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Published 24 Apr 2026, 14:24 BST

Official UK procurement notice

SO1215 Sirhowy Country Park Footbridge Refurbishment

Official notice

Authority: Caerphilly County Borough Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£40,000£48,000 inc. VAT
Submissions closed 22 May 2026
Contract term 2 moends 7 Aug 2026 · extension options published · starts 22 Jun 2026

What is being bought

Published requirement description

The project comprises refurbishment works to an existing timber footbridge within the Sirhowy Country Park, involving the removal of existing timber deck boards, parapets, and timber beams spanning between adjacent steel supports. These elements will be replaced with durable composite or recycled plastic alternatives to enhance longevity and reduce maintenance requirements.

The existing steel supports will be prepared and repainted as part of the works to ensure continued structural integrity and protection against corrosion.

Additionally, the scheme includes the construction of two reinforced concrete supports to provide support to the eastern extent of the existing footbridge.

CPV: Bridge construction work · Construction work for bridges · Footbridge construction work · Structures of bridges

The lotProcurement structure

single lot · value published
Lot #1 2 moSMEVCSEPublished value£40,000
Contract period: 22 Jun 2026 – 7 Aug 2026 (2 mo)Value: £40,000 exc. VAT · £48,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option 1 - GRP Decking Planks Option 2 - Recycled Plastic Decking Planks
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Tenders should refer to and complete all sections on the eTendering system and or as detailed in this ITT document. This includes but is not limited to:

    • Priced Contract with Activity Schedule - Note: In line with NEC 4 Option

    A: Priced Contract with Activity Schedule Clause 11.2 (29) payment will

    only be made against activities within the schedule that are 100%

    complete.

    • Confirmation of insurance details (upload at Questions Tab Section 13) - Contractors Resourcing Questionnaire (Completed within the

    Questions tab)

    • Indicative Programme of Works (upload at Attachments Tab).
    • Completed Health and Safety Questionnaire SSIP (Completed within the

    Questions tab)

    • Well Being of Future Generations Act 2015 (Completed within Section 14 of the Questions tab)

    Tenderers must supply all the requested price information detailed on the

    eTendering system, and as set out in this invitation to tender. Pricing and a Bill of Quantities must be submitted with the tender.

    Unless specifically requested, Tenderers must not include any sales literature or promotional material with their submissions. Only material which is strictly relevant to the invitation to tender shall be considered. Any other material will be discarded and not considered.

    A priced Activity Schedule must be submitted with the tender. The Council

    reserves the right to choose to progress with either option 1 or 2, which will be solely at the discretion of the Council. The Council will select the most appropriate option to deliver the works within the available budget.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Quality Submission: 30%
  • Priced Submission: 70%
Published award criteria (2)
  • Priced Submission: Priced submission - 70% weighting, broken down as follows: Priced Activity Schedule - 63% Direct Fee Percentage - 3.5% Sub-contracted fee percentage - 3.5%
  • Quality Submission: Health and Safety Project Specific Question - 15% Previous Experience Project Specific Question - 15%
Conditions of participation1
  • Condition of participation

    Tenders should refer to and complete all sections on the eTendering system and or as detailed in this ITT document. This includes but is not limited to:

    • Priced Contract with Activity Schedule - Note: In line with NEC 4 Option

    A: Priced Contract with Activity Schedule Clause 11.2 (29) payment will

    only be made against activities within the schedule that are 100%

    complete.

    • Confirmation of insurance details (upload at Questions Tab Section 13) - Contractors Resourcing Questionnaire (Completed within the

    Questions tab)

    • Indicative Programme of Works (upload at Attachments Tab).
    • Completed Health and Safety Questionnaire SSIP (Completed within the

    Questions tab)

    • Well Being of Future Generations Act 2015 (Completed within Section 14 of the Questions tab)

    Tenderers must supply all the requested price information detailed on the

    eTendering system, and as set out in this invitation to tender. Pricing and a Bill of Quantities must be submitted with the tender.

    Unless specifically requested, Tenderers must not include any sales literature or promotional material with their submissions. Only material which is strictly relevant to the invitation to tender shall be considered. Any other material will be discarded and not considered.

    A priced Activity Schedule must be submitted with the tender. The Council

    reserves the right to choose to progress with either option 1 or 2, which will be solely at the discretion of the Council. The Council will select the most ap…

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Apr 2026, 14:24 BST
Last source update
24 Apr 2026, 14:24 BST
Authority reference
SO1215
FTS notice number
2026/S 000-037631
Latest notice
Tender notice (UK4)
Classification (CPV)
Bridge construction workConstruction work for bridgesFootbridge construction workStructures of bridges
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-068ac8 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
22 May 2026, 12:00 BST
Clarification deadline
19 May 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Tenderers complete the following process:1.Log in to the Proactis Supplier Portal atsupplierlive.proactisp2p.com/Account/Login2.Click ↗ the "Sign Up" option on the Portal homepage (If already registered go to point 11.).3.Enter your correct Organisation Name, Details and Primary Contact Details.4.Please make a note of the Organisation ID and User Name, then click "Register".5.You will then receive an email from the system asking you follow a link to activate your account.6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Homepage.11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.14.You can now either complete your response or "Decline" this opportunity.All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - [email protected] submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.

Timeline

24 Apr 2026 → 22 Jun 2026 · 4 dates
  1. Tender notice published185 days ago
    24 Apr 2026, 14:24 BST
  2. Clarification questions by160 days ago
    19 May 2026, 12:00 BST
  3. Submission deadline157 days ago
    22 May 2026, 12:00 BST
  4. Contract starts126 days ago
    22 Jun 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    24 Apr 2026, 14:24 BST
    UK4

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender