Find a TenderAwarded
Published 20 Jul 2022, 17:03 BST

Official UK procurement notice

Sir Thomas Rich's School - Catering Services

Official notice

Authority: SIR THOMAS RICH'S SCHOOL (Education)

ServicesRestricted procedureSME suitable
Published estimate£1,800,000exc. VAT16.9% above published estimate
Submissions closed 19 Aug 2022awarded 22 Nov 2022
Awarded to Aspens Services Limited

What is being bought

Published requirement description

Sir Thomas Rich's School is currently out to tender for the provision of a full daily catering service.The services at the the school are currently outsourced.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast and morning break and full lunch service for each school day at the site. Across the school there are currently 1154 pupils on roll for the academic year 2021/22. Of this figure, 44 pupils are entitled to Free School Meals. TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the catering team [2] are eligible to be members of the Local Government Pension Scheme and all details are in the tender documentation.

  • Recurrence: Further notices will be published in 2025, 2026 or 2027 dependent on the exercising of contract extension options.

CPV: School catering services

The lotProcurement structure

single lot · value published
Lot #1Sir Thomas Rich's School is currently out to tender for the provision of a full daily…AwardedPublished value£1,800,000

Sir Thomas Rich's School is currently out to tender for the provision of a full daily catering service.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast, morning break, after school sales and a full lunch service for each school day. The catering facilities at the School include the main dining area/servery, plus a further Sixth Form kitchen and servery in the Sixth Form Centre. There is also a snack pod. All outlets are available to all pupils with the exception of the 6th Form Café which is reserved for the 6th Form pupils.There are currently 1154 pupils on roll for the academic year 2022/23. Of this figure, 44 pupils are entitled to free school meals. TUPE is expected to apply, details of which can be found in the tender documentation]Some members of the catering team [2] are eligible to be members of the Local Government Pension Scheme and all details are in the tender documentation.The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful Contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and on-going.The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menus ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: South West · Oakleaze, Longlevens, Gloucester, GL2 0LF
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90%Price: 10%
Published sub-criteria (2)
  • All criteria are stated only in the procurement documents: 90%
  • price: 10%
Published award criteria (2)
  • All criteria are stated only in the procurement documents: 90
  • Price: 10
What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement

Yes · Further notices will be published in 2025, 2026 or 2027 dependent on the exercising of contract extension options.

First published
20 Jul 2022, 17:03 BST
Last source update
9 Dec 2022, 10:07 GMT
Authority reference
MPN-10225
FTS notice number
2022/S 000-034883
Classification (CPV)
School catering services
Delivery area
South West (UKK13)
Official registry OCID
ocds-h6vhtk-03540b Find a Tender
Review and risk notes
Review procedure

Sir Thomas Rich's School incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Publisher note: CPV code 55524000-9, falls within Schedule 3 of the Public Contracts Regulations 2015 as a Social and Other Specific Service, therefore the procurement procedure is governed by Section 7 of Part 2 (Regulations 74-77) of those Regulations.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
19 Aug 2022, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Aug 2022 → 9 Dec 2022 · 3 dates
  1. Submission deadline
    19 Aug 2022, 17:00 BST
  2. Invitations to tender expected
    6 Sept 2022, 00:00 BST
  3. Notice published
    9 Dec 2022, 10:07 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    9 Dec 2022, 10:07 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,103,4021 contract exc. VAT
Bids received 31 from SMEs
Contracts signed 1latest 22 Nov 2022
Awarded toValueDateStatus
Aspens Services LimitedCatering Services£2,103,402 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic1——

Contracting authority & participating public bodies

Sir Thomas Rich's School

Contracting authorityEducationEducation instituteEducation Oakleaze, Longlevens, Gloucester, South West, GL2 0LFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Aspens Services LtdAwarded supplier Ground Floor, Teme House, Whittington, West Midlands, WR5 2RY

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria