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Published 23 May 2025, 12:56 BST

Official UK procurement notice

Short Break Services for Children and Young People with Disabilities and/or Additional Needs

Official notice

Authority: London Borough of Hillingdon (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Health & Social Care (85) Delivery: London (UKI74)
Published estimate£258,000≈ £86k / year · £309,600 inc. VAT2.5% below published estimate
Submissions closed 9 Jan 2026awarded 24 Apr 2026
Awarded to Community Connex Limited
Contract term 3 yrsends 31 May 2029 · starts 1 Jun 2026

What is being bought

Published requirement description

A competitive tender was undertaken for the provision of Short Break Services for Children and Young People with disabilities and/or additional needs.

Contract commencement date: 1 June 2026

CPV: Health and social work services

The lotProcurement structure

single lot · value published
Lot #1Awarded 3 yrsSMEVCSEPublished value£258,000
Contract period: 1 Jun 2026 – 31 May 2029 (3 yrs)Value: £258,000 exc. VAT · £309,600 inc. VAT
Delivery: LondonEligibility: SME eligibleVCSE eligible
85000000 Health and social work services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 80% quality and 20% price with a budget limit

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 May 2025, 12:56 BST
Last source update
7 Aug 2026, 13:40 BST
FTS notice number
2025/S 000-079890
Latest notice
Contract details notice (UK7)
Classification (CPV)
Health and social work services
Delivery area
London (UKI74)
Official registry OCID
ocds-h6vhtk-05225e Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
9 Jan 2026, 12:00 GMT
Clarification deadline
23 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Tenderers are required to submit their tenders via the Portal.

supplierlive.proactisp2p.com ↗

Timeline

23 May 2025 → 7 Aug 2026 · 7 dates
  1. Planning notice published
    23 May 2025, 12:56 BST
  2. Market engagement
    31 Jul 2025, 23:59 BST

    The London Borough of Hillingdon Children's Services are seeking interested parties who would like to participate in a provider engagement event on Tuesday the 1st of July 2025 at 11am at the Civic Centre, Uxbridge in preparation for a opportunity to provide targeted Short Break Services provision in Hillingdon for children with disabilities and/or additional needs.

    The session will provide an opportunity for interested suppliers to understand the service requirements whilst having the opportunity to offer views and comments, helping to ensure that the proposed approach is clear, achievable and aligned to Hillingdon's requirements. Suppliers will be able to seek clarification to prepare for the forthcoming tender process.

    Please register your interest in this event by Wednesday the 25th of June 2025 by emailing [email protected] with "Provider Engagement - Short Break Services" in the email subject.

    We would encourage all interested parties to register for free at supplierlive.proactisp2p.com/Account/Login ↗

    our tendering portal where the opportunity will be advertised.

    Details in this notice may be subject to change as the services are reviewed.

  3. Tender notice published322 days ago
    4 Dec 2025, 16:19 GMT
  4. Clarification questions by303 days ago
    23 Dec 2025, 12:00 GMT
  5. Submission deadline286 days ago
    9 Jan 2026, 12:00 GMT
  6. Contract starts144 days ago
    1 Jun 2026, 00:00 BST
  7. Latest notice published76 days ago
    7 Aug 2026, 13:40 BST

Notice history

11 events · 6 releases on Find a Tender · since 23 May 2025
  1. Preliminary market engagement notice published
    23 May 2025, 12:56 BST
    UK2
  2. Preliminary market engagement notice published
    23 May 2025, 13:16 BST
    UK2
  3. Preliminary market engagement notice published
    3 Jun 2025, 17:14 BST
    UK2
  4. Tender notice published
    4 Dec 2025, 16:19 GMT
    UK4
  5. Status changed to active
    4 Dec 2025, 16:19 GMT
  6. Procurement method changed
    4 Dec 2025, 16:19 GMT
  7. Deadline published: 9 Jan 2026, 12:00 GMT
    4 Dec 2025, 16:19 GMT
  8. Contract award notice published
    24 Apr 2026, 11:16 BST
    UK6
  9. Status changed to complete
    24 Apr 2026, 11:16 BST
  10. Contract signature expected
    1 Jun 2026, 23:59 BST
    scheduled
  11. Contract details notice published
    7 Aug 2026, 13:40 BST
    UK7
Published amendments (2)

Updated the Proactis tendering portal weblink to https://supplierlive.proactisp2p.com/Account/Login

Updated to a potential 3 year contract rather than a 4 year contract.

Routine re-releases (6)
  • 2025-06: 1 release · 3 Jun 2025
  • 2025-05: 2 releases · 23 May 2025, 23 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £251,6881 award exc. VAT
Bids received 42 from SMEs
Contracts signed 1latest 8 Jun 2026
Awarded toValueDateStatus
Community Connex LimitedVCSE1 Jun 2026 – 31 May 2029Options: There is the potential for  additional  1:1 support  hours expected to be delivered by sessional workers£251,68824 Apr 2026Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders · 6 at stage one21—

Contracting authority & participating public bodies

London Borough of Hillingdon

Contracting authorityPublic authority - sub-central government GB-PPON: PHZZ-4724-NYPH Civic Centre, Uxbridge, London, UB8 1UWContact email

Bidders & participating suppliers

1 commercial party on the notice
  • COMMUNITY CONNEX LTD.Awarded supplierGB-COH: 02050929GB-PPON: PTMC-1858-PBXN 3 Jardine House Harrovian Business Village, Harrow, London, HA1 3EXContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsFor full details of the service specification, contract terms, and Invitation to Tender (ITT) documents, and to submit your tender, please access via Proactis

Notices published for this procedure