Official UK procurement notice
SMWP - Condition Surveys and Professional Services
Authority: London Borough of Lewisham (Local council)
What is being bought
Published requirement descriptionLewisham is seeking a Consultant to conduct condition surveys of a number of schools in the Borough and to also provide professional services in the form of a surveyor led multi-disciplinary team to design and provide project management for the School Minor Works Programme 2027 to 2030. . The contract will be between the successful Tenderer and the Council for the period of 4 years, with a 12 month break clause, which means the contract can be terminated by the Employer on or around each anniversary of the date of the Agreement, and an option to extend by one year, both at the sole discretion of the Council.
The service requires: Detailed inspection and condition surveys of all school buildings (including caretakers' houses), boundaries and other outside areas which comprise the capital elements of the landlord's responsibility Collection and recording of detailed condition and lifecycle costing information The preparation of written reports for the Council, including: Individual reports on each school A Capital Programme report providing an indicative annual programme of works to be undertaken by the London Borough of Lewisham over the next four (4) years. These works will have an estimated budget of £3 million The programme of works should cover priority capital repairs and replacement works to be carried out over the following four years:2027, 2028, 2029 and 2030
- The authority expects to re-tender this requirement around 31 Dec 2030, 23:59 GMT.
- How the procedure runs: The service is being procured through a competitive flexible procedure, consisting of two stages, in accordance with the Procurement Act 2023. The first stage requires all interested organisations to complete and submit the Procurement Specific Questionnaire (PSQ), this includes questions on the tenderer's relevant experience. PSQs will then be evaluated by the Council to determine which organisations will be shortlisted and invited through to the second stage. Interested organisations should complete and submit the PSQ during the first stage only and await the Council's evaluation and shortlist before continuing. The Council will notify unsuccessful bidders who will not be invited to the second stage and the successful bidders who will be invited to the second stage of the procurement The words and expressions contained in this ITT have the same meaning that is given to them in the Conditions of Contract and the Service Specification. The Conditions of Contract to be used will be the Council's Conditions of Contract, a copy of which is included in the tender pack. 1The contract will be between the successful Tenderer and the Council for the period of 4 years, with an option to extend by one year at the sole discretion of the Council. At every 12-month anniversary of the commencement of the contract, the Council has at its sole discretion the option of terminating the Agreement. If it wishes to exercise this option, the Council must give the Consultant notice in writing of the Council's decision to do so at least two months before the anniversary on which the Council wishes the contract to terminate. Tenderers will need to meet the requirements of the Procurement Specific Questionnaire (PSQ) and obtain a total minimum score of 7 for each question under section 22, Part 3 of the PSQ, in order to be invited to stage 2 of this process. Tenderers who pass Stage 1 will be invited to provide a full tender submission as part of Stage 2. A maximum of 5 tenderers that meet the Stage 1 threshold will be invited to submit a tender for stage 2. If more than 5 tenderers meet the threshold, only the 5 tenderers with the highest combined scores to questions 'A' and 'B' will progress to Stage 2. In the event of a tie for the final place(s), the first tie-breaker will be the highest score for "1. Your role and the relevance of the project or programme" for question 'B'. If still tied, the second tie-breaker will be the highest score for "2. The complexity and scale of the example provided" for question 'B'. If there is still a tie after applying both tie-breakers, all submissions tied at that point will progress to Stage 2, even if this results in more than 5 tenderers being invited.
CPV: Building services · Infrastructure works consultancy services · Structural engineering consultancy services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Price
- Social Value
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 31 Dec 2030
- First published
- 7 Jan 2026, 13:52 GMT
- Last source update
- 7 Jan 2026, 13:52 GMT
- Award evaluation window
- Submission end – 29 May 2026
- Authority reference
DN802365- FTS notice number
2026/S 000-001086- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060107Find a Tender
- How it runs
The service is being procured through a competitive flexible procedure, consisting of two stages, in accordance with the Procurement Act 2023.
The first stage requires all interested organisations to complete and submit the Procurement Specific Questionnaire (PSQ), this includes questions on the tenderer's relevant experience. PSQs will then be evaluated by the Council to determine which organisations will be shortlisted and invited through to the second stage.
Interested organisations should complete and submit the PSQ during the first stage only and await the Council's evaluation and shortlist before continuing.
The Council will notify unsuccessful bidders who will not be invited to the second stage and the successful bidders who will be invited to the second stage of the procurement The words and expressions contained in this ITT have the same meaning that is given to them in the Conditions of Contract and the Service Specification.
The Conditions of Contract to be used will be the Council's Conditions of Contract, a copy of which is included in the tender pack.
1The contract will be between the successful Tenderer and the Council for the period of 4 years, with an option to extend by one year at the sole discretion of the Council. At every 12-month anniversary of the commencement of the contract, the Council has at its sole discretion the option of terminating the Agreement. If it wishes to exercise this option, the Council must give the Consultant notice in writing of the Council's decision to do so at least two months before the anniversary on which the Council wishes the contract to terminate.
Tenderers will need to meet the requirements of the Procurement Specific Questionnaire (PSQ) and obtain a total minimum score of 7 for each question under section 22, Part 3 of the PSQ, in order to be invited to stage 2 of this process. Tenderers who pass Stage 1 will be invited to provide a full tender submission as part of Stage 2.
A maximum of 5 tenderers that meet the Stage 1 threshold will be invited to submit a tender for stage 2.
If more than 5 tenderers meet the threshold, only the 5 tenderers with the highest combined scores to questions 'A' and 'B' will progress to Stage 2.
In the event of a tie for the final place(s), the first tie-breaker will be the highest score for "1. Your role and the relevance of the project or programme" for question 'B'.
If still tied, the second tie-breaker will be the highest score for "2. The complexity and scale of the example provided" for question 'B'.
If there is still a tie after applying both tie-breakers, all submissions tied at that point will progress to Stage 2, even if this results in more than 5 tenderers being invited.
How it was run
Official notice- Submission deadline
- 2 Feb 2026, 12:00 GMT
- Clarification deadline
- 19 Jan 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
7 Jan 2026 → 1 Jun 2026 · 5 dates- Tender notice published294 days ago7 Jan 2026, 13:52 GMT
- Clarification questions by282 days ago19 Jan 2026, 17:00 GMT
- Submission deadline268 days ago2 Feb 2026, 12:00 GMT
- Award decision expected by151 days ago29 May 2026, 23:59 BST
- Contract starts149 days ago1 Jun 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published7 Jan 2026, 13:52 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender