Sir Thomas Rich's School - Catering and Cleaning Services

{
  "id": "018821-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-03-03T10:49:06Z",
  "ocid": "ocds-h6vhtk-06609e",
  "buyer": {
    "id": "GB-PPON-PCMJ-8458-VCYZ",
    "name": "SIR THOMAS RICH'S SCHOOL"
  },
  "tender": {
    "id": "MPN-10351",
    "lots": [
      {
        "id": "1",
        "title": "Catering Services",
        "value": {
          "amount": 2000000,
          "currency": "GBP",
          "amountGross": 4000000
        },
        "status": "active",
        "options": {
          "description": "The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years."
        },
        "renewal": {
          "description": "The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Sir Thomas Rich's School (and Sixth Form) is currently out to tender for the provision of a full daily catering service.\nThe contract is being offered for three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 26 October 2026\nThe services at the school are  an outsourced provision.\nThe Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast and morning breaks and full lunch service for each school day.\n The catering facilities at the school include two kitchens, one for the main school and one in the Sixth Form. There is also currently a snack pod for the main school. There is an After School Service 'Late Clubs' provision.\nAcross the school there are currently 1238 pupils on roll for the academic year 2025/26.  Of this figure, 66 pupils are entitled to Free School Meals. \nTUPE is expected to apply, details of which can be found in the tender documentation.\nThere are presently no members of the catering staff who have membership of the LGPS.\nThe school is keen to further increase uptake and continue the good work already in place for catering.  It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.\nThe school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.",
        "secondStage": {
          "maximumCandidates": 5,
          "minimumCandidates": 1
        },
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 90,
                  "weight": "percentageExact"
                }
              ],
              "description": "Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender."
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-10-25T23:59:59+01:00",
          "startDate": "2026-10-26T00:00:00+00:00",
          "maxExtentDate": "2031-10-25T23:59:59+00:00"
        }
      },
      {
        "id": "2",
        "title": "Cleaning Services",
        "value": {
          "amount": 720000,
          "currency": "GBP",
          "amountGross": 1440000
        },
        "status": "active",
        "options": {
          "description": "The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years."
        },
        "renewal": {
          "description": "The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Lot 2 - Cleaning Services\nSir Thomas Rich's School is currently out to tender for the provision of a full daily cleaning service.\nThe contract is being offered for three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 26 October 2026\nThe contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.\nTUPE is expected to apply, details of which can be found in the tender documentation.\nThere are presently no members of the cleaning staff who have membership of the LGPS.",
        "secondStage": {
          "maximumCandidates": 5,
          "minimumCandidates": 1
        },
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 90,
                  "weight": "percentageExact"
                }
              ],
              "description": "Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender."
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-10-25T23:59:59+01:00",
          "startDate": "2026-10-26T00:00:00+00:00",
          "maxExtentDate": "2031-10-25T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "55524000",
            "scheme": "CPV",
            "description": "School catering services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "additionalClassifications": [
          {
            "id": "90919300",
            "scheme": "CPV",
            "description": "School cleaning services"
          }
        ]
      }
    ],
    "title": "Sir Thomas Rich's School - Catering and Cleaning Services",
    "value": {
      "amount": 2720000,
      "currency": "GBP",
      "amountGross": 5440000
    },
    "status": "active",
    "documents": [
      {
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/minervapcs/aspx/Home",
        "description": "All documents are being provided on publication of this Tender Notice.  They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.",
        "documentType": "biddingDocuments"
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      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "018821-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/018821-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-03-03T10:49:06Z"
      }
    ],
    "procedure": {
      "features": "Duty to Consider Lots\nAs part of the initial project set up and approval stage of the tender process, Sir Thomas Rich's School discussed with Minerva the\npossibility of splitting the tender into more than one lot/contract.  On the basis that Sir Thomas Rich's School is a single site it was agreed that lots were not appropriate for this tender process.\nFull details of the description of the process being used are contained within the documents accompanying this tender.\nStage 1 Conditions of participation with evaluation\nSuppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.\nStage 2 Invitation to Tender with evaluation\nSuppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:\nStage 3 Presentation Day\nStage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)\nStage 5 Publication of Contract Details Notice\nFurther details of the CFP can be found in the documentation accompanying this tender."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2028-09-15T23:59:59+01:00"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-09-15T23:59:59+01:00"
    },
    "description": "Lo 1 - Catering Services\nSir Thomas Rich's School (and Sixth Form) is currently out to tender for the provision of a full daily catering service.\nThe contract is being offered for three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 26 October 2026\nThe services at the school are  an outsourced provision.\nThe Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast and morning breaks and full lunch service for each school day.\n The catering facilities at the school include two kitchens, one for the main school and one in the Sixth Form. There is also currently a snack pod for the main school. There is an After School Service 'Late Clubs' provision.\nAcross the school there are currently 1238 pupils on roll for the academic year 2025/26.  Of this figure, 66 pupils are entitled to Free School Meals. \nTUPE is expected to apply, details of which can be found in the tender documentation.\nThere are presently no members of the catering staff who have membership of the LGPS.\nThe school is keen to further increase uptake and continue the good work already in place for catering.  It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.\nThe school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.\nLot 2 - Cleaning Services\nSir Thomas Rich's School is currently out to tender for the provision of a full daily cleaning service.\nThe contract is being offered for three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 26 October 2026\nThe contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.\nTUPE is expected to apply, details of which can be found in the tender documentation.\nThere are presently no members of the cleaning staff who have membership of the LGPS.",
    "enquiryPeriod": {
      "endDate": "2026-03-16T17:00:00+00:00"
    },
    "hasRecurrence": true,
    "specialRegime": [
      "lightTouch"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
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      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Full details of how to submit are contained within the documents accompanying this tender.\nhttps://in-tendhost.co.uk/minervapcs/aspx/Home",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2026-04-09T17:00:00+01:00"
  },
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      "name": "SIR THOMAS RICH'S SCHOOL",
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        "country": "GB",
        "locality": "Gloucester",
        "postalCode": "GL2 0LF",
        "countryName": "United Kingdom",
        "streetAddress": "Oakleaze"
      },
      "details": {
        "url": "https://strschool.co.uk/",
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            "description": "Public authority - sub-central government"
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        "scheme": "GB-PPON"
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        "name": "Maria Robinson",
        "email": "Tenders@minervapcs.com",
        "telephone": "01256467107"
      }
    },
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      "id": "GB-COH-07144956",
      "name": "Minerva Procurement Consultancy Services Limited",
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        "country": "GB",
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        "postalCode": "RG24 8PE",
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