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Published 17 Jul 2024, 16:55 BST

Official UK procurement notice

SONI039 -Workplace and Facilities Management (FM) Services

Official notice

Authority: SONI Ltd (Public body)

Framework agreementServicesNegotiated procedure with prior call for competition
Sectors: IT Services & Software (72)Business Services & Consultancy (79) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)£7,100,000framework ceiling, not attributable revenue
Submissions closed 21 Aug 2024awarded 2 Sept 2025

What is being bought

Published requirement description

SONI wishes to establish a Single Supplier Framework for a suitably qualified Facilities Management Provider covering the following services:

General Services

  • Workplace and Facilities Management
  • Safety and Environment
  • Business Continuity and compliance
  • Help Desk , Computer Aided Facilities Mgt (CAFM) System and maintenance of the Security IT systems.
  • Performance Management

Specific Services

  • Building and plant Asset Management, Maintenance and repair
  • Cleaning and Housekeeping
  • Waste management
  • Catering
  • External area management and Landscaping

Office Support Services

  • Mail room, Copy and stationery
  • Archiving
  • Business Services

Capital Projects

CPV: Building and facilities management services · Facilities management services · Facilities management services involving computer operation

How this framework works

From the published notice
Places
up to 1 suppliers · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£7,100,000
Delivery: Northern Ireland · Belfast
Extensions: This Framework allows for the purchase of services to cover SONI for Workplace and Facilities Management (FM) Services including Capital Works & Projects. · The Framework Agreement period will be for an initial duration of 3 years with the option to extend for up to two further periods of two (2) years, and subsequently for up to a further period of one (1) year. Maximum contract duration is 8 years, subject always to the satisfactory performance of the supplier.Second stage: up to 3 candidates invited to tenderVariant bids: not allowed
72514100 Facilities management services involving computer operation79993000 Building and facilities management services79993100 Facilities management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Staff
Names and qualifications of delivery staff must be submitted
Shortlisting
As per the PQQ document.
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • “SONI039 -Workplace and Facilities Management (FM) Services” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Jul 2024, 16:55 BST
Last source update
10 Sept 2025, 11:46 BST
Authority reference
SONI039
FTS notice number
2025/S 000-055312
Classification (CPV)
Building and facilities management servicesFacilities management servicesFacilities management services involving computer operation
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-047e3e Find a Tender

Publisher note: (MT Ref:235416)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals

Tender documents are also served through a separate tool: http://www.mytenders.co.uk ↗

Appointment period ends
21 Aug 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
360 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

21 Aug 2024 → 10 Sept 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    21 Aug 2024, 12:00 BST
  2. Invitations to tender expected
    23 Oct 2024, 00:00 BST
  3. Notice published
    10 Sept 2025, 11:46 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Sept 2025, 11:46 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Contracts signed 1latest 2 Sept 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 055312-2025-1

    Signed
    2 Sept 2025
    Value
    £3,741,614
    Status
    active

Contracting authority & participating public bodies

SONI Ltd

Contracting authorityPublic bodyElectricity 12 Manse Road, Belfast, Northern Ireland, BT6 9RTContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria