Official UK procurement notice
Software Licenses & Associated Services for Academies and Schools
Authority: Crescent Purchasing Consortium Limited (Public body)·Consortium: 3 public authorities
Re-procurement plannedSoftware Licenses for Schools and Academies · tender expected
What is being bought6 lots · detail below
Published requirement descriptionThe CPC is seeking to establish a multi-provider framework agreement on behalf of Academies, Multi-Academy Trusts (MATs) and School CPC members for the provision of Software Licenses & Associated Services for Academies and Schools for a number of areas as detailed below. Lot 1 – Microsoft
Lot 2 – Adobe
Lot 3 – Google for Education and Chrome OS
Lot 4 –Data Security, Backup and Recovery (excluding Microsoft, Adobe, Google and Chrome Software)
Lot 5 - Other Off The Shelf Software including Educational Software
Lot 6 – Multi-Purpose Lot (For Lots 1-5)
CPV: Debugging software package · Desktop-publishing software package · Document creation software package · For computer software · Internet browsing software package · Presentation software package · Scanner software package · Software package suites · Spreadsheet software package · Web server software package · Word-processing software package
How this framework works
From the published notice- Places
- up to 60 suppliers · 11 bids on the busiest of 6 lots (0.2 per place) · 12 appointed
Lots and requirements (6)Procurement structure
6 lots · all with a published value · a supplier may bid for at most 6 and win at most 6 of them · same evaluation weights on every lotEvery one of these 6 lots carries the same published figure, £466,666: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1MicrosoftAwardedceiling above
This lot includes but is not limited to the following:
The initial supply and renewal of all current and future Microsoft software products including but not limited to Microsoft 365, Office 365, Enterprise Mobility and Security, Windows, Microsoft Dynamics 365, Microsoft 365 Backup and Advanced Threat Protection and Azure
Agreement types including but not limited to:
- Microsoft Enterprise Education Subscription (EES) Agreement / Campus Agreements
- Select Plus Agreements
- Open Value Subscription Agreements (OVS)
- Cloud Solution Provider (CSP) including perpetual software
- and any future Microsoft Agreement types
Lot #2AdobeAwardedceiling above
This lot includes but is not limited to the following:
The initial supply and renewal of all current and future Adobe software products including but not limited to VIP Creative Cloud, Acrobat Document Cloud and Services, Adobe Captivate, Presenter Video Express, Adobe Presenter, Adobe Dimension, Framemaker, Robohelp, Adobe Technical Communication Suite.
Agreement types including but not limited to:
- Enterprise Term License Agreements (ETLA) including Site Licenses, Multi-Site Licenses or Unlimited Licenses
- Cumulative Licensing Program (CLP) Agreements (perpetual licenses)
- Transactional Licensing Program (TLP)
- VIP Agreements (for named user/device licenses)
- and any future Adobe Agreement types
Lot #3Google and Chrome OSAwardedceiling above
This lot includes but is not limited to the following:
- The initial supply and renewal of all current and future Google software products including but not limited to Google Workspace software ranges, Google Meet Hardware Licenses, Google Voice, Digital signage software with Firestick, Google Workspace, Data Security, Backup and Recovery Software, Google integration software and Chrome Operating Systems.
Lot #4Data Security, Backup and Recovery (excluding Microsoft, Google and Chrome Software as covered in Lots 1, and 3)Awardedceiling above
This lot includes but is not limited to the following:
The initial supply and renewal of all current and future Data Security, Backup and Recovery software for business continuity including but not limited to Absolute Software, Acronis, Arc Serve, Commvault, COMODO, Datto, Eset, F5, Forcepoint, FortiGate, Panda Security, Solar Winds, Sonicwall, Sophos, Trend, Veeam and other Data Security, Backup and Recovery software.
Lot #5Other Off the Shelf Software including Educational Resources SoftwareAwardedceiling above
This lot includes but is not limited to the following:
The initial supply and renewal of all current and future software covering but not limited to music and film editing software, speech recognition software, other educational learning and resource packages including but not limited to similarity detection software, subject specific software and multi disciplines, packages for students, teachers and parents including any mobile applications, learning journals, records and ePortfolio software. AI/BI, software, development software, design and graphics software. Mobile Device / Enterprise Management Software. Virtualisation and cloud computing software and Integration software.
Lot #6Multi-Purpose Lot for 1- 5 inclusiveAwardedceiling above
Lot 6 covers all the requirements detailed under lots 1-5 as above
Please note Lot 6 is aimed at members that have a requirement covering two or more lots. Members may use lot 6 for such requirements or split their requirements and go out under the relevant lots as per their requirement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Customer Requirements: 30%
- price: 70%
Published award criteria (2)
- Customer Requirements: 30.00%
- Price: 70.00%
- Economic & financial standing
See documentation
Minimum: See documentation - Technical & professional ability
See documentation
Minimum: See documentation
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Software Licenses & Associated Services for Academies and Schools” is a framework: the contest is a place on its panel, up to 60 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 16 Nov 2021, 09:29 GMT
- Last source update
- 31 Aug 2022, 15:13 BST
- Award evaluation window
- 30 May 2022 – …
- Authority reference
CA10396- FTS notice number
2022/S 000-024321- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f6f3Find a Tender
- Review procedure
The Contracting Authority will incorporate a minimum of a ten calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contract Regulations 2015, provide for aggrieved parties who have been harmed or are at risk of harm, by breach of the rules to take action in the High Court. Any such action must be brought promptly
Publisher note: Crescent Purchasing Limited trading as Crescent Purchasing Consortium (CPC), is a company registered in England and Wales. Registered Number: 06774578. Charity Number: 113461. Registered Office: Procurement House, Unit 23, Leslie Hough Way, Salford, M6 6AJ. CPC was established in 2000 and are a purchasing consortium owned and run by the FE sector. Our team is made up of experienced and dedicated procurement experts who offer support and guidance to our members and suppliers. CPC is part of the CPL Group. CPL Group is owned by the education sector and is comprised of three not-for-profit procurement organisations that provide support and services to educational establishments and the Wider Public Sector; Crescent Purchasing Consortium, Tenet Education Services and Tent Procurement Services. Further details can be found at the below link: https://cpl.group/ Our main purpose is to produce framework agreements, and dynamic purchasing system agreements that are compliant with The Public Procurement (Amendments Etc.) (EU Exit) Regulations 2020. Further details can be found at the below link: The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 (legislation.gov.uk) CPC then promote these framework agreements to CPC members through various platforms such as our website, conferences, regional meetings, email lists and a supplier directory. CPC framework agreements cover a wide variety of products and services, and our aim is to continue to develop this portfolio in line with our members' needs. We harness the collective spending power of our members to drive down costs meaning that we can often deliver savings that could not be obtained through tenders done by individual institutions. We offer CPC Members a multi layered support function providing advice and guidance through our Helpdesk, Contracting Team, and our Regional Procurement Advisors. Members are provided with specialist advice on best spending practices and how to obtain best value for money for goods and services. CPC currently has over 80 framework agreements in place and more than 8500 members. CPC membership is continuing to grow and consists of further education colleges/institutions, universities, sixth forms, academies, schools, museums, and other similar organisations. CPC members are distributed across the UK, details for which can be found below by regional split: https://www.thecpc.ac.uk/members/regions.php A list of members within a region, can then be viewed by clicking on each region name. Please NOTE this agreement is for access by Academies and Schools CPC members only. However, Academies and Schools make up over 7000 members of the total current CPC membership. Local Authorities may also wish to join CPC when procuring on behalf of Educational Establishments (Schools). The Framework Agreement is also open to future Academies and Schools that become members of the CPC, with details available here: Get Information about Schools - GOV.UK (get-information-schools.service.gov.uk) Membership of CPC is free for Institutions, and there is no mandate upon members to use the framework agreements put in place. Funding for CPC’s services is provided by retrospective marketing premiums from approved suppliers, based on spend with CPC members. It is a requirement of the Framework Agreement that the selected supplier(s) extend the terms to all eligible Institutions, as defined by the CPC for Academies, Multi-Academy Trusts (MATs) and Schools and Local Authorities procuring on behalf of Schools. Local Authorities including EANI (Education Authority Northern Ireland) may also wish to use the resulting Framework Agreement when procuring on behalf of Educational Establishments for Schools. Details for which can be found at the below links. https://www.local.gov.uk https://www.eani.org.uk CPC reserves the right during the period of this agreement to make additions to or subtractions from the list of participating Institutions.
How it was run
Official notice- Appointment period ends
- 13 Jun 2022, 13:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 30 May 2022, 13:00 BST
Timeline
1 Feb 2022 → 31 Aug 2022 · 4 dates- Next notice expected1 Feb 2022
- Bids opened30 May 2022, 13:00 BST
- Admission / appointment period endsperiod end, not a bid countdown13 Jun 2022, 13:00 BST
- Notice published31 Aug 2022, 15:13 BST
Notice history
7 events · 7 releases on Find a Tender · since 25 Apr 2022- Published value published: £2,800,00025 Apr 2022, 15:33 BST
- Status changed to active25 Apr 2022, 15:33 BST
- Procurement method changed25 Apr 2022, 15:33 BST
- Deadline published: 30 May 2022, 13:00 BST25 Apr 2022, 15:33 BST
- Buyer details updated25 Apr 2022, 15:33 BST
- Deadline moved to 13 Jun 2022, 13:00 BST24 May 2022, 09:51 BST+14 days · was 30 May 2022, 13:00 BST
- Status changed to complete25 Aug 2022, 15:25 BST
Published amendments (3 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextInformation about European Union Funds · II.2.13 | II.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No | II.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: Yes | |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 30 May 2022 | 13 Jun 2022 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 30 May 2022 | 13 Jun 2022 | +14 d |
| — | DateDate of conclusion of the contract · V.2.1 | 26 Aug 2022 | 8 Aug 2022 | -18 d |
| — | DateDate of conclusion of the contract · V.2.1 | 26 Aug 2022 | 8 Aug 2022 | -18 d |
| — | DateDate of conclusion of the contract · V.2.1 | 26 Aug 2022 | 8 Aug 2022 | -18 d |
| — | DateDate of conclusion of the contract · V.2.1 | 26 Aug 2022 | 8 Aug 2022 | -18 d |
| — | DateDate of conclusion of the contract · V.2.1 | 26 Aug 2022 | 8 Aug 2022 | -18 d |
| — | DateDate of conclusion of the contract · V.2.1 | 26 Aug 2022 | 8 Aug 2022 | -18 d |
Change of Information about European Union Funds
Extension
Value Change
Routine re-releases (7)
- 2022-05: 2 releases · 3 May 2022, 24 May 2022
- 2022-04: 1 release · 25 Apr 2022
- 2021-11: 1 release · 16 Nov 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £466,667, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 – Microsoft
- Signed
- 26 Aug 2022
- Value
- ceiling above
- Status
- active
Lot 2 – Adobe
- Signed
- 26 Aug 2022
- Value
- £466,667
- Status
- active
Lot 3 – Google and Chrome OS
- Signed
- 26 Aug 2022
- Value
- £466,667
- Status
- active
Lot 4 –Data Security, Backup and Recovery (excluding Microsoft, Google and Chrome Software as covered in Lots 1, and 3)
- Signed
- 26 Aug 2022
- Value
- £466,667
- Status
- active
Lot 5 – Other Off the Shelf Software including Educational Resources Software
- Signed
- 26 Aug 2022
- Value
- ceiling above
- Status
- active
Lot 6 – Multi-Purpose Lot for 1- 5 inclusive
- Signed
- 26 Aug 2022
- Value
- £466,667
- Status
- active
Lot 1 – Microsoft
- Signed
- 25 Aug 2022
- Value
- ceiling above
- Status
- active
Lot 2 – Adobe
- Signed
- 25 Aug 2022
- Value
- £466,667
- Status
- active
Lot 3 – Google and Chrome OS
- Signed
- 25 Aug 2022
- Value
- £466,667
- Status
- active
Lot 4 –Data Security, Backup and Recovery (excluding Microsoft, Google and Chrome Software as covered in Lots 1, and 3)
- Signed
- 25 Aug 2022
- Value
- £466,667
- Status
- active
Lot 5 – Other Off the Shelf Software including Educational Resources Software
- Signed
- 25 Aug 2022
- Value
- ceiling above
- Status
- active
Lot 6 – Multi-Purpose Lot for 1- 5 inclusive
- Signed
- 25 Aug 2022
- Value
- £466,667
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Microsoft | 10bids | — | — | — |
| 2 · Adobe | 11bids | — | — | — |
| 3 · Google and Chrome OS | 10bids | — | — | — |
| 4 · Data Security, Backup and Recovery (excluding Microsoft, Google and Chrome Software as covered in Lots 1, and 3) | 11bids | — | — | — |
| 5 · Other Off the Shelf Software including Educational Resources Software | 10bids | — | — | — |
| 6 · Multi-Purpose Lot for 1- 5 inclusive | 9bids | — | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Crescent Purchasing LimitedContracting authorityBody governed by public lawEducation
- EducationContracting authority
Dispute resolution & review bodies
- Crescent Purchasing ConsortiaMediation bodyReview bodyReview contact point
Framework contractors & participating bidders
12 commercial parties on the notice- Academia LtdFramework contractor
- Academic SoftwareFramework contractor
- CCS Media LimitedFramework contractor
- GetechFramework contractor
- IDN Supplies LtdFramework contractor
- Insight Direct UK LtdFramework contractor
- Levett Consultancy LtdFramework contractor
- Odyssey Education LtdFramework contractor
- Phoenix Software LtdFramework contractor
- SHI CORPORATION UK LIMITEDFramework contractor
Show 2 more suppliers
- Stone Technologies Ltd trading as Stone GroupFramework contractor
- SyncFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.