Official UK procurement notice
The supply of cleaning services for Haydon School
Authority: HAYDON SCHOOL (Education)·On behalf of: Sitemark Ltd
What is being bought
Published requirement descriptionSitemark Ltd is managing a compliant public sector tender process on behalf of Haydon School (the Contracting Authority) for the procurement of cleaning services.
- How the procedure runs: The procurement will be conducted using a competitive flexible procedure, structured to ensure proportionality, transparency, and alignment with the nature of the requirement. Given that the cleaning services being procured are routine and well defined within the facilities management market, no pre-market engagement was undertaken. The specifications, service standards, and performance expectations are considered standard across the sector, and there is a sufficiently mature and competitive supplier base capable of responding without prior consultation. The procedure is designed as a staged evaluation process. At the initial stage, Tenderers will submit a written response to the quality questions, including social value, alongside their pricing submission. These elements will be evaluated against the following weighted criteria: • Quality - Response to Tender, including social value: 25% • Pricing: 45% Following this initial assessment, the highest-ranking Tenderer or Tenderers, with a minimum of 1 and a maximum of 4, will be invited to proceed to the presentation stage. This stage carries a weighting of 30% and is intended to validate and further assess the Tenderers’ proposed delivery model, mobilisation approach, and alignment with the Contracting Authority’s objectives. The final contract award will be made to the Tenderer achieving the highest combined score across all evaluated stages, expressed as a total out of 100%. The Contracting Authority retains discretion throughout the process. This includes the right to: • Reject tenders deemed to be abnormally high or low in price • Seek clarifications or hold meetings with Tenderers where necessary • Award the contract in whole or in part • Decline to award to the lowest priced or any tender The detailed scoring mechanism and evaluation methodology are set out in the document SIT-9199310-Scoring-Methodology (V1.0)(Mar 26) within the ITT tender pack, which governs how scores are applied consistently across all tender submissions.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 25%
- Presentation: 30%
- Pricing: 45%
Published award criteria (3)
- Quality
- Pricing
- Presentation
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Mar 2026, 15:26 GMT
- Last source update
- 30 Sept 2026, 18:24 BST
- Award evaluation window
- Submission end – 25 Jun 2026
- Authority reference
SIT-9199310- FTS notice number
2026/S 000-026939- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067306Find a Tender
- How it runs
The procurement will be conducted using a competitive flexible procedure, structured to ensure proportionality, transparency, and alignment with the nature of the requirement.
Given that the cleaning services being procured are routine and well defined within the facilities management market, no pre-market engagement was undertaken. The specifications, service standards, and performance expectations are considered standard across the sector, and there is a sufficiently mature and competitive supplier base capable of responding without prior consultation.
The procedure is designed as a staged evaluation process. At the initial stage, Tenderers will submit a written response to the quality questions, including social value, alongside their pricing submission. These elements will be evaluated against the following weighted criteria:
- Quality - Response to Tender, including social value: 25%
- Pricing: 45%
Following this initial assessment, the highest-ranking Tenderer or Tenderers, with a minimum of 1 and a maximum of 4, will be invited to proceed to the presentation stage. This stage carries a weighting of 30% and is intended to validate and further assess the Tenderers’ proposed delivery model, mobilisation approach, and alignment with the Contracting Authority’s objectives.
The final contract award will be made to the Tenderer achieving the highest combined score across all evaluated stages, expressed as a total out of 100%.
The Contracting Authority retains discretion throughout the process. This includes the right to:
- Reject tenders deemed to be abnormally high or low in price
- Seek clarifications or hold meetings with Tenderers where necessary
- Award the contract in whole or in part
- Decline to award to the lowest priced or any tender
The detailed scoring mechanism and evaluation methodology are set out in the document SIT-9199310-Scoring-Methodology (V1.0)(Mar 26) within the ITT tender pack, which governs how scores are applied consistently across all tender submissions.
How it was run
Official notice- Submission deadline
- 23 Apr 2026, 12:00 BST
- Clarification deadline
- 9 Apr 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Mar 2026 → 30 Sept 2026 · 8 dates- Tender notice published206 days ago24 Mar 2026, 15:26 GMT
- Clarification questions by190 days ago9 Apr 2026, 23:59 BST
- Submission deadline176 days ago23 Apr 2026, 12:00 BST
- Assessment summaries sent114 days ago25 Jun 2026, 00:00 BST
- Award decision expected by113 days ago25 Jun 2026, 23:59 BST
- Standstill ends102 days ago6 Jul 2026, 23:59 BST
- Contract starts46 days ago1 Sept 2026, 00:00 BST
- Latest notice published16 days ago30 Sept 2026, 18:24 BST
Notice history
6 events · 3 releases on Find a Tender · since 24 Mar 2026- Tender notice published24 Mar 2026, 15:26 GMTUK4
- Contract award notice published25 Jun 2026, 17:04 BSTUK6
- Status changed to complete25 Jun 2026, 17:04 BST
- Contract signature expected7 Jul 2026, 23:59 BSTscheduled
- Contract details notice published30 Sept 2026, 18:24 BSTUK7
- Procurement method changed30 Sept 2026, 18:24 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Wetton Cleaning Services LimitedSME1 Sept 2026 – 31 Aug 2029 · up to 29 Aug 2031Extensions: Extension for 2 years (one year at a time) at the discretion of the Contracting Authority. | £2,033,590 inc. VAT | 25 Jun 2026 | Awarded |
Contracts
SIT-9199310-Terms & Conditions (V1.0)(Jul 26) · Wetton Cleaning Services LimitedSME
- Signed
- 7 Jul 2026
- Value
- £2,033,590 inc. VAT
- Period
- 1 Sept 2026 – 31 Aug 2029 · up to 29 Aug 2031 with extensions
- Status
- active
- Extensions
- Extension for 2 years (one year at a time) at the discretion of the Contracting Authority.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Sitemark LtdProcess contact pointProcuring entityManaging a compliant public sector procurement process on behalf of the Contracting Authority (Haydon School)
Bidders & participating suppliers
1 commercial party on the notice- Wetton Cleaning Services LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender