Official UK procurement notice
Site and Housing Grounds Maintenance for The Pirbright Institute
Authority: THE PIRBRIGHT INSTITUTE (Public body)
What is being bought
Published requirement descriptionThe contract is for a single supplier to provide a comprehensive grounds maintenance service to The Pirbright Institute site and associated housing.
Expected schedule of visits:
2 visits per week: April to November (2 operatives for 2 full days on site)
1 visit per week: December to March (2 operatives for 1 full day on site day) Areas to be serviced: Main Site Communal Grounds.
CVIM Estate:
Grounds Maintenance
Pirbright Institute Housing:
Estate comprises of 48 houses
Suggested schedule of visits for the Institute Housing Estate
1 visit per week: April to September (2 operatives)
1 visit per 2 weeks: October to March (2 operatives)
A dedicated team is requested with the usual exceptions (holidays/training/illness). Successful Agenda screening is mandatory for the team. We will need to be advised in advance of team changes for Gatehouse booking.
- The authority expects to re-tender this requirement around 18 Jun 2030, 23:59 BST.
CPV: Grounds maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£324,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 18 Jun 2030
- First published
- 18 Jun 2026, 14:10 BST
- Last source update
- 20 Oct 2026, 16:44 BST
- Award evaluation window
- Submission end – 10 Aug 2026
- FTS notice number
2026/S 000-057606- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b82cFind a Tender
How it was run
Official notice- Submission deadline
- 24 Jul 2026, 12:00 BST
- Clarification deadline
- 13 Jul 2026, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submissions for this tender need to be made via in-tendhost.co.uk/thepirbrightinstitut… ↗ .
Timeline
18 Jun 2026 → 29 Oct 2026 · 8 dates- Tender notice published126 days ago18 Jun 2026, 14:10 BST
- Clarification questions by101 days ago13 Jul 2026, 14:00 BST
- Submission deadline90 days ago24 Jul 2026, 12:00 BST
- Award decision expected by72 days ago10 Aug 2026, 23:59 BST
- Contract starts51 days ago1 Sept 2026, 00:00 BST
- Assessment summaries sent2 days ago20 Oct 2026, 00:00 BST
- Latest notice published2 days ago20 Oct 2026, 16:44 BST
- Today22 Oct 2026
- Standstill endsin 8 days29 Oct 2026, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 18 Jun 2026- Tender notice published18 Jun 2026, 14:10 BSTUK4
- Contract award notice published20 Oct 2026, 16:44 BSTUK6
- Status changed to complete20 Oct 2026, 16:44 BST
- Contract signature expected2 Nov 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Majestic Grounds Ltd9 Nov 2026 – 8 Nov 2029 · up to 8 Nov 2030Extensions: Optional 1 year extension · Options: Any additional related work not covered in the original contract | £269,640 | 20 Oct 2026standstill to 29 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 14final-stage tenders | 14 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Majestic Grounds LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender