Official UK procurement notice
South Hampshire College Group - Eportfolio
Authority: South Hampshire College Group (Education)
What is being bought
Published requirement descriptionSouth Hampshire College Group (SHCG) has awarded a contract for the provision of an ePortfolio and apprenticeship management system (OneFile) via the Crown Commercial Service G-Cloud framework.
The solution supports the delivery of apprenticeship programmes, including learner progress tracking, assessment management, compliance monitoring and reporting across the College Group.
CPV: Software supply services
The lotProcurement structure
single lot · no lot value publishedLot #1The contract comprises the provision of a cloud-based ePortfolio and apprenticeship…Awarded
The contract comprises the provision of a cloud-based ePortfolio and apprenticeship management system (OneFile), delivered as Software-as-a-Service (SaaS), including associated implementation, configuration, user licensing, training, support and maintenance services.
The solution is used to support the management and delivery of apprenticeship programmes across South Hampshire College Group, including learner progress tracking, assessment and evidencing, compliance monitoring, reporting, and integration with existing college systems where required.
The contract was awarded via a call-off under the Crown Commercial Service G-Cloud framework in accordance with the framework terms and conditions.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 5 Jun 2026, 13:46 BST
- Last source update
- 5 Jun 2026, 13:46 BST
- FTS notice number
2026/S 000-053348- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06aec1Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The contract was awarded via a call-off under the Crown Commercial Service G-Cloud framework, which was established in compliance with the Public Contracts Regulations 2015. In accordance with the framework terms, contracting authorities are permitted to award contracts without further publication of a contract notice. The award was therefore conducted in accordance with Regulation 33 of the Public Contracts Regulations 2015.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| One File Ltd | £211,176 † | — | Awarded |
Contracts
Contract 053348-2026-1 · One File Ltd
- Signed
- 1 Mar 2026
- Value
- £211,176
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High Court of England and WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- One File LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.