Official UK procurement notice
Sir Thomas Rich's School - Catering and Cleaning Services
Authority: SIR THOMAS RICH'S SCHOOL (Education)·On behalf of: Minerva Procurement Consultancy Services Limited
What is being bought2 lots · detail below
Published requirement descriptionLo 1 - Catering Services
Sir Thomas Rich's School (and Sixth Form) is currently out to tender for the provision of a full daily catering service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 26 October 2026
The services at the school are an outsourced provision.
The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast and morning breaks and full lunch service for each school day.
The catering facilities at the school include two kitchens, one for the main school and one in the Sixth Form. There is also currently a snack pod for the main school. There is an After School Service 'Late Clubs' provision.
Across the school there are currently 1238 pupils on roll for the academic year 2025/26. Of this figure, 66 pupils are entitled to Free School Meals.
TUPE is expected to apply, details of which can be found in the tender documentation.
There are presently no members of the catering staff who have membership of the LGPS.
The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.
The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.
Lot 2 - Cleaning Services
Sir Thomas Rich's School is currently out to tender for the provision of a full daily cleaning service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 26 October 2026
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
There are presently no members of the cleaning staff who have membership of the LGPS.
- The authority expects to re-tender this requirement around 15 Sept 2028, 23:59 BST.
- How the procedure runs: Duty to Consider Lots As part of the initial project set up and approval stage of the tender process, Sir Thomas Rich's School discussed with Minerva the possibility of splitting the tender into more than one lot/contract. On the basis that Sir Thomas Rich's School is a single site it was agreed that lots were not appropriate for this tender process. Full details of the description of the process being used are contained within the documents accompanying this tender. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to: Stage 3 Presentation Day Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period) Stage 5 Publication of Contract Details Notice Further details of the CFP can be found in the documentation accompanying this tender.
CPV: School catering services · School cleaning services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,720,000 together) · same evaluation weights on every lotLot #1Catering ServicesAwardedRenewalPublished value£2,000,000
The source published no individual description for this lot.
Lot #2Cleaning ServicesAwardedRenewalPublished value£720,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Price: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 15 Sept 2028
- First published
- 3 Mar 2026, 10:49 GMT
- Last source update
- 17 Sept 2026, 17:31 BST
- Award evaluation window
- Submission end – 15 Sept 2026
- Authority reference
MPN-10351- FTS notice number
2026/S 000-018821- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06609eFind a Tender
- How it runs
Duty to Consider Lots
As part of the initial project set up and approval stage of the tender process, Sir Thomas Rich's School discussed with Minerva the
possibility of splitting the tender into more than one lot/contract. On the basis that Sir Thomas Rich's School is a single site it was agreed that lots were not appropriate for this tender process.
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.
How it was run
Official notice- Requests to participate (first stage)
- 9 Apr 2026, 17:00 BST
- Submission deadline
- 9 Apr 2026, 17:00 BST
- Clarification deadline
- 16 Mar 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Full details of how to submit are contained within the documents accompanying this tender.
Timeline
3 Mar 2026 → 26 Oct 2026 · 8 dates- Tender notice published236 days ago3 Mar 2026, 10:49 GMT
- Clarification questions by223 days ago16 Mar 2026, 17:00 GMT
- Submission deadline199 days ago9 Apr 2026, 17:00 BST
- Award decision expected by40 days ago15 Sept 2026, 23:59 BST
- Assessment summaries sent39 days ago17 Sept 2026, 00:00 BST
- Latest notice published38 days ago17 Sept 2026, 17:31 BST
- Standstill ends27 days ago28 Sept 2026, 23:59 BST
- Today25 Oct 2026
- Contract startstoday26 Oct 2026
Notice history
4 events · 2 releases on Find a Tender · since 3 Mar 2026- Tender notice published3 Mar 2026, 10:49 GMTUK4
- Contract award notice published17 Sept 2026, 17:31 BSTUK6
- Status changed to complete17 Sept 2026, 17:31 BST
- Contract signature expected23 Oct 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Catering Services1 award | |||
| TAYLOR SHAW LIMITEDSit Thomas Rich's School - Catering26 Oct 2026 – 25 Oct 2029 · up to 25 Oct 2031Extensions: The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each. · Options: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years. | £2,426,988 | 17 Sept 2026standstill to 28 Sept 2026 | Standstill |
| Lot 2 · Cleaning Services1 award | |||
| Sansum Solutions Group LimitedSMESir Thomas Rich's School - Cleaning Services26 Oct 2026 – 25 Oct 2029 · up to 25 Oct 2031Extensions: The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each. · Options: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years. | £905,040 | 17 Sept 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Catering Services | 5final-stage tenders | 3 | 0 | — |
| 2 · Cleaning Services | 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Minerva Procurement Consultancy Services LimitedProcess contact pointProcuring entityProcurement consultancy support for Sir Thomas Rich's School
Bidders & participating suppliers
2 commercial parties on the notice- SANSUM SOLUTIONS GROUP LIMITEDAwarded supplier
- Taylor Shaw LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender