Software Solution for Education Management Information Services

{
  "id": "008578-2022",
  "tag": [
    "tender"
  ],
  "date": "2022-03-30T15:11:12+01:00",
  "ocid": "ocds-h6vhtk-03281d",
  "buyer": {
    "id": "GB-FTS-1082",
    "name": "Wrexham County Borough Council"
  },
  "tender": {
    "id": "Proc-21-133",
    "lots": [
      {
        "id": "1",
        "title": "Wrexham County Borough Council",
        "value": {
          "amount": 1250000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "The contract term is for 7 years with the option to extend for a further 3 years in annual increments"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services.\nFurther information can be found in the procurement documents and the technical statement of requirements.  Please note the Contracting Authorities will be awarding this contract to a single bidder. Additional information: Quality 70% Cost 30%",
        "secondStage": {
          "maximumCandidates": 5
        },
        "contractPeriod": {
          "endDate": "2029-08-06T23:59:59+01:00",
          "startDate": "2022-08-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "2",
        "title": "Flintshire County Council",
        "value": {
          "amount": 1250000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "The contract term is for 7 years with the option to extend for a further 3 years in annual increments"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services.\nFurther information can be found in the procurement documents and the technical statement of requirements.   Please note the Contracting Authorities will be awarding this contract to a single bidder. Additional information: Quality 70% Cost 30%",
        "secondStage": {
          "maximumCandidates": 5
        },
        "contractPeriod": {
          "endDate": "2029-08-06T23:59:59+01:00",
          "startDate": "2022-08-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "3",
        "title": "Denbighshire County Council",
        "value": {
          "amount": 1250000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "The contract term is for 7 years with the option to extend for a further 3 years in annual increments"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services.\nFurther information can be found in the procurement documents and the technical statement of requirements.  Please note the Contracting Authorities will be awarding this contract to a single bidder. Additional information: Quality 70% Cost 30%",
        "secondStage": {
          "maximumCandidates": 5
        },
        "contractPeriod": {
          "endDate": "2029-08-06T23:59:59+01:00",
          "startDate": "2022-08-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "4",
        "title": "Conwy County Borough Council",
        "value": {
          "amount": 1250000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "The contract term is for 7 years with the option to extend for a further 3 years in annual increments"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services.\nFurther information can be found in the procurement documents and the technical statement of requirements.  Please note the Contracting Authorities will be awarding this contract to a single bidder. Additional information: Quality 70% Cost 30%",
        "secondStage": {
          "maximumCandidates": 5
        },
        "contractPeriod": {
          "endDate": "2029-08-06T23:59:59+01:00",
          "startDate": "2022-08-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "5",
        "title": "Gwynedd Council",
        "value": {
          "amount": 1250000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "The contract term is for 7 years with the option to extend for a further 3 years in annual increments"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services.\nFurther information can be found in the procurement documents and the technical statement of requirements.    Please note the Contracting Authorities will be awarding this contract to a single bidder. Additional information: Quality 70% Cost 30%",
        "secondStage": {
          "maximumCandidates": 5
        },
        "contractPeriod": {
          "endDate": "2029-08-06T23:59:59+01:00",
          "startDate": "2022-08-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "6",
        "title": "Isle of Anglesey County Council",
        "value": {
          "amount": 1250000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "The contract term is for 7 years with the option to extend for a further 3 years in annual increments"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services.\nFurther information can be found in the procurement documents and the technical statement of requirements. Please note the Contracting Authorities will be awarding this contract to a single bidder. Additional information: Quality 70% Cost 30%",
        "secondStage": {
          "maximumCandidates": 5
        },
        "contractPeriod": {
          "endDate": "2029-08-06T23:59:59+01:00",
          "startDate": "2022-08-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Wrexham County Borough Council"
        },
        "deliveryAddresses": [
          {
            "region": "UKL23"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryLocation": {
          "description": "Flintshire County Council"
        },
        "deliveryAddresses": [
          {
            "region": "UKL23"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryLocation": {
          "description": "Denbighshire"
        },
        "deliveryAddresses": [
          {
            "region": "UKL13"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      },
      {
        "id": "4",
        "relatedLot": "4",
        "deliveryLocation": {
          "description": "Conwy"
        },
        "deliveryAddresses": [
          {
            "region": "UKL13"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      },
      {
        "id": "5",
        "relatedLot": "5",
        "deliveryLocation": {
          "description": "Gwynedd"
        },
        "deliveryAddresses": [
          {
            "region": "UKL12"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      },
      {
        "id": "6",
        "relatedLot": "6",
        "deliveryLocation": {
          "description": "Anglesey"
        },
        "deliveryAddresses": [
          {
            "region": "UKL11"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Software Solution for Education Management Information Services",
    "value": {
      "amount": 7500000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "awardCriteriaDetails": "The Contracting Authorities will be awarding this contract to a single bidder.",
      "maximumLotsBidPerSupplier": null
    },
    "description": "Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services.\nThe goods and services that are the subject matter of the procurement shall be divided into six lots, with one lot for each of the contracting authorities. It is intended that each of the of the contracting authorities will enter into separate agreements on identical, or near identical terms, for the provision, maintenance and support of the software solution with the successful supplier.\nFurther information can be found in the procurement documents and the technical statement of requirements.",
    "secondStage": {
      "invitationDate": "2022-05-09T00:00:00+01:00",
      "successiveReduction": true,
      "noNegotiationNecessary": true
    },
    "tenderPeriod": {
      "endDate": "2022-04-29T12:00:00+01:00"
    },
    "communication": {
      "atypicalToolUrl": "https://etenderwales.bravosolution.co.uk/web/login.shtml"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "72212190",
      "scheme": "CPV",
      "description": "Educational software development services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 180
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "participationFees": [
      {
        "id": "1",
        "type": [
          "document"
        ]
      }
    ],
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/web/login.shtml",
    "procurementMethodDetails": "Competitive procedure with negotiation"
  },
  "parties": [
    {
      "id": "GB-FTS-1082",
      "name": "Wrexham County Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL23",
        "locality": "Wrexham",
        "postalCode": "LL11 1AR",
        "countryName": "United Kingdom",
        "streetAddress": "Commissioning Procurement and Contract Management Unit, Lampbit Street"
      },
      "details": {
        "url": "https://www.wrexham.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Wrexham County Borough Council"
      },
      "contactPoint": {
        "url": "https://etenderwales.bravosolution.co.uk/web/login.shtml",
        "name": "Rachel Glynn",
        "email": "rachel.glynn@wrexham.gov.uk",
        "telephone": "+44 1978292792"
      },
      "additionalContactPoints": [
        {
          "email": "procurement@wrexham.gov.uk",
          "telephone": "+44 1978292798"
        }
      ]
    },
    {
      "id": "GB-FTS-753",
      "name": "Flintshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL23",
        "locality": "Flintshire",
        "postalCode": "CH7 6NA",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall, Mold"
      },
      "details": {
        "url": "http://www.flintshire.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419"
      },
      "identifier": {
        "legalName": "Flintshire County Council"
      },
      "contactPoint": {
        "email": "procurement@denbighshire.gov.uk",
        "telephone": "+44 1352701814"
      }
    },
    {
      "id": "GB-FTS-1558",
      "name": "Denbighshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL13",
        "locality": "Ruthin",
        "postalCode": "LL15 1YN",
        "countryName": "United Kingdom",
        "streetAddress": "Wynnstay Road"
      },
      "details": {
        "url": "http://www.denbighshire.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280"
      },
      "identifier": {
        "legalName": "Denbighshire County Council"
      },
      "contactPoint": {
        "email": "procurement@denbighshire.gov.uk",
        "telephone": "+44 1824712612"
      }
    },
    {
      "id": "GB-FTS-1560",
      "name": "Conwy County Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL13",
        "locality": "Conwy",
        "postalCode": "LL32 8DU",
        "countryName": "United Kingdom",
        "streetAddress": "Bodlondeb, Bangor Road"
      },
      "details": {
        "url": "http://www.conwy.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389"
      },
      "identifier": {
        "legalName": "Conwy County Borough Council"
      },
      "contactPoint": {
        "email": "procurement@conwy.gov.uk",
        "telephone": "+44 1492574000"
      }
    },
    {
      "id": "GB-FTS-1561",
      "name": "Cyngor Gwynedd Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL12",
        "locality": "Caernarfon",
        "postalCode": "LL55 1SH",
        "countryName": "United Kingdom",
        "streetAddress": "Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street"
      },
      "details": {
        "url": "http://www.gwynedd.llyw.cymru",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361"
      },
      "identifier": {
        "legalName": "Cyngor Gwynedd Council"
      },
      "contactPoint": {
        "email": "caffael@gwynedd.llyw.cymru",
        "telephone": "+44 1286679787"
      }
    },
    {
      "id": "GB-FTS-655",
      "name": "Isle of Anglesey County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL11",
        "locality": "Anglesey.",
        "postalCode": "LL77 7TW",
        "countryName": "United Kingdom",
        "streetAddress": "Isle of Anglesey County Council, Council Offices, Llangefni"
      },
      "details": {
        "url": "http://www.anglesey.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0369"
      },
      "identifier": {
        "legalName": "Isle of Anglesey County Council"
      },
      "contactPoint": {
        "email": "procurement@anglesey.gov.uk",
        "telephone": "+44 1248750057"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120004\nUnder the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:\nInformation contained within the procurement documents\n(WA Ref:120004)",
  "initiationType": "tender"
}