Find a TenderAwarded

Published 17 Jul 2023, 14:03 BST

Official UK procurement notice

New Short Breaks for children with disabilities and additional needs - Flexible Framework

Official notice

Authority: London Borough of Sutton (Local council)

Framework agreement3 lotsServicesOpen procedureSME suitable

Sectors: Health & Social Care (85)Community & Cultural Services (98) Delivery: UKLondon (UKI)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 21 Mar 2025awarded 5 Dec 2023

Lots 3see the lot list below

Framework period Ends 10 Dec 2028

What is being bought3 lots · detail below

Published requirement description

The Council is reopening the Flexible Framework to invite new applicants. The Framework intends to commission portage and short breaks services which deliver age appropriate activities for Children With Disabilities and Additional Needs. Activities will provide a supportive and nurturing service for children and give parents and carers the opportunity to have a break from caring.

The provision of a wide range of short break activities for children with disabilities and additional needs will help to support families, give children the best start in life and help children to develop at key life stages. We want to commission services for children with disabilities and additional needs to support positive outcomes in family resilience, social integration and independence. These services should help families to give children with disabilities and additional needs the best start in life and support development through key life stages. They should support children with disabilities and additional needs to be part of their community, to take part in wider activities to achieve positive life outcomes and support independence.

The London Borough of Sutton commissions this service in accordance with Regulation 74 of the Public Contract Regulations 2015 (Light Touch Regime for Health and Social Care) allowing the commissioning of this contract by means of a Lot based, Flexible Framework which will be re-opened periodically as detailed within the tender documentation during the 5 year framework duration.

Suppliers who successfully join the Framework at the re-opening will have a contract end date in line with the original 5 year framework duration.

CPV: Health and social work services · Other community, social and personal services

How this framework works

From the published notice

Bids received: 21 bids on the busiest of 3 lots · 23 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot

Lot #1Short break group and family support services London

Providers on this Lot are able to offer group based provision based on age ranges to support children and their families. Group activities will be based on developmental needs that reflect key life stages.

Contract period: … – 10 Dec 2028

Delivery: London

Variant bids: not allowed

98000000 Other community, social and personal services

Lot #2Personal Assistant Support London

Providers for this lot are able to offer Personal Assistant support to help children and young people access community activities of their choice.

Contract period: … – 10 Dec 2028

Delivery: London

Variant bids: not allowed

98000000 Other community, social and personal services

Lot #3Short Break Activities and Family Support for Children and Young People with Higher Needs UK, London

Providers on this Lot are able to offer group based provision and specialist support for those with higher needs (including complex health needs and issues of escalating behaviour).

Contract period: … – 10 Dec 2028

Delivery: UK, London

Variant bids: not allowed

98000000 Other community, social and personal services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 3 lots

Quality: 100%

Published award criteria (2)

Quality: 100
Price: 0

What this means for your bid

“New Short Breaks for children with disabilities and additional needs -…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use the vehicle: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 17 Jul 2023, 14:03 BST
Last source update: 19 Feb 2025, 15:57 GMT
Award evaluation window: 21 Mar 2025 – …
Authority reference: DN759560
FTS notice number: 2025/S 000-005938
Classification (CPV): Health and social work servicesOther community, social and personal services
Delivery area: UKLondon (UKI)
Official registry OCID: ocds-h6vhtk-03e290 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 21 Mar 2025, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 21 Mar 2025, 12:30 GMT

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

19 Feb 2025 → 21 Mar 2025 · 3 dates

Notice published
19 Feb 2025, 15:57 GMT
Admission / appointment period endsperiod end, not a bid countdown
21 Mar 2025, 12:00 GMT
Bids opened
21 Mar 2025, 12:30 GMT

Notice history

3 events · 3 releases on Find a Tender · since 19 Feb 2025

Status changed to complete
19 Feb 2025, 10:09 GMT
Status changed to active
19 Feb 2025, 15:57 GMT
Deadline moved to 21 Mar 2025, 12:00 GMT
19 Feb 2025, 15:57 GMT
+574 days · was 25 Aug 2023, 12:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 23admitted to the panel · see the list ↓

Bids received 2118 from SMEs · busiest of 3 lots

Contracts signed 3latest 5 Dec 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Personal Assistant Support
Signed
5 Dec 2023
Value
—
Period
… – 10 Dec 2028
Status
active
Short Break Activities and Family Support for Children and Young People with Higher Needs
Signed
5 Dec 2023
Value
—
Period
… – 10 Dec 2028
Status
active
Short Breaks for children with disabilities and additional needs - Flexible Framework
Signed
24 Nov 2023
Value
—
Period
… – 10 Dec 2028
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Short break group and family support services	21bids · 21 electronic	18	—	£1,000 – £2,000,000
2 · Personal Assistant Support	18bids · 18 electronic	17	—	£5,000 – £1,000,000
3 · Short Break Activities and Family Support for Children and Young People with Higher Needs	18bids · 18 electronic	16	—	£1,000 – £1,500,000
Whole notice	—	—	—	£5,000 – £2,000,000

Contracting authority & participating public bodies

London Borough of Sutton

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Offices, St Nicholas Way, Sutton, London, SM1 1EAContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

29 commercial parties on the notice

Adapt To LearnFramework contractor Thames Lane, Barkingside, Ilford, London, IG6 1QG
Barnardo’sFramework contractor Tanners Lane, Barkingside, Ilford, Essex, London, IG6 1QG
Better Care GroupFramework contractor 1-4 Park Terrace, Worcester Park, London, KT4 7JZ
Better Families Social Work Services LtdFramework contractor 86-90 Paul Street, London, London, EC2A 4NE
Chloe Drury Limited T/A Caremark (Sutton)Framework contractor 20 Ewell Road, Cheam, UK, SM3 8BU
Dew Healthcare Services LtdFramework contractor 62 Tewson Road, London, London, SE18 1AY
Dew Healthcare Services LtdFramework contractor 63 Tewson Road, London, London, SE18 1AY
Disability ChallengersFramework contractor Stoke Park, Guildford, London, GU1 1TU
Emerald Care Services (UK) LimitedFramework contractor 46-47 Newbury House, Overton Road, London, London, SW9 7HJ
Jigsaw4uFramework contractor 40 Mill Green Road, Mitcham, London, CR4 4HY

Show 19 more suppliers

Joal Miez Holdings LtdFramework contractor Farm Road Pavilion, Farm Road, Morden, London, SM4 6RA
Keen2Go LimitedFramework contractor West Lodge, London Road, Wallington, London, SM6 7BW
Mercylink Care Services LtdFramework contractor Regus Building, Jhumat House, 160 Lonon Road, Barking, London, IG11 8BB
Mercylink Care Services LtdFramework contractor Regus Building, 160 London Rd, Barking, London, IG11 8BB
Mercylink Care Services LtdFramework contractor Jhumat House, 160 London Road, Barking, London, IG11 8BB
Mighty Men of ValourFramework contractor 14 Willis Road, Croydon, London, CR0 2XX
Orchard Hill CollegeFramework contractor 8th Floor, Quadrant House, Sutton, London, SM2 5AS
Orchard Hill CollesgeFramework contractor 8th Floor Quadrant House, Sutton, London, SM2 5AS
Palace For Life FoundationFramework contractor Selhurst Park, London, London, SE25 6PU
Playwise Learning CICFramework contractor Playwise Hub, Floor 1A Sutton Central Library, Sutton, London, SM1 1EA
Prospero TeachingFramework contractor 15 Worsip Street, London, London, EC2A 2DT
QH Care Services LimitedFramework contractor SBC House, Restmor Way, Wallington, London, SM6 7AH
QH Care Services LimitedFramework contractor SBC House, Restmoor Way, Wallington, London, SM6 7AH
QH Care Services LimitedFramework contractor SBC House Restmoor Way, Wallington, London, SM6 7AH
RTC Resources LtdFramework contractor 214 Jaycee House, Purley Way, Croydon, London, CR0 4XG
Sport WorksFramework contractor Royal Quays Business Centre, North Shields, London, NE29 6DE
Supreme Education LtdFramework contractor 1433A London Road, Norbury, London, SW16 4AQ
Sutton MencapFramework contractor 8 Stanley Park Road, Wallington, London, Sm6 0EU
Sutton MencapFramework contractor 8 Stanley Park Road, Wallington, London, SM6 0EU

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.

What is being bought3 lots · detail below

How this framework works

Lots and requirements (3)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).