TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 28 Jul 2022, 18:24 BST

Official UK procurement notice

Software solution for Rostering, Timesheet & Payroll Application

Official notice

Authority: Thameslink Southern Great Northern Limited (TSGN) (Public body)

GoodsCompetitive dialogue
Sectors: Software Packages & ERP (48) Delivery: London (UKI)South East (UKJ)
Published estimate£1,300,000≈ £624k / year
Submissions closed 5 Sept 2022awarded 9 Jun 2023
Contract term 2 yrs 1 moends 31 Mar 2025 · extension options published · starts 28 Feb 2023

What is being bought

Published requirement description

Govia Thameslink Railway (GTR) are looking to procure a partner to deliver an online solution

for Rostering, Timesheet and Payroll application.

GTR are seeking a service provider who can offer a fully hosted and supported software

solution for rostering, timesheet capture and integration to GTRs existing payroll system.

CPV: Scheduling and productivity software package

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 2 yrs 1 mo
Contract period: 28 Feb 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: London, South East · Not expected to be on-site
Extensions: Extension options up to 48 months will be considered at GTRs discretion, depending on the continuing ability to deliver the services. · Extension options up to 48 months will be considered at GTRs discretion, depending on the continuing ability to deliver the servicesVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • Commercial: 40%
Published award criteria (2)
  • Technical: 60
  • Commercial: 40
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive dialogue
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
28 Jul 2022, 18:24 BST
Last source update
12 Jun 2023, 15:44 BST
FTS notice number
2023/S 000-016609
Classification (CPV)
Scheduling and productivity software package
Delivery area
London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-035726 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
5 Sept 2022, 11:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.smartsurvey.co.uk/s/GTRPQQRoster/ ↗

Timeline

5 Sept 2022 → 12 Jun 2023 · 4 dates
  1. Submission deadline
    5 Sept 2022, 11:00 BST
  2. Invitations to tender expected
    12 Sept 2022, 00:00 BST
  3. Contract starts
    28 Feb 2023
  4. Notice published
    12 Jun 2023, 15:44 BST

Notice history

2 events · 3 releases on Find a Tender · since 26 Aug 2022
  1. Deadline moved to 5 Sept 2022, 11:00 BST
    26 Aug 2022, 11:30 BST
    +5 days · was 31 Aug 2022, 11:00 BST
  2. Status changed to complete
    12 Jun 2023, 15:44 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.231 Aug 20225 Sept 2022+5 d
—DateIV.2.312 Sept 202219 Sept 2022+7 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 3
Contracts signed 1latest 9 Jun 2023

1 further award records carry no date or value.

Contracts

  • Software solution for Rostering, Timesheet & Payroll Application · supplier not published

    Signed
    9 Jun 2023
    Value
    —
    Period
    … – 31 Mar 2025
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

GOVIA THAMESLINK RAILWAY LIMITED

Contracting authorityPublic bodyRailway services GB-COH: 07934306 24 Monument Street, LONDON, London, EC3R8AJContact name, email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria