Official UK procurement notice
Short Breaks for Children and Young People with Special Educational Needs and Disabilities
Authority: London Borough of Harrow (Local council)
What is being bought3 lots · detail below
Published requirement descriptionShort breaks provide children and young people (5 - 18 years) with the opportunity to access a range of enriching activities such as afterschool clubs, holiday playschemes, arts, crafts, sports, community outreach, where they can spend time away from their
parent/carer and spend time with their peers. Caring for a child or young person with a disability is exhausting and can put even the strongest relationships under strain. Short breaks provide parents/carers with the opportunity to have a 'break' from their caring responsibilities and to spend time with partners and other members of the family. The service will be available to children and young people between the age of 5-18 living in the London Borough of Harrow who have a disability, as defined under the Equality Act 2010.
- The authority expects to re-tender this requirement around 1 Feb 2028, 23:59 GMT.
CPV: Health and social work services
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 15 bids on the busiest of 3 lots · 14 suppliers appointed
- Framework period
- 3 yrs · up to 8 yrs from 1 Sept 2025
- Scheme runs until
- 31 Aug 2033
Published description of the framework
Direct Awards - The Direct award process is the same for all 3 Lots. Social Workers will identify a need and send a profile out to providers via the Local Authorities Care Place System. Providers will be given a time period to respond, all responses will be shared with the Social Worker and the families of the Children and will then be awarded based on "User Choice".
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £3,055,200: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #15-13 Years Centre Based and After School ActivitiesAwardedRenewalceiling above
This Lot is for Centre Based and After School Activities and must offer a wide range of activities that will ensure that children and young people between the ages of 5 and 13 years old have access to specially designed enriching provision. These activities should offer children and young people a safe and stimulating environment that supports them to make friends, develop new skills, improve outcomes and participate in fun and exciting activities.
- Economic & financial standing
The associated tender documents set out conditions of participation that must be met in order for a supplier to be awarded the public contract. The procurement documents are available for unrestricted and full direct access, free of charge, at www.londontenders.org ↗
Opportunity ID - DN308722
- Technical & professional ability
The associated tender documents set out conditions of participation that must be met in order for a supplier to be awarded the public contract. The procurement documents are available for unrestricted and full direct access, free of charge, at www.londontenders.org ↗
Opportunity ID - DN308722
Lot #213 - 16 Years Centre Based and After School Activities, Community and Themed SessionsAwardedRenewalPublished value£4,073,600
This Lot is specifically for Centre Based and After School Activities, Community and Themed Sessions, there must be a wide range of activities that will ensure that children and young people between the ages of 13 and 16 years old have access to specially designed enriching provision. These activities should offer this age group a safe and stimulating environment to supports them to make friends, develop new skills, improve outcomes and participate in fun and exciting activities.
- Economic & financial standing
The associated tender documents set out conditions of participation that must be met in order for a supplier to be awarded the public contract. The procurement documents are available for unrestricted and full direct access, free of charge, at www.londontenders.org ↗
Opportunity ID - DN308722
- Technical & professional ability
The associated tender documents set out conditions of participation that must be met in order for a supplier to be awarded the public contract. The procurement documents are available for unrestricted and full direct access, free of charge, at www.londontenders.org ↗
Opportunity ID - DN308722
Lot #316 - 18 Years Community and Themed Sessions Vocational ActivitiesAwardedRenewalceiling above
This Lot is for Community and Themed Sessions, and Vocational Activities, must offer a wide range of activities will ensure that children and young people have access to specially designed enriching provision. These activities should offer young people between the ages of 16 and 18 years old a safe and stimulating environment that supports them to make friends, develop new skills, improve outcomes and participate in fun and exciting activities.
- Economic & financial standing
The associated tender documents set out conditions of participation that must be met in order for a supplier to be awarded the public contract. The procurement documents are available for unrestricted and full direct access, free of charge, at www.londontenders.org ↗
Opportunity ID - DN308722
- Technical & professional ability
The associated tender documents set out conditions of participation that must be met in order for a supplier to be awarded the public contract. The procurement documents are available for unrestricted and full direct access, free of charge, at www.londontenders.org ↗
Opportunity ID - DN308722
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality / Technical: 60%
- Lot Specific Questions: 40%
Published award criteria (2)
- Quality / Technical: This section is a series of Generic Questions that must be completed around Service Delivery
- Lot Specific Questions: Lot Specific Questions there are questions around the activities and outcomes for a specific Lot
- Economic & financial standing
The associated tender documents set out conditions of participation that must be met in order for a supplier to be awarded the public contract. The procurement documents are available for unrestricted and full direct access, free of charge, at www.londontenders.org ↗
Opportunity ID - DN308722
- Technical & professional ability
The associated tender documents set out conditions of participation that must be met in order for a supplier to be awarded the public contract. The procurement documents are available for unrestricted and full direct access, free of charge, at www.londontenders.org ↗
Opportunity ID - DN308722
- “Short Breaks for Children and Young People with Special Educational…” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Feb 2028
- First published
- 4 Apr 2025, 11:49 BST
- Last source update
- 15 Aug 2025, 11:03 BST
- Award evaluation window
- Submission end – 7 Aug 2025
- Authority reference
DN308722- FTS notice number
2025/S 000-027911- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fd35Find a Tender
How it was run
Official notice- Appointment period ends
- 27 Jun 2025, 12:00 BST
- Clarification deadline
- 19 Jun 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
4 Apr 2025 → 1 Sept 2025 · 10 dates- Planning notice published4 Apr 2025, 11:49 BST
- Market engagement24 Apr 2025, 23:59 BST
The London Borough of Harrow is seeking to engage with providers that can deliver Short Breaks for Children and Young People with Special Educational Needs and Disabilities to participate in preliminary market engagement to assist in developing the authority's requirements and approach to deliver best possible outcomes to the residents of Harrow.
We therefore would like to invite suitably qualified service providers to participate in discussions which will take at the London Borough of Harrow, Forward Drive, Harrow, HA3 8FL, Meeting HCH Hub on the 24th April 2025 at 1.30pm to 3.30pm.
If you would like to participate and attend this event or have any questions, please express your interest by email to Lisa Taylor, Deputy Head of Procurement, [email protected]
The objective of this event is to get a better understanding of the following:
- Seek feedback from providers and to inform the development of the tender documentation
- Answer questions interested companies may have regarding service specifications, pricing model
- Provide practical advice to interested companies on local government tendering to support
submission of tender
- Breakdown barriers to entry for locally based SME companies.
- Next notice expected27 May 2025, 23:59 BST
- Tender notice published28 May 2025, 08:33 BST
- Clarification questions by19 Jun 2025, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown27 Jun 2025, 12:00 BST
- Award decision expected by7 Aug 2025, 23:59 BST
- Assessment summaries sent11 Aug 2025, 00:00 BST
- Latest notice published15 Aug 2025, 11:03 BST
- Contract starts1 Sept 2025, 00:00 BST
Notice history
9 events · 3 releases on Find a Tender · since 4 Apr 2025- Preliminary market engagement notice published4 Apr 2025, 11:49 BSTUK2
- Tender notice published28 May 2025, 08:33 BSTUK4
- Published value published: £10,184,00028 May 2025, 08:33 BST
- Status changed to active28 May 2025, 08:33 BST
- Procurement method changed28 May 2025, 08:33 BST
- Deadline published: 27 Jun 2025, 12:00 BST28 May 2025, 08:33 BST
- Contract award notice published15 Aug 2025, 11:03 BSTUK6
- Status changed to complete15 Aug 2025, 11:03 BST
- Contract signature expected1 Sept 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£3,055,200 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · 5-13 Years Centre Based and After School Activities1 award | |||
| Better Families Social Work Services LtdSME, Community Connex LimitedVCSE, D-TRIUMPH CARE LTD, Endorphins (London & South East) LimitedSME, HARROW CARERSVCSE, LEARNING DISABILITY NETWORK LONDON LTDVCSE +5 more1 Sept 2025 – 31 Aug 2030 · up to 31 Aug 2033Extensions: To establish an Open Framework with the first framework (period 1) commencing on 1st September 2025 to 31st August 2028 with a second framework (period 2) for a term of 2 years from 1st September 2028 to 31st August 2030 with an option to extend by 3 years from 1st September 2030 to 31st August 2033. | ceiling above | 11 Aug 2025 | Awarded |
| Lot 2 · 13 - 16 Years Centre Based and After School Activities, Community and Themed Sessions1 award | |||
| Better Families Social Work Services LtdSME, Care Consort LtdSME, Community Connex LimitedVCSE, D-TRIUMPH CARE LTD, HARROW CARERSVCSE, LEARNING DISABILITY NETWORK LONDON LTDVCSE +7 more1 Sept 2025 – 31 Aug 2030 · up to 31 Aug 2033Extensions: To establish an Open Framework with the first framework (period 1) commencing on 1st September 2025 to 31st August 2028 with a second framework (period 2) for a term of 2 years from 1st September 2028 to 31st August 2030 with an option to extend by 3 years from 1st September 2030 to 31st August 2033 | £4,073,600 | 11 Aug 2025 | Awarded |
| Lot 3 · 16 - 18 Years Community and Themed Sessions Vocational Activities1 award | |||
| Care Consort LtdSME, Community Connex LimitedVCSE, D-TRIUMPH CARE LTD, Goldcrest Healthcare Service LtdSME, HARROW CARERSVCSE, LEARNING DISABILITY NETWORK LONDON LTDVCSE +4 moreShort Breaks for Young People & Children with Special Educational Needs and Disabilities1 Sept 2025 – 31 Aug 2030 · up to 31 Aug 2033Extensions: Open Framework with the first framework (period 1) commencing on 1st September 2025 to 31st August 2028 with a second framework (period 2) for a term of 2 years from 1st September 2028 to 31st August 2030 with an option to extend by 3 years from 1st September 2030 to 31st August 2033. | ceiling above | 11 Aug 2025 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 5-13 Years Centre Based and After School Activities | 13final-stage tenders | 8 | 3 | — |
| 2 · 13 - 16 Years Centre Based and After School Activities, Community and Themed Sessions | 15final-stage tenders | 10 | 3 | — |
| 3 · 16 - 18 Years Community and Themed Sessions Vocational Activities | 11final-stage tenders | 7 | 3 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
14 commercial parties on the notice- ALLFOR CARE SERVICES LTDFramework contractor
- BETTER FAMILIES SOCIAL WORK SERVICES LTDFramework contractor
- CARE CONSORT LTDFramework contractor
- CARE4OCUS LTDFramework contractor
- COMMUNITY CONNEX LTD.Framework contractor
- D-TRIUMPH CARE LTDFramework contractor
- ENDORPHINS (LONDON & SOUTH EAST) LIMITEDFramework contractor
- GOLDCREST HEALTHCARE SERVICE LIMITEDFramework contractor
- HARROW CARERSFramework contractor
- LEARNING DISABILITY NETWORK LONDON LIMITEDFramework contractor
Show 4 more suppliers
- LIFESERVE SOLUTIONS LIMITEDFramework contractor
- MANUELLA CARE LIMITEDFramework contractor
- ONECARE-UK LTDFramework contractor
- STAR MARIS HEALTHCARE LIMITEDFramework contractor
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All tender documents comprising of those listed below are being provided at the same time that this tender notice is published at http://www.londontenders.org/ Opportunity Id: DN308722 Document - PSQ Instructions and Assessment Methodology Document - Invitation to Tender Document…
- Technical specifications Technical specifications to be met http://www.londontenders.org/ The tender specification is being provided at the same time that the tender notice is published at http://www.londontenders.org/ Opportunity Id: DN308722
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender