Sir Robert Woodard Academy ~ Cleaning Tender

The successful Supplier will be required to provide cleaning services for the Sir Robert Woodard Academy.

The current contract value is in excess of £220k per annum.

Sir Robert Woodard Academy is a large state school of approximately 1400 secondary school pupils, and is part of the Woodard Academies Trust. The Trust has an impressive heritage as part of the Woodard family of schools, created by founder Nathaniel Woodard in 1848 with the aim of providing an education based on Christian values and a belief in nurturing and enriching each individual child.

This is an exciting time for the Trust who have recently launched an ambitious new five-year strategy to continue to drive up standards, nurture and educate our children into successful adults, develop, and recruit the best teachers, work collaboratively in our local area, and grow our Trust in geographical clusters.

The majority of the school is housed in a very large single building was originally built early in the last decade and has some interesting architectural features – some of which are quite challenging to clean – extensive use of glass internally as a prime example.

The school currently has an evening cleaning team of around 15 members of staff and has additional coverage of day janitors who carry out a mixture of reactive and prescribed tasks. The ITT process will look to suppliers to identify the optimal use of current hours to provide both ad hoc day time support and exacting evening clean standards.

Originally the cleaning service was operated in house but the school is approaching the end of its second out-sourced contract term.

The contract covers the scope for the provision of all cleaning services within the School. The tender project is seeking to appoint a

contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities as well as delivering consistency of standards and accurate management reporting capabilities.

Whilst the fabric of the school’s campus is in good condition, there are multiple different type of floor surfaces which present the cleaners with daily challenges, in addition the site lines provided by excellent natural lighting and long visible corridors also present cleaning challenges. It is anticipated that equipment upgrade could help address these issues.

The cleaning team currently work prescribed zones which are similar in size due to building design.

The client team sees an ideal opportunity to reset the basic specifications, and then is looking for a service provider that can:

•deliver consistency and compliance to standards and regulations in day to day and in periodic cleaning

•communicate well with the cleaning team and manage the resource and resourcing effectively

•give realistic cost certainty but also assure value for money spent

•flex its schedules and service to accommodate both one off and regular events

•provide a fit for purpose and proactive off-site management support function

•communicate well with both the school and the on-site cleaning team

•build an operating model over the contract term that fits the needs of the school

The contract being tendered is for three years in duration from 1 January 2025 until December 2027 and is likely to be fixed price in nature, with the Contractor invoicing the Client for one twelfth of the annual cost on a monthly basis.

Please see the SQ Document for more information.