing health inequalities; the sub-contracting of services within Primary Care Networks and Pharmacies drug and alcohol treatment and support services. The term of the contract shall be from 1st October 2026 until March 31st 2030 (i.e. 3 years 6 months ) with the option to extend for up to a further period of 2 years (i.e. until 31st March 2032) at the sole discretion of the Council. Anticipated funding for the first 6 months (01/10/26 - 31/03/27) of the service (based on current funding) totals £307,500. The anticipated funding for the following 12 months (01/04/27 - 31/03/28) of the service (based on current funding) totals £615,500. This provides for an estimated minimum contract value of £3,382,500 covering the term of contract plus extension period. If there are funding increases the Council is likely to require the provision of additional Services which could be up to a 40% increase in service scope and contract value. Additionally, in recognition of as yet unknown requirements for Services that may exist following Local Government Re-organisation, and the potential widening of the geographic area and level of need that the Contract may need to be modified to address, there may be a requirement to further increase the contract value by 81% from 2028/29. Therefore, the potential maximum contract value, could be up to £7,148,262 for the term of contract plus extension period. Suppliers interested in bidding were required to register with Proactis at: https://supplierlive.proactisp2p.com/Account/Login and search for the project using reference number SPR/1000794 or REQ/1000458. The closing date for the submission of tenders was 3pm, Monday 2nd March 2026",
    "classification": {
      "id": "85000000",
      "scheme": "CPV",
      "description": "Health and social work services"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-139544",
      "name": "Southampton City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ32",
        "locality": "Southampton",
        "postalCode": "SO147LY",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Civic Centre Road"
      },
      "details": {
        "url": "https://www.southampton.gov.uk/",
        "buyerProfile": "https://www.southampton.gov.uk/business-licensing/supply-council/supply-portal/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Southampton City Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Simon Crouch",
        "email": "Simon.Crouch@southampton.gov.uk",
        "telephone": "+44 2380832012"
      }
    },
    {
      "id": "GB-COH-03881965",
      "name": "ICE Creates Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKD74",
        "locality": "Birkenhead",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "id": "03881965",
        "scheme": "GB-COH",
        "legalName": "ICE Creates Ltd"
      }
    },
    {
      "id": "GB-FTS-184188",
      "name": "Independent Patient Choice and Procurement Panel",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "SO147LY",
        "countryName": "United Kingdom",
        "streetAddress": "https://forms.office.com/Pages/ResponsePage.aspx?id=slTDN7CF9UeyIge0jXdO47kp0aGZXo5Il1ClUdRBSnhUMUJDQ0tWN0pEUlhFNjVQTVhZMTBFWTdOSy4u"
      },
      "identifier": {
        "legalName": "Independent Patient Choice and Procurement Panel"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "062436-2026-1",
      "value": {
        "amount": 3382500,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "062436-2026-1",
      "dateSigned": "2026-07-02T00:00:00+01:00"
    }
  ],
  "description": "This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to the relevant authority via email at: procurement@southampton.gov.uk by the end of Tuesday 14th July 2026. This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.\nThe award decision makers are officers of Southampton City Council, specifically those working within the Council's Public Health and Commissioning (Community & Wellbeing) sections. No conflict of interests were identified in respect to any of the decision makers.\nThe relative importance of the key criteria, each weighted as a percentage out of 100, were as follows:\nImproving Access, Reducing Health Inequalities and Facilitating Choice 30%; Improving Integration, Collaboration & Service Sustainability 25%; Quality & Innovation 25%; Value 10%; Social Value 10%.\nThe relative importance of each key criteria was determined by consideration of the importance of each in relation to the importance of the others, and in terms of their relative essentiality to the delivery of the specification requirements.\nThe selection of the provider to whom the contract is intended to be awarded was based on a scored assessment of all bids received against each of the key criteria: This assessment concluded that ICE Creates Ltd  achieved the highest score and in consequence is the supplier to whom the Council intends to award the new contract.",
  "initiationType": "tender"
}

{
  "id": "008659-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-01-30T16:59:16Z",
  "ocid": "ocds-h6vhtk-061381",
  "buyer": {
    "id": "GB-FTS-139544",
    "name": "Southampton City Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-061381",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "options": {
          "description": "The term of the contract  shall be 1st October 2026 until  31st March 2030. (i.e. three and a half years) with the option to extend for two periods each of 12 months  (i.e. until 31st March 2032) at the sole discretion of the Council."
        },
        "renewal": {
          "description": "The term of the contract  shall be 1st October 2026 until  31st March 2030. (i.e. three and a half years) with the option to extend for two periods each of 12 months  (i.e. until 31st March 2032) at the sole discretion of the Council."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "See II.1.4 above:   Suppliers interested in bidding should register with Proactis at: https://supplierlive.proactisp2p.com/Account/Login and search for the project using reference number SPR/1000794 or REQ/1000458. The closing date for the submission of tenders is 3pm, Monday 2nd March 2026. \nThe procurement is being conducted in accordance with the Health Care Services (Provider Selection Regime) Regulations 2023 using the Competitive Procedure",
        "contractPeriod": {
          "durationInDays": 1260
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
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    ],
    "items": [
      {
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        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Across City of Southampton , subject to any future requirements that may be required after Local Government Re-organisation."
        },
        "deliveryAddresses": [
          {
            "region": "UKJ32"
          }
        ]
      }
    ],
    "title": "Southampton Smokefree Service",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2026-03-02T15:01:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2026-03-02T15:01:00Z"
    },
    "description": "Southampton City Council (\"the Council\") invites Tenders from suitably qualified service providers (\"Potential Suppliers\") for the provision of a Southampton Smokefree Service. This Procurement is being conducted in accordance with the Health Care Services (Provider Selection Regime) Regulations 2023 using the Competitive Procedure. The contract being procured is for the delivery of  a Smokefree Southampton Service that will provide: An oversight role dedicated to maintaining high standards of quality across our commissioned and embedded stop smoking services; expertise, training, CPD, quality assurance, a telephone helpline and service development to support the embedded stop smoking model within the wider workforce; direct Support for people with complex needs, underserved groups or people experiencing health inequalities; the sub-contracting of services within Primary Care Networks and Pharmacies  drug and alcohol treatment and support services. The term of the contract shall be from 1st October 2026 until March 31st 2030 (i.e. 3 years 6 months ) with the option to extend for up to a further period of 2 years (i.e. until 31st March 2032) at the sole discretion of the Council. Anticipated funding for the first 6 months (01/10/26 - 31/03/27) of the service (based on current funding)  totals £307,500.  The anticipated funding for the following 12 months (01/04/27 - 31/03/28) of the service (based on current funding)  totals £615,500. This provides for an estimated minimum contract value of £3,382,500 covering the term of contract plus extension period.   If there are funding increases the Council is likely to require the provision of additional Services which could be up to a 40% increase in service scope and contract value. Additionally, in recognition of as yet unknown requirements for Services that may exist following Local Government Re-organisation, and the potential widening of the geographic area and level of need that the Contract may need to be modified to address, there may be a requirement to further increase the contract value by 81% from 2028/29. Therefore, the potential maximum contract value, could be up to £7,148,262 for the term of contract plus extension period.  Suppliers interested in bidding should register with Proactis at: https://supplierlive.proactisp2p.com/Account/Login and search for the project using reference number SPR/1000794 or REQ/1000458. The closing date for the submission of tenders is 3pm, Monday 2nd March 2026",
    "tenderPeriod": {
      "endDate": "2026-03-02T15:00:00Z"
    },
    "communication": {
      "atypicalToolUrl": "https://southampton.gov.uk/business-licensing/supply-council/supply-portal/"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "85000000",
      "scheme": "CPV",
      "description": "Health and social work services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Applicable Basic Selection Criteria for this procurement are as stated in the procurement documents."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-139544",
      "name": "Southampton City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ32",
        "locality": "Southampton",
        "postalCode": "SO147LY",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Civic Centre Road"
      },
      "details": {
        "url": "http://www.southampton.gov.uk/",
        "buyerProfile": "https://southampton.gov.uk/business-licensing/supply-council/supply-portal/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
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          {
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            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Southampton City Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "url": "https://southampton.gov.uk/business-licensing/supply-council/supply-portal/",
        "name": "Simon Crouch",
        "email": "Simon.Crouch@southampton.gov.uk"
      }
    },
    {
      "id": "GB-FTS-173191",
      "name": "Independent Patient Choice Procurement Panel",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Contact Southampton City Council in the first instance.",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Independent Patient Choice Procurement Panel"
      }
    }
  ],
  "language": "en",
  "description": "This is a Provider Selection Regime contract notice. The awarding of this contract is subject to the The Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the Provisions of the Public Contract Regulations 2015 do not apply.",
  "initiationType": "tender"
}